Newsletters 1998-2003
Volume 6, #1 Fall/Winter 1998
Volume 6, #2 Spring/Summer 1999
Volume 7, #1 Fall/Winter 1999-2000
Volume 7, #2 Fall/Winter 2000-2001
Volume 8, #1 Spring/Summer 2001
Volume 9, #1 Spring/Summer 2002
Volume 9, #2 Fall/Winter 2002-2003
INDIGO News
The fall conference will be held Friday, December 4, 1998 at IUPUI's University
Library Room UL1132. Items on the agenda include presentations on digital copyright and Indiana's Open Records and Meetings Act, the annual business meeting, and planning for a possible government documents promotional tour patterned after a similar event held in Arizona during 1997.
Since some of us have faculty status, we are subject to our institutions promotion and tenure requirements. Such requirements can include acknowledgement of our professional contributions from colleagues. It would be beneficial, therefore, for INDIGO members to become familiar with each others professional accomplishments and serve as supportive reference sources for those evaluating us at our parent institutions. Given the unique professional characteristics of documents librarianship and its mysteriousness to some of our colleagues, we need to provide a support system for each other when we are evaluated and when major decisions affecting our work are made.
Ball State's SIRSI System
Diane Calvin reports that Ball State is bringing up SIRSI as its online system in late
November.
INDIGO WWW Page News
The INDIGO web page will be brought up soon on the Purdue Documents Department
homepage. The anticipated URL will be www.lib.purdue.edu/library_info/departments/govdocs/Indigo/ Please take a look at the
page and make suggestions for updates and enhancements since it contains outdated
information. In addition, the Purdue Libraries Documents Department web page will be
unveiled at: www.lib.purdue.edu/library_info/departments/govdocs/
INDIGO Listserv Needs New Moderator
A new INDIGO listserv moderator will be needed after December 23. Current
moderator Fannie Cox will be leaving to accept a professional position at the University
of Louisville. We wish Fannie the best in her new position.
Purdue Libraries Adopt Voyager Online System
Purdue Libraries moved from Notis to Endeavor Information System's Voyager as its
library management system in July 1998. Voyager provides enhanced access to
government publications through its use of hotlinked subject headings and links to
Internet versions of documents when those publications are in the bibliographic record.
Technical services aspects are more problematic as they require setting up prediction
patterns for each individual serial title which is an extremely time-consuming process.
Purdue Libraries Documents Department staff hope to have this process complete
sometime next year.
GPO Reform Bill
This past session of Congress saw the first major attempt to reform the statutory basis
for the FDLP since 1962 passage of the act creating the Regional Depository system.
S. 2288, the Wendell Ford Government Publications Reform Act was introduced on
July 10, 1998 by Senators John Warner (R-VA) and Wendell Ford (D-KY). It was
referred to the Senate Rules Committee which held hearings and reported favorably on
it on September 28, 1998. This committee issued Senate Report 105-413 on October
16, 1998. However, the legislaiton went no farther due to the end of the congressional
session and furor over the Starr Report and Lewinsky scandal. The status of this
legislation involving the depository community and Joint Committee on Printing for the
upcoming 106th Congress is uncertain.
Congressional Research Service Reports Legislation
The 105th Congress also saw attempts to make Congressional Research Service
(CRS) reports publicly available on the Internet. Senator John McCain (R-AZ)
introduced S. 1578 in this regard on January 28, 1998 and a hearing was held on
March 4, 1998 by the Senate Rules Committee. Despite being cosponsored by
outgoing Senator Dan Coats (R-IN) and a total of 11 senators, this legislation went no
further neither did a July 20, 1998 legislative amendment by McCain. January 28 also
saw the House version of this (H.R. 3131) introduced by Rep. Chris Shays (R-CT).
H.R. 3131 was referred to the House Oversight Committee and was cosponsored by
33 representatives although none of these were from Indiana.
U.S. Senate Candidates Depository Library Invitation Attempts
Invitations to visit the depository facilities at Purdue University were extended to U.S.
Senate candidates Evan Bayh and Paul Helmke. Neither invitation was accepted.
Indiana Government WWW Site Award Proposal
Since increasing numbers of Indiana governmental agencies have WWW sites,
INDIGO might want to consider issuing an annual certificate of recognition to the
agency having the best site. Awards could be issued in the following three categories:
best Indiana state agency site, best Indiana local (city or county) government site, and
best Indiana congressional member site. Criteria for these awards should include
substantive quality of information, updating frequency, ease of use, and aesthetic
appearance. IPFW's Indiana sites homepage, Purdue's Indiana local goverment site
www.lib.purdue.edu/govdocs/local.html and the Indiana State Library's
homepage are good sites for locating links to Indiana local government sites.
Public Policy Process and Community Nursing Classes at IU-Northwest
A graduate research course in IUN's School of Public and Environmental Affairs
(SPEA) program requires a semester long legislative research project. Students choose
a public policy topic then a related law from the 1980's or 1990's which sought to
address problem(s) relevant to that topic. Students find relevant information about the
law and its legislative history such as committee hearings, debates, regulatory impact,
and subsequent legal challenges. I provide an instruction session for the class and
provide additional assistance for individual students throughout the semester. Students
tend to start with commercial sources such as Congressional Quarterly publications
then move to electonic versions of the Congressional Record through GPO Access
and Thomas. Students find the course challenging but gain a sense of accomplishment
at the end of the class. The students also gain a new level of information literacy which
will help them in the workplace. An upper level course in IUN's Nursing Division
requires two library research projects. Students first choose community health issues
such as asthma, AIDS, teen pregnancy, or teen smoking. They procede to use biblio-
graphic indexes and sources to locate medical related sources including government
publications as a preparation for writing a research paper. Students also use
government and other statistical sources in print, CD-ROM, and the Internet to
document incidences, morbidity, and mortality concerning this issue at national, state,
and local levels.
A second step in the project is creating a community profile of a Northwest Indiana
municipality, using various statistical sources to locate demographic, vital statistics, and
other relevant data to compare the local community against a "healthy" community. I
provide a 1-2 hour instructional session for the class on relevant print and electronic
sources and followup assistance at the Reference Desk or in my office for individuals
providng additional guidance. (Tim Sutherland)
Indiana History News
Much attention has been paid to the electronic dissemination of government information
in recent years. It's also important for Documents Librarians to remember the important
role of government documents historically and in historical research. An excellent
example of this latter role is provided in Donald Carmony's Indiana 1816-1850: The
Pioneer Era. This work is the newest in the Indiana Historical Society's five volume
series on Indiana's historical development. Carmony chronicles Indiana's early years as
a state covering events such as the state's early efforts at economic management, the
building of the Wabash & Erie Canal and the serious financial consequences it
produced, Hoosier involvement in the Mexican-American War, and how Indiana dealt
with issues which would eventually erupt into Civil War. His study also makes extensive
use of U.S. and Indiana documents. Federal documents used by Carmony include U.S.
Statutes at Large, Congressional Globe, House and Senate Journals, decennial
census reports, and public lands, Indian affairs, and finance volumes of the American
State Papers. Indiana documents used in this study include the 1816 and 1851 state
constitutions, Indiana state and Northwest Territory laws, the Journal of the Indiana
Territory for 1816 constitutional convention coverage, Indiana House and Senate
Journals, and gubernatorial letters and papers from William Henry Harrison, Jonathan
Jennings, and Samuel Bigger. Although partially weakened by a wooden writing style,
Indiana 1816-1850 is a significant contribution to Indiana's first three and a half
decades of statehood and a must addition to Indiana history collections in our libraries.
New Indiana Congressional Representative
Former state legislator Baron Hill (D) was elected to fill the 9th congressional district
seat held since 1965 by Rep. Lee Hamilton (D) who is retiring. Hill's committee
assignments are not known at this time or whether he is familiar with the FDLP.
Statistical Universe and Academic Universe
Purdue University Libraries have acquired access to CIS' Statistical Universe and
Lexis-Nexis' Academic Universe. Statistical Universe is a web-based version of
CIS' ASI, SRI, and IIS indexes covering statistical publications produced by various
governmental organizations. Academic Universe provides access to a variety of
information sources with particular emphasis on legal resources such as court cases and
federal and state law. Access to these resources is limited to Purdue users who have
been appreciative of the benefits provided by these sources.
New Indiana Local Government WWW Sites
New Indiana local government WWW sites since the last newsletter include:
Auburn http://www.auburn-in.com/
Carmel http://www.ci.carmel.in.us/
Crawfordsville http://www.wico.net/~crawfordsville/
Fowler http://www.arealink.com/fowler/
Garrett http://www.dekalbnet.org/garrett/
Greene County (GreeNet) http://www.greenet.net/
Howard County http://co.howard.in.us/
Tippecanoe County http://www.county.tippecanoe.in.us/
Vincennes http://www.vincennes.org/
Washington http://www.dmrtc.net/~mayor/
Upcoming Events
ALA Midwinter-Philadelphia, January 29-February 2, 1999
Federal Depository Library Conference-Washington, DC-April 12-15, 1999
INDIGO Spring Conference-Date and location TBA.
Send news of developments at your depository or other contributions to:
Editor, Bert Chapman
Purdue University
(765) 494-2837
chapmanb@purdue.edu
INDIGO News
Volume 6, #2 Spring/Summer 1999
From the Chair:
The spring conference will be Friday, June 11 at IUPUI's University Library Room
UL1116. A full agenda is planned. We will hear presentations on the use of DVD
technology by the Patent & Trademark Office, the Indiana Secretary of State's web
site, 2000 Census developments in Indiana, the Indiana State Ethics Commission web
site, and government information access legislation in the Indiana General Assembly.
There will also be discussion of the planned Indiana Government Documents tour
session in Fort Wayne in August.
Hinton Appointed to Depository Library Council!
IUPUI's Bob Hinton has been appointed to serve a three-year term on the Depository
Library Council. Bob becomes the third Hoosier to serve on council following in the
footsteps of Sally Holterhoff and Steve Hayes.
Indiana Depository News
The Federal Depository Library Program Listserv (FDLPINL) was created in February
1997 by the Indiana State Library-Indiana's regional depository. Its purpose is allowing
Indiana's federal depository librarians and support staff to communicate about
documents issues and problems. FDLPINL is used for conducting official Indiana
federal depository business such as posting electronic versions of Indiana depository
disposal lists, posting messages about INDIGO meetings, and forwarding email
correspondence about problems, issues, and answered questions the Regional
Depository has with GPO.
FDLPINL is a closed listserv. Subscription to and participation in it is regulated by
Doug Conrads in cooperation with the Indiana State Library Management Information
Services. Each officially designated GPO federal depository library Indiana contact
representative is an automatic FDLPINL subscriber. Other interested individuals may
contact Doug at fdlpinl@www.statelib.lib.in.us Notify Doug of changes in your staff
email addresses to maintain listserv currency.
FDLPINL is unmoderated with posted messages receiving immediate, unedited, and
unfiltered distribution. Messages posted on this listserv will reach all Indiana federal
depository libraries unlike INDIGO-L whose members have government information
interests beyond U.S. documents. As an open listserv, INDIGO-L is also different in
that it allows individuals to subscribe and unsubscribe at their own discretion. INDIGO
members interested in subscribing to FDLPINL may contact Doug at (317) 232-3686
or via email at dconrads@statelib.lib.in.us (Doug Conrads)
Indiana University Library-Government Publications Dept. News
Green Boxes-If you're familiar with IUB's Government Publications Department (GPD)
you may remember our "Foreign Reference Shelves," where significant country
reference publications were placed in a "green box." This popular service became
impossible during our LC conversion for foreign, international, and state/local
documents. We have now created a virtual green box for each country of the world
which is a pathfinder to significant electronic or print materials about that country which
is accessible at http://www.indiana.edu/~libgpd/guides/green/home.html
GPD is working with other CIC libraries to compress and make available information
on floppy disks received from GPO. Information on this project is available at
http://www.indiana.edu/~libgpd/mforms/floppy/floppy.html The site is still under
development. Comments are welcome and should be directed to Lou Malcomb
malcomb@indiana.edu
All IU Libraries now have web access to UN Access, an index to UN documentation
going back to 1964. IUB eventually plans to purchase access to this information dating
back to 1946. IUB retains the documents on microfiche can be requested through
ILL. Thanks to NEH endowment funds, we have obtained a microfiche replacement
for British Parliamentary Papers (House of Commons) from 1929-1947. This facilitates
easier photocopying and ILL. IUB still has this material from 1900-1928 in microcard.
Andrea Morrison has been promoted to Associate Librarian effective July 1, 1999.
Andrea Singer is in India on sabbatical and returns August 1, 1999. Lou Malcomb
received the William Jenkins Librarian's Award at IU Libraries annual awards and
retirement celebation May 21st. Marian Shaaban attended the biennial meeting of
European Union depository librarians in Washington, DC June 1-5. (Andrea Morrison)
Bert Chapman demonstrated the Purdue Libraries Documents Department homepage at
a Technology Showcase sponsored by Purdue's Multimedia Instructional Development
Center in March. This presentation provided the opportunity to demonstrate how
government information is delivered over the Internet to a non-library audience. An
exhibit: "Government Documents on the Balkan Crisis" is on display in Purdue's
Humanities, Social Sciences, and Education (HSSE) Library located in Stewart Center.
The exhibit "Plan Your Summer Vacation With Govenment Documents" was featured
last summer. A forthcoming exhibit will deal with government documents on the
Caspian Sea region. The subject guides section of the Purdue Libraries Documents
Department homepage will have a "Government Documents on Aviation" entry by the
time of the June 11 conference. Purdue Libraries have purchased the CIS Index to
U.S. Executive Branch Documents 1789-1909. An initiative is underway by other
CIC libraries to purchase the accompanying microfiche collection and Indiana
University is one of the interested libraries.
Sally Holterhoff's picture is featured on the homepage of the American Association of
Law Libraries at http://www.aallnet.org/
Tim Sutherland gave a presentation entitled "Engaged Institutions: Using the Federal
Depository as a Community Service to Address Regional and Community Needs" at
the Federal Depository Library Conference in April. His presentation will be published
in the conference proceedings which will also be published on the FDLP's web site.
Tim has some additional comments on this issue for the newsletter:
Specialized government information services (federal depository collections within the
library organization) are often one of the library departments/units most involved in
serving "community" users and needs because of the commitment to provide
government information and data to all users regardless of their status. With that in
mind, the focus and recommendations from a Feb. 1999 Kellogg Commission report
entitled Returning to Our Roots: The Engaged Institution
http://www.nasulgc.org/Kellogg/engage.pdf has relevance to depository services within
academic libraries. This report lists seven guiding characteristics defining an "engaged
institution." These are responsiveness, respect for partners, academic neutrality,
accessibility, integration, coordination, and resource partnerships. This last is especially
important because libraries with stable or declining funding from traditional sources
have the opportunity to develop new relationships through community or regional
outreach partnerships that will provide new resources to allow expanded library
services. I am also willing to provide a copy of my Federal Depository Library
Conference presentation on this topic. (Tim Sutherland)
International Documents Listserv Available
Documents Worldwide, an unmoderated listserv sponsored by ALA GODORT's
International Documents Task Force (IDTF) is up and running. To subscribe email
listserv@listserv.indiana.edu and enter the following message: SUBSCRIBE
DOCWORLD-L Firstname Lastname You can also register for docworld-l on the
web at: http://www.indiana.edu/libgpd/idtf/docworld.html
DocWorld-L is available to persons interested in sharing government information
worldwide. Subjects covered include:
1. Freedom of access to government information
2. Government publishing trends
3. Announcements of new and notable government publications, including indexes,
web sites, and other tools for enhancing access to worldwide government
information.
4. Organization of those working with government information.
GODORT IDTF Commitment
1. IDTF is committed to improving communication between U.S. librarians and their
counterparts from other countries concerned with government information.
2. IDTF members will be signed onto this listserv and assist in referring questions to
appropriate contacts including questions relating to the organization of groups
working with government information. This list does not cover specific questions on
U.S. depository documents which are handled by the GovDoc-L listserv.
3. IDTF will improve its homepage at http://www.indiana.edu/libgpd/idtf/home.html to
announce important trends in this field, list significant national government Internet
resources, and record worldwide listservs concerned with exchanging government
information.
Direct questions to DocWorld-L's listowner and current IDTF Coordinator
Andrea Morrison
Documents Librarian
Government Publications Department
Indiana University Libaries
1320 E. 10th St.
Bloomington, IN 47405-3907 (United States)
(812) 855-6924 FAX (812) 855-3460
amorriso@indiana.edu
Questions may also be directed to officers listed on IDTF's homepage or to:
Asst. Coordinator/Coordinator-elect
James A. church
Social Sciences & Humanities Library, 0175R
University of California, San Diego
9500 Gilman Drive
LaJolla, CA 92093-0175
(619) 534-1266 FAX (619) 534-7548
jchurch@ucsd.edu
(Andrea Morrison)
Indiana History News
The Indiana Historical Society's new headquarters will open in July. Be sure to check
out the Historical Society's web site at http://www.indianahistory.org/ for additional
information about its programs and services. Indiana state agencies web sites with
historical information include the Indiana Historical Bureau
http://www.statelib.lib.in.us/www/ihb/ihb.html and the Indiana State Museum
http://www.state.in.us/ism/ The Historical Bureau's site includes searchable databases
of Indiana covered bridges and historical markers. The State Museum's site contains
information about the Indiana State Museum and various state historical sites. In
addition, you can find information about and drawings of the new Indiana State
Museum on the Indiana Department of Natural Resources web site at
http://www.state.in.us/dnr/
Review of Indiana Department of Natural Resources Web Site
Located at http://www.state.in.us/dnr/ , this site chronicles the activities and programs
of Indiana's principal natural resources policy agency. Users can find information on a
wide variety of topics. There are links to DNR bureaus and divisions such as fish and
wildlife, historic preservation & archaeology, outdoor recreation, state parks &
reservoirs, and water. Additional contents include DNR's 1998 Annual Report, the
current issue of the popular magazine Outdoor Indiana, information on the new Indiana
State Museum, the Indiana Hunting and Trapping Regulation Guide, a canoeing
guide, material from the Wabash River Heritage Corridor Commission, as well as
information on and maps of state parks and reservoirs. Although filled with information,
homepage design could be improved by having a less cluttered arrangement of links to
greet users once they arrive at the DNR site. This could be accomplished with better
indexing of page contents. Despite this weakness, this site is still an essential source of
information for those desirous of learning about Indiana natural resource policies,
planning visits to state parks or other recrational activity, and for anyone interested in
learning more about Indiana's multifaceted natural attractions.
Reviews of other Indiana state agency web sites will appear in future newsletter issues.
Review of Lafayette City Web Site
The City of Lafayette http://www.city.Lafayette.in.us/ site provides information about
Lafayette city government and other community services and activities. The "About
Lafayette" link contains information about community restaurants, child care, education,
libraries, media, religious institutions, and transportation. The government section
contains links to various departments such as the Mayor's Office, City Clerk, and City
Council. Examples of information found on this page include email links to city officials,
selected reports and documents such as histories of Columbian Park and community
development block grants, city council information including meeting minutes and the
texts of resolutions and ordinances, and the Lafayette City Code. Other features of this
site include a city hall calendar, job openings, and selected forms in PDF format. This is
a well organized site with significant quantities of useful information. Archiving of City
Council minutes goes back to 1998 but the site contains no information on electronic
records retention. Despite this concern, this is generally a model municipal government
web site that presents an attractive portrait of an important western Indiana community.
Reviews of other Indiana local government sites will occur in future newsletter issues.
New Indiana Local Government WWW Sites
Avon www.avongov.org/
Benton County http://www.bentoncounty.org/
East Chicago http://www.eastchicago.com/
Mishawaka http://www.mishawakacity.com/
Indiana Congressional Web Site Review
Rep. Baron Hill (D) is the newest member of Indiana's congressional delegation
representing the 9th district seat formerly heald by Lee Hamilton. His is site
http://www.house.gov/baronhill/ appears to have opened on April 29, 1999. The site
loads quickly and features a picture of Hill and eight individual linked items. These
include a standard greeting, contact information, Washington, DC tourist information,
press releases, a biography, links to congressional committees Hill serves on, federal
web sites, and a photo album of Hill with various student constituents. The press
releases section only has one item about unfair drug prices and the committees section
covering the agriculture and armed services committees also includes information on
which subcommittes Hill is a member of. The federal web sites section has links to
different governmental branches including one to GPO but no link to 9th district federal
depository library sites. Although a new site, Hill and his staff have made a positive
start in promoting their congressional work. Two areas that could be strengthened
would be including the names of his staff and their areas of responsibility in the contact
information section and including information and links to legislation Hill has introduced
or cosponsored.
Review of other Indiana congressional web sites will occur in future newsletter issues.
Access Indiana Praised
Congressional Quarterly's publication Governing praised the Access Indiana
Information Network for its comprehensiveness and cost-effectiveness. These
comments were in Governing's evaluation of state government management practices.
Comments for Indiana can be found at http://www.governing.com/gp9in.htm and
evaluations of other state government managerial issues can also be found at
http://www.governing.com/
Upcoming Events
American Library Association Annual Conference-New Orleans-June 25-30
Special Libraries Association-Minneapolis-June 5-10
American Association of Law Librarians-Washington, DC-July17-21
Send news of developments at your depository or other contributions to:
Editor, Bert Chapman
Purdue University
(765) 494-2837
chapmanb@purdue.edu
INDIGO News
Vol. 7, #1 Fall/Winter 1999-2000
From the Chair:
Greetings for the new year and millenium! It is a rich time to be interested in
government publications. So many things are changing and improving in the documents
world that keeping our finger on the pulse of documents developments seems incredibly
challenging. Here are some trends and issues that seem to be the most challenging for
the coming year.
The first challenge we face is the Y2K issue. When we read this INDIGO newsletter
issue will we discover Y2K plan faws in some government agencies? We hope GPO's
plan holds steady because of its importance as a resource. Library Programs Service
(LPS) alerted us on govdoc-l that they intended to check their servers and desktops
and that their plan was posted at http://www.access.gpo.gov/y2kdiscl.html . They also
reminded us that depository libraries were asked to check computers and networks to
ensure Y2K compliance. A point to consider is now that many government publications
are only available electronically is whether these documents will be replaced if they
suffer from Y2K problems. Most government agencies do not promise to preserve
their online documents. Other difficulties occur in retrieving online documents from
agencies implementing computer security firewalls that prevent access. This is
happening on military sites. GPO's PURL's no longer work. Will we need to advocate
for freely accessible websites for certain titles or agencies? Y2K problems or not, we
still need to be alert for these barriers to access and actively work to eliminate them.
More challenges include technological changes. We know the U.S. Patent Office will issue patents on DVD. How many of us in Indiana actually have a DVD drive yet? (My guess is few). This Digital Virtual Disc format has so much space available it allows many layers of graphics, text, and video for its subject. For example, a DVD movie can be viewed along with a choice of subtitles, foreign language audio, commentary, trailers, and criticisms. Also because of its memory the audio and visuals are beautiful. In our practical world, a few DVD's can contain the information needed on many CD-ROMs. I have heard the Indiana Visual and Audiovisual Network (IVAN) http://birch.palni.edu/~ivan/ivan.htm present a program on DVD in which they asserted that libraries will definitely want to collect in DVD format. Although this demonstration was impressive,
I confess to a bit of cynicism-by the time we invest time and money in this format, will a more compact and technologically compelling format emerge? IVAN has received an LSTA grant to five their staff the opportunity to develop expertise on this technology and they will presenting a program at the ILF Annual Conference on April 8 entitled "DVD-Is It For You?"
Another trend affecting federal depository libraries is the fast pace at which GPO has
been able to implement a more electronic environment and how this affects our
collections and user services. Our shipping lists see an increase in the online electronic
format (EL) and microfiche (M). Paper (P) and tangible electronic products (E) seem
on the wane. First, we have the problem that we may not always have access to these
online electronic titles unless they're captured in paper or electronic form. Because of
time and money, only rarely do we preserve online documents, except in excep-
tional circumstances such as missing important periodical issues and major reports. This
trend has the benefit of improving collection space but, on the other hand, may require
more computer terminals for users. These users may have remote access for electronic
titles, but how do they know about them? Are Indiana depositories providing title
access to these documents in their online catalogs? Are our users served by microfiche
or should we deselect this unpopular format and depend on electronic versions, where
available? Shoud we deselect paper titles when the official electronic version is on
GPO Access? Also, although we may receive fewer CD-ROMs, they may require new
software or cause still unknown complications. I believe we'll need to think constantly
about providing collection access in the coming year. I encourage you to use the
INDIGO listserv for discussion of issues concerning you, especially in this area
. Sometimes I am surprised that our regional depository also failed to receive several
periodical issues or that another library has trouble with different CD-ROM products
than we do. We'd all be grateful for more in-state information and support in these
areas.
I'd like to know how others in the state are using new resources such as PubScience
http://www.access.gpo.gov/su_docs/dpos/partner.html and Ben's Guide to U.S.
Government for Kids http://bensguide.gpo.gov/index.html on the GPO website and
GPO Access. Ben's Guide was particularly appreciated by Bloomington middle school
librarian Denise Schockley.
An issue we can discuss is our handling of the U.S. Congressional Serial Set now that
only regional depositories will receive bound volumes. Are you planning on binding
your reports and documents or relying on GPO Access? When asked about the
completeness of paper reports and documents at the "Government Information Issues in
the 21st Century" conference, Public Printer Mike DiMario and Superintendent of
Documents Fran Buckley admitted that neither the paper nor electronic versions would
in themselves be complete serial sets. Users will have to depend on both paper and
electronic versions to have access to the complete set.
State government online information and websites are growing so rapidly it is difficult to
track them. Sharing information in this area is extremely important, particularly when
new and useful reports and data are added. When you find a good site that was
recently updated, inform us with a quick note so we can look at it.
Locally, Monroe County implemented a GIS online site for mapping property within the
county at http://in53.b-l-n.com/ Once you load the map you want there are many
different and powerful ways to manipulate it! We'll see more government GIS
information provided online in the coming year. USGS has included more GIS access
in the past year. Basic information about this can be viewed at
http://www.usgs.gov/research/gis/title.html and includes a description of GIS and its
applications. INDIGO program planners are working on a GIS conference program
for this year.
What about instruction and outreach for government documents? Even if this is not a
central institutional mission, it can be a personal goal. I ask us all why don't citizens
know more about what is available? Why don't students in our schools know about the
basic reference texts we find so valuable? Why don't public libraries link to more
government Internet sites? Do Hoosiers know enough about GPO Access? If we think
there is more we can do in this area, how can we help?
I propose that INDIGO continue working on our successful Docs Tour project this
year and try bringing this information to at least two more areas in our state. We can
develop a Docs Tour internet site on the INDIGO homepage. This site can provide the
basic information included in the Docs Tour instruction on government information to
everyone in Indiana. In addition to the Docs Tour, I think INDIGO should focus on its
conference programs, newsletter, and sharing information on INDIGO-L. We don't
need to act on all these issues but should be challenged to be aware, informed, and
share our knowledge with colleagues. Have a great 2000! (Andrea Morrison)
Government Information Issues in the 21st Century Symposium at Southern
Illinois University-Carbondale, Sept. 16-18, 1999
This conference was designed to address a variety of topics of interest to librarians
and researchers concerned with government information retrieval in the next century.
Indiana attendees were Barbara Henn, Andrea Morrison, Lois Sewell, and Andrea
Singer from IU-Bloomington and Bob Hinton from IUPUI. Conference speaker
profiles are still available on the conference website
http://www.lib.siu.edu/sii/index.html These nationally recognized speakers included:
Prudence S. Adler, Assistant Executive Director, Federal Relations and Information
Policy, Association of Research Libraries
Francis Buckley, Jr., Superintendent of Documents, U.S. Government Printing
Office-Buckley is an enjoyable speaker in his formal presentations and enthusiastic in
the smaller informal sessions. GPO partnerships and the issue of permanent public
access are two of the major issues GPO is working on. See the new 1999 PubScience
partnership at http://www.access.gpo.gov/su_docs/dpos/partner.html PubScience
provides users with the capability of searching across a large compendium of peer
reviewed journal literature with emphasis on the physical sciences and other disciplines
of concern to the Department of Energy (DOE).
Michael DiMario, Public Printer, U.S. Government Printing Office. His address was
reprinted in Administrative Notes, v. 20, no. 15 and on the web at
http://www.access.gpo.gov/su_docs/dpos/ad111599.html#9 He was inspiring on the
topic of an informed citizenry and public access to documents finishing his speech with
the words "As technology continues to change, government rules, as well as the rules
and roles of those in the library community, must continue to evolve. But what must
stay constant is a continuing adherence to the principle of public access and its centrality
to our system of informed self-government." In one of the breakout sessions, DiMario
and Buckley confirmed that they see GPO responding to private sector technology
developments but not taking the lead to develop technology or select emerging
technologies before widespread public use.
Jay Jordan, OCLC President and CEO, spoke about OCLC research and
development and their technological leadership. He told us about some interesting
experiences with e-books and trouble with the Internet connection at the last IFLA
conference he attended within a context of standards development.
Julia Wallace, Head, Government Publications Library, University of Minnesota-Gave a
superb presentation on the use of statistics and advocated depository promotion of data
usage. More information on this can be found here which provides background for
understanding government data and good government data links. It also serves as a
useful reference for quick government data site annotations and links to user guides and
documentation.
Attendees were pleased with this conference. There was time for informal idea
exchanges at the breakout sessions. At one GIS session, it was interesting hearing from
a company providing GIS information for sale their perspective on the private use of
free government GIS information, and how their product added value for consumers.
They mentioned they considered the time involved in digitizing maps an added value
worth paying for even if the information was not added admitting that such digitization
was not technically difficult. Andrea Singer's conference appraisal was:
"Though the extensive multiple presentations of Julia Wallace and updates from
Washington luminaries were informative, the highlights of the conference for me as a
non-U.S. docs person who does U.S. docs reference were an address by OCLC CEO
Jay Jordan, and breakout session on Internet sites for legal research. SIU hospitality
was wonderful." (Andrea Morrison)
Upcoming INDIGO Conference
Reserve Thursday, February 10 for the INDIGO Winter Conference! It will be held at
the new Indiana Historical Society building (450 West Ohio Street) in Indianapolis.
Free parking is provided behind the building and we will join a free public tour at 3:30
p.m. The historical society web site can be reached at http://www.indianahistory.org/
and contains information about the Cole Porter Room, William Henry Smith Memorial
Library, Great Hall, other attractions, and directions. The tentative schedule is:
10:00-10:15 Welcome and Announcements-Andrea
10:15-11:15 Indiana Dept. of Environmental Management WWW Site
11:15-12:15 GIS Program-Matt Dye (IU-Bloomington)
12:15-1:30 Lunch
1:30-2:30 Business Meeting-Including Chair and Treasurers Reports, Doc Tour
program report and future tour discussion, INDIGO website and newsletter, other
issues
2:30-3:15 Open discussion issues or presentation
3:30 Indiana Historical Society Tour
Purdue Libraries News
The Humanities, Social Sciences, and Education (HSSE) Library, where a significant
number of Purdue's government documents are located, will be remodeled. The
renovation will start this fall and go on until 2002. Once completed, the first floor of this
library will be transformed into a state of the art electronic facility. Connect to
http://www.lib.purdue.edu/hsse/ for future information about this project. Purdue's
Documents Department homepage was demonstrated at an electronic
poster session during a fall 1999 visit from the North Central Association
reaccreditation team. North Central members viewing this site came from universities as
diverse as the University of Illinois-Urbana/Champaign, Oklahoma State University, and
the University of Houston. The Purdue Libraries Documents Department homepage
continues to grow. The subject guides section of this page has added handouts on
aviation, intelligence, and public administration. These handouts can be
reached at: http://www.lib.purdue.edu/library_info/departments/govdocs/Aviation.html , http://www.lib.purdue.edu/library_info/departments/govdocs/Intelligence.html , and
http://www.lib.purdue.edu/library_info/departments/govdocs/PubAdmin.html .
Indiana History News-American State Papers as Resources
The American State Papers are excellent primary source materials for Indiana's final
years as a territory and early years of statehood. Consisting of 40 volumes these
documents are divided into categories such as foreign relations, Indian Affairs, finance,
commerce/navigation, military affairs, naval affairs, Post Office Department, public
lands, claims, and miscellaneous. They contain subject indexes and are also indexed in
CIS' Congressional Serial Set Index. Topics covered within the state papers include
the military activities of Indiana territorial governor William Henry Harrison, federal
relations with the Miami Indians, Indian treaties, and numerous other topics.
Energy Department Espionage Resources
Revelation of Chinese espionage at DOE labs in 1999 provoked a political firestorm
whose consequences continue to rage. There are a variety of government resources on
this subject that are available on the web or distributed to depository libraries.
Representative executive branch materials include the President's Foreign Intelligence
Advisory Board (PFIAB) report Science at Its Best: Security at Its
Worst http://www.whitehouse.gov/WH/EOP/pfiab/pfiab_report.pdf and its
appendix http://www.whitehouse.gov/WH/EOP/pfiab/appendix.pdf , Public Law
106-65 (National Defense Authorization Act for Fiscal Year 2000-Sections
3141-3156), House Reports 106-162 and 106-301 (Conference Report), and Senate
Report 106-56. Relevant DOE materials include DOE's Office of Nuclear Proliferation
and National Security http://www.nn.doe.gov/ , DOE's Inspector General
http://www.ig.doe.gov/ , DOE's Office of Defense Programs http://www.dp.doe.gov/
, and DOE's Implementation Plan for the National Nuclear Security Administration
http://www.doe.gov/news/nnsa.pdf which was created by Congress in response to
these security breaches. Important legislative branch resources include General
Accounting Office reports http://www.gao.gov/ , the Cox Report
http://www.house.gov/coxreport/ , House Armed Services Committee
http://www.house.gov/hasc/ , House Commerce Committee
http://www.house.gov/commerce/ , Senate Armed Services Committee
http://www.senate.gov/~armed_services/ , Senate Energy & Natural Resources
Committee http://www.senate.gov/~energy/ , and a Senate Governmental Affairs
Committee report on the FBI and DOE investigation of Wen-Ho Lee
http://www.senate.gov/~gov_affairs/china_investigation.htm
Indiana Congressional Web Site Review-Senator Richard Lugar
Senator Richard Lugar (R) is Indiana's senior senator having served since 1977. His
site can be found at http://www.senate.gov/~lugar/ . Contents include Washington and
Indiana office location information biographical material, the full text of press releases
since 1999, links to Senate committees Lugar serves on, constitutent service
information such as casework, Washington, DC tours, and service academy
nominations, and information on ordering constituent resource handbooks on topics
such as consumer affairs and economic development. This information is
acceptable but far short of what's needed for an effective website. Additional
information should include links to legislation Senator Lugar has sponsored along with
the names of staff members and their subject responsibilities with particular emphasis on
legislative assistants.
Indiana Department of Education Web Site Review
Located at http://ideanet.doe.state.in.us/ , the Indiana Department of Education website
is one of Indiana's most extensive in its coverage. Site contents include the department's
current General Assembly legislative agenda, individual school performance reports,
individual school student expulsion information, individual teacher licensing data, links to
K-12 school web sites, academic standards for selected subjects and grades K-12 as
required by Public Law 143-1999, and video feeds of Indiana State Board of
Education meetings. Although the homepage is crowded with links which may
intimidate the initial user, this must be regarded as one of Indiana State Government's
premier Internet resources and is "must surfing" for anyone interested in Indiana
educational policy. Regrettably, the site no longer contains individual teacher salary
information which I enjoyed demonstrating for education law classes.
Hamilton County Web Site Review
Hamilton County http://www.co.hamilton.in.us/ is located just north of Indianapolis and
ranks as one of Indiana's most affluent and technologically sophisticated counties. Their
web site contains a vast diversity of county government information. Site contents
include government office location information, agendas and minutes of organizations
such as the county commissioners, and links to county offices such as the county
council, clerk's office, assessor, courts, and auditor.
A particularly noteworthy feature is GIS material including zoning and other map
images requiring the use of Autodesk Map and MapGuide plugins. A users guide to
various county government agencies is also included.
This site ranks very highly on content but it receives lower presentation marks. The
homepage uses frames and the presence of different background colors makes printing
this page impossible. The use of frames throughout this site also detracts from its user
friendliness. If this unfortunate emphasis on frames is corrected for an aesthetically
plainer appearance, than this resource could qualify as a model local government web
site.
Upcoming Events
Depository Library Council Conference-Newport, RI-April 10-12
Send news of developments at your depository or other contributions to:
Editor, Bert Chapman
Purdue University
(765) 494-2837
chapmanb@purdue.edu
INDIGO News
From the Chair:
We live in interesting times. As you know, the Superintendent of Documents August
25, 2000 letter to the directors of federal depository librarians stated that the transition
to a primarily electronic Federal Depository Library Program (FDLP) is accelerating
rapidly. Because of budget cuts, GPO must streamline traditional paper distribution.
A core list of publications will remain in the FDLP in paper; other documents will be
evaluated and disseminated electronically only, if they meet the criteria GPO has set.
Helen Keller once said:
"Life is either a daring adventure or nothing. To keep our faces toward change and
behave like free spirits in the presence of fate is strength undefeatable."
As change brings these challenges, we have the choice to hold back or be free spirits.
I think of INDIGO as a group with the tipe of free spirit that Helen Keller speaks
about. We have great interest in government information, but also our members have
shared many creative ideas and activities in this field. Some of the reference work we
do in this field is a daring adventure and requires strength! I am very pleased with the
programs that we will have at our November 29th fall conference in Indianapolis. I
hope that you will attend, see what your colleagues are doing, and share what you are
doing. Bring your handouts and printouts of new things-this is a great opportunity to
get together. I hope that we will have a lively discussion about the Federal Depository
Library Conference and the GPO developments, improving INDIGO´s website, the
Docs Tour program, and issues you bring before the group.
As we think and discuss developments in government information, I think it is interest-
ing to look at the future of technology in general. According to MIT´s Michael Der-
touzen, the purchase and sale of information work is expected to grow enormously, up
to one-quarter of the world´s industrial economy. Where will libraries be in this picture?
Jeff Papows, president and CEO of Lotus Development Corp suggests that how U.S.
industries fare will depend on four factors: 1) which countries will develop inexpensive,
high bandwidth Internet systems; 2) near universal citizen access to the Internet; 3) up-
date their laws to cover new technological capacities; 4) have the most capable,
creative, and enthusiastic citizens and entrepreneurs. We can relate these factors to
how we will access and provide government information in the U.S.
If you haven´t seen it yet, check out the CQ Researcher, Vol. 10, No. 24 special
issue "The Future of Books," It includes a discussion of the issues and outlook of
electronic books, with a chronology and bibliography. At ALA last year, one agency
was discussing the possibility of disseminating an electronic book through the deposi-
tory program. Although this did not develop. perhaps, e-book collections of
government information, sold through a vendor, could be in our near future! Certainly,
a smart compamy can see that archiving government information is a current problem.
Finally, government web sites have been outstandint this past year. FirstGov
www.firstgov.gov/ , has been getting great reviews. It went online September 22, 2000
as a kind of one-stop shopping, first resource that makes government information more
accessible to the public. I have heard from one public library that they find it very
useful and use it in their Internet training for the public. American Memory, by the
Library of Congress has a new learning page for students, teachers, and life-long
learners at http://memory.loc.gov/ammem/ndlpedu/ And in the area of international
government webistes, check out the Virtual Cultural Library, by UNESCO
www2.unesco.org/clt-bv/English/index_eng.htm It has free online texts in the field of
cultural heritage, many of which are out-of-print.
Bring your favorite government websites to the INDIGO fall conference or post them
on the INDIGO listserv. I look forward to seeing you there. (Andrea Morrison,
INDIGO Chair)
STATS Indiana County Profiles
STATS Indiana County Profiles will be released publicly in October. These profiles
are dynamically refreshed and will always be current as the data they contain. This
product also represents a move away from the print-once, use a lot concept. Content
includes population (current & projected), age, race, sex, vital statistics, education en-
rollment and attainment, commuting patterns, tax data, employment, earnings, and much
more. Connect to www.stats.indiana.edu/ to use this service. (Carol Rogers)
Indiana State Library: Building For the Future
This year marks the 175th birthday of the Indiana State Library. At an event on Friday
June 6, 2000 entitled, "Building for the Future!" the Indiana State Library joined with
the Indiana Historical Bureau to announce the creation of the Indiana State Library
and Historical Bureau Foundation, and the $17 million renovation/restoration of the
Indiana State Library and Historical Building. Construction is scheduled to begin
February 2001 and be completed July 2002. Every area of the library building will
be affected during the renovation/restoration project. Although the library will not
close or curtail its services, library staff request patience as collections, divisions,
agencies, and staff will be moved one or more times during this project. (Doug Conrads)
Indiana History News-Regional Archives Locations
For the past five years, the Indiana Historical Society´s scholarly journal Indiana
Magazine of History has featured articles on various Indiana archival holdings in its
September issue. Archives can be rich sources of primary source material on various
aspects of Indiana history containing government documents, the personal papers of
government officials, correspondence, financial records, and other materials. These
Indiana Magazine of History articles profile archival resources in various Indiana
locations. Topics covered in these individual issues include:
September 1995-Indiana since 1945 focusing on the holdings of the Indiana Historical
Society and other organizations.
September 1996-Civil war era archival holdings with particular emphasis on the
Indiana State Library.
September 1997-Northern Indiana archival resources including St. Joseph County
materials, the Hesburgh Library at the University of Notre Dame, Bethel College´s
Otis Bowen Library which has a large collection of his personal papers from his
service as Governor and as the Secretary of Health & Human Services, the Northern
Indiana Historical Society in South Bend, the Elkhart County Historical Society, and
Fort Wayne´s Lincoln Library and Museum.
September 1998-Southern Indiana including Vincennes area archival repositories such
as the Old Cathedral Library and Museum and the George Rogers Clark National
Historic Park, the Filson Club Historical Society in Louisville, KY, various sites in New
Harmony including the Workingman´s Institute, Owen County local government
records, and Evansville area sites such as the University of Evansville and University of
Southern Indiana.
September 1999-Eastern Indiana sites such as Ball State University, Muncie´s
Minnetrista Cultural Center, and Earlham College.
September 2000-Western Indiana including Indiana State University, Wabash College,
and the Sisters of Providence in St. Mary of the Woods.
Purdue Libraries News
A number of new subject guides have been added to the Purdue Libraries Documents
Department webpage since the last newsletter. These are on the following subjects
and can be accessed via the accompanying hyperlinks.
Budget www.lib.purdue.edu/govdocs/budget.html
Canadian Government Indian Affairs www.lib.purdue.edu/govdocs/canind.html
Drug Policy www.lib.purdue.edu/govdocs/drugpol.html
Economics www.lib.purdue.edu/govdocs/econ.html
Indiana Government & Politics www.lib.purdue.edu/govdocs/ingov.html
National Security Policy www.lib.purdue.edu/govdocs/natsecpol.html
Nuclear Energy www.lib.purdue.edu/govdocs/nuceng.html
Exhibits of government documents on the decennial census, commemorating the 50th
anniversary of the start of the Korean War, and using National Park Service
publications to study U.S. History have also been developed. Bert Chapman was
promoted to Associate Professor of Library Science effective July 1, 2000 and his
article "The Defense Nuclear Facilities Safety Board´s First Decade" was published
in the Journal of Government Information 27 (3)(2000): 345-83.
Indiana Local Government WebSites
New Indiana local government websites include:
Elkhart County www.indico.net/counties/ELKHART/GOVERNMENT/
Grant County www.grantcounty.net/
Henry County www.co.henry.in.us/
Kosciusko County
www.indico.net/counties/KOSCIUSKO/GOVERNMENT/county.html
Louisville-Southern Indiana Ohio River Bridges Project www.kyinbridges.com/
Merrillville www.townofmerrillville.com/
Orange County www.co.orange.in.us/
Steuben County www.co.steuben.in.us/
Tippecanoe County GIS Department http://gis.county.tippecanoe.in.us/
Warsaw www.warsawcity.net/
Foreign Government Parliamentary Library Sites
While the Library of Congress´ Congressional Research Service refuses to put its
valuable reports on the Internet, parliamentary libraries in other countries have taken
this step. Australia´s parliamentary library produces a number of informative reports
on public policy issues facing that country. These can be found at
www.aph.gov.au/library/pubs/ . Selected research reports can be found on Canada´s
Parliamentary Library site at www/parl.gc.ca/36/rm-library-e.htm The British House of
Commons Library issues reports on issues facing their Parliament which are accessible
at www.parliament.uk/commons/lib/research/rpintro.htm These reports provide useful
information on public policy issues facing these countries as well as the U.S. and can
help sharpen the quality of student and faculty research as well as users interested in
how other countries and governments approach various public policy issues.
Indiana Congressional Website Review
Rep. Tim Roemer (D) represents Indiana´s 3rd congressional district consisting
primarily of Elkhart, LaPorte, and St. Joseph´s counties. His site
www.house.gov/roemer/ opens with his photograph in the center of page with five
links on either side and a photo gallery link below his photograph. The links on the
left side contain information on contacting Roemer in Washington, DC and South Bend,
an archive of press releases going back to 1998, information on district town meetings,
third district information, and Washington, DC tourist information. The right side links
provide access to the House Education & Workforce Committee Roemer serves on,
legislative services such as Thomas, members of the centrist "New Democrat
Coalition," Indiana links such as local newspapers and libraries, and federal links
including cabinet level departments.
This is, on the whole, a succinctly organized website. Improvements would be check-
ing the reliability of selected links. For instance, a link to the University of Notre Dame
library is incorrect. Another enhancement would be including a link to the House Select:
Intelligence Committee website www.access.gpo.gov/congress/house/house22.html
which Roemer is also a member of.
Indiana Office of the Commissioner of Agriculture Website Review
This agency, headed by Lt. Governor Joe Kernan, is responsible for promoting Indiana
agriculture, rural development, and sustainable communities. Its website can be reached
at www.state.in.us/oca/ The homepage opens with a picture of a windmill in a cornfield
symbolizing a pastoral rural scene. Unfortunately, the picture is so big that it pushes
the text to the side making it impossible for users to view the many useful links available
on this page. Examples of these links include an Indiana Agricultural Document book
featuring Indiana´s agricultural commodity production data and comparative rankings
of Indiana with other states in agricultural matters. Another link is to the Indiana Land
Resources Council website www.state.in.us/oca/land.html which features the text of
Hoosier Farmland Preservation Task Force´s interim and final reports. Other useful
features of this site include locations of farmers markets arranged by counties and links
to other Indiana State government and Purdue University agricultural information
resources.
Overall, this is a good resource for those desirous of learning more about Indiana
agriculture. It could be strengthened by reducing the size of the picture on the home-
page and by making the list of farmers markets browsable by county instead of requir-
ing users to scroll down a very long screen.
Clark County Web Site Review
Just across the Ohio River from Louisville, KY, Clark County www.co.clark.in.us/ is
part of a large metropolitan area. Its website contains a variety of information including
listings of county commissioners and county council members, Indiana Code citations
authorizing the existence of these governmental entities, links to information on projects
such as Ohio River bridge development, local socio-economic data from the Census
Bureau, Indiana Department of Workforce Development, and Indiana University´s
Indiana Business Research Center, mapping from Microsoft´s terraserver, and a
synopsis of local history.
The site is arranged in a succinct manner and the presence of minimal graphics makes
loading a quick process. A significant weakness of the site is the absence of meeting
minutes for the county commissioners and council sites. Hopefully, these weaknesses
will be corrected and enable this site´s quality to grow further.
Upcoming Events
Federal Depository Library Conference-Washington, DC-October 22-25
INDIGO-Indianapolis-November 15-17
ALA Midwinter-Washington, DC-January 12-17, 2001
Send news of developments at your depository or other contributions to:
Editor, Bert Chapman
Purdue University
(765) 494-2837
chapmanb@purdue.edu
INDIGO News
Volume 8, #1 Spring/Summer 2001
From the Chair:
I have been following the Electronic Government Information Act of 2001 (S. 803)
with much interest and have written our Senators expressing my views regarding the
bill. The "E-Government Act" is sponsored by Sen. Joe Lieberman and calls for the
establishment of a Federal Chief Information Officer within the Office of Management
and Budget and, among other things, the establishment of a National Online Library.
The funding for this endeavor has been suggested at $200 million for each of three
years, and then such funding as needed after that. As others have expressed on Gov-
Doc-L, this seems like such a waste of money considering the Government Printing
Office, in the form of GPO Access, has been working toward the same end and GPO´s
budget keeps getting cut. I encourage you to contact Senators Lugar and Bayh and
express your opinion regarding this legislation.
Closer to home, we at INDIGO have been discussing our concern over permanent
access to state government websites and the digitizing of Indiana documents. Bert
Chapman, Government Publications Coordinator at Purdue University, has drafted
a sample letter he will be sending to his state representatives that I plan to use as the
basis for correspondence with my representatives. Again, I encourage you to express
to your state legislators your concern over these topics. The issues of archiving and
permanent access need to be addressed by our state officials and who better than In-
digo members to press the matter.
Discussion of these and other topics will be in the forefront of our Fall INDIGO Con-
ference. I am happy to announce that this year´s conference will be held jointly with
the Government Documents Groups of Ohio and Michigan. Tentatively, the conference
will be at Bowling Green State University, Bowling Green, Ohio. The date and
program content is still under discussion and will be communicated to you through
INDIGO-L. If you have program ideas or topics you would like discussed, please
forward them to INDIGO´s program chair, Lou Malcomb <malcomb@indiana.edu>
for consideration.
I look forward to seeing you at the Fall Conference.
Becky Byrum
Government Information Librarian
Moellering Library
Valparaiso University
Editor´s Note: The Senate Governmental Affairs committee has a web site for
further study and interaction of electronic government issues as outlined in S. 803.
Connect to www.senate.gov/~gov_affairs/egov/ for more information.
Indiana University Government Publications News
The IU-Bloomington Libraries hope to have an auxiliary library facility (ALF) by Fall
2002. Since all items going to ALF must be cataloged, Government Publications
Department staff will be busy identifying and cataloging government publications that
will be shelved in the facility. ALF will have better environmental security which in-
spires us to house many of our oldest documents there. What U.S. documents would
you house off-site? We have tentatively proposed moving the bound serial set, the
congressional hearings, and documents issued by ceased agencies. One of the guide-
lines is that ALF materials cannot be "frequently used," defined as more than 5 times
per year. GPD has a challenge because most of our pre-1976 materials are not cata-
loged, and most do not have autmoated circulation records so our selections need to be
based on experience.
Staffing in GPD remains steady. We are expecting Xiao Yu to join us in late June as
Electronic Services and Data Librarian. Andrea Morrison has been on research leave
during May. She will complete the leave in June, just in time to set up our procedures
for processing new U.S. documents through Marcive. Retrospective serials conversion
remains one of our priorities but it will not be affected by Marcive.
Tim Sutherland has agreed to work with Lou Malcomb on the GIS Survey, which,
hopefully, will be in the mail to you by July.
One of our goals for the summer is to prepare user guides for all of the various data-
bases available. These will be available on the Libraries database page at:
www.indiana.edu/~libfind/ . Our reference assistants (RA´s) have been working on
these and a variety of "pathfinders", among which are World War I, World War II,
the Korean War, Citing U.S. Government Publications, Citing International Govern-
ment Publications, and International Environment. These will be listed on our "GPD by
Subject" page: www.indiana.edu/~libgpd/subject.html along with others. One RA
completed a list of our holdings of U.S. microfilm, most of which has not yet been
cataloged. If you are curious about whether we own a National Archives microfilm or
not, check: www.indiana.edu/~libgpd/microfilmweb.html. One of our most used pages
is maintained regularly by Linda Kelsey, see www.indiana.edu/~libgpd/hottopics.html
(Lou Malcomb)
Purdue University Libraries News
Remodeling of Purdue University´s Humanities, Social Sciences, and Education Library
(HSSE) began in January 2001 and will continue until fall 2002. HSSE´s second and
third floors are being remodeled this year and renovation of the first floor is expected
to begin next year. As of early June 2001, public and staff access to the second and
third floors is eliminated until the start of the fall semester. Book requests will be
retrieved by HSSE Circulation personnel after 3:00 p.m. during the week. See the
HSSE Library web page www.lib.purdue.edu/hsse/ for construction updates and
photographs.
Documents Department staffing is changing too. Linda Fidelle left to accept a position
at a North Carolina public library. Her position and that of a retired technical services
processing person have been combined and the advertisement has just been posted.
Lori Bryant continues her excellent processing and collection management work.
An exhibit of government documents on Pearl Harbor is on display in the HSSE Library
in recognition of the Pearl Harbor movie. The following subject guides have been
added to the Documents Department homepage:
Electronic Commerce www.lib.purdue.edu/govdocs/ecommerce.html
Housing www.lib.purdue.edu/govdocs/housing.html
International Trade www.lib.purdue.edu/govdocs/intrade.html
Space Policy www.lib.purdue.edu/govdocs/spacepol.html
In addition to its "site of the week" feature the Purdue Libraries Documents Department
homepage www.lib.purdue.edu/govdocs/ also features a "Document of the Week" and
a link to a government multimedia resource. Examples of multimedia links recently
featured include a U.S. Dept. of Agriculture and U.S. Forest Service press conference
on roadless areas in national forests, President Bush´s missile defence address at
National Defense University and live coverage of Canada´s Cable Public Affairs
Channel (CPAC) coverage of Canadian Public Affairs programming and House of
Commons debates www.cpac.ca/english/livevideo/
New Indiana Local Government Websites
Road construction projects are now featuring websites for many Indiana highway pro-
jects. Although these have .com or .org URL´s, road construction is inherently a
governmental activity, so the following sites are listed and may have value for your
users.
Hoosier Heartland State Road 25 www.sr25study.com/
U.S. 231 Environmental Assessment www.corradino.com/US231/
I-69 Evansville to Indianapolis www.i69indyevn.org/
U.S. 24 New Haven to Defiance, OH www.pbid.com/US24/
U.S. 31 Improvement Project Hamilton County www.us31indiana.com/
Congressional Web Site Review-Rep. Mike Pence
Rep. Mike Spence (R) represents Indiana´s 2nd congressional district. His site can
be reached at http://hillsource.house.gov/mikepence/ The main subject links located on
the left side of Pence´s homepage include: biography, constitutent services, events
calendar, news center, multimedia, contact us, issues, and links. A link to the House
Republic Study Committee web page is also provided. Highlights of these links include
the events calendar´s listing of his weekly schedule, the multimedia links featuring photos
of Pence with constituents as well as selected speeches he´s made including one advo-
cating congressional hearings on foot and mouth disease. The issues link also explains
Pence´s positions on various public policy issues.
Pence has made a good start with his website including having multimedia components,
a fairly simple homepage arrangement, and having a link for email feedback from his
constitutents.
Indiana Gaming Commission Website Review
For better or worse, Indiana has gotten into the gaming business. The Indiana Gaming
Commission www.IN.gov/gaming/ is the state agency responsible for licensing and
regulating riverboat gambling. Site contents include a description of the commission´s
mission, evaluations of individual riverboat casinos such as Trump and Aztar, an
agenda of commission business meetings, monthly revenue reports from March 1996
to the present, annual reports from 1996 to the present, and the text of Indiana´s
Gaming Statute IC 4-33-1 et. seq. Additional site contents include a graphic map
of counties eligible for riverboat gaming, a list of licensed suppliers, and commission
resolutions. All of this produces a timely and current website of gaming information.
Given the recent growth of legalized gambling in most U.S. states, looking at the
gaming agency websites of other states as well as the recent National Gambling Impact
Study Commission report www.ngisc.gov/ those looking for detailed information and
statistics on this subject have a wide variety of information resources to consult.
Warsaw City Website Review
Warsaw www.warsawcity.net/ is the county seat of Kosciuscko County. Its website
includes links such as elected officials, boards and commissions such as the Planning
Commission and Board of Zoning Appeals, city departments, city ordinances, a direc-
tory of city officials, and an analysis of municipal tax rates from 1991-2000. It also
features a city history, an events calendar, and links to various community organizations.
The quality of these links and the amount of substantive information conveyed varies but
this still is a useful information resource for this northern Indiana community.
Upcoming Events-American Library Association Annual Conference-
San Francisco-June 14-20
Send news of developments at your depository and other contributions to:
Editor, Bert Chapman
Purdue University
(765) 494-2837
chapmanb@purdue.edu
INDIGO News
Volume 9, #1 Spring/Summer 2002
From the Chair:
Over the past two weeks I have attended several library-related conference sessions
and workshops. At some point I became aware of two ongoing themes: change
and vision. In the months following September 11 depository libraries have been
impacted by changes that could not have been predicted or avoided. Libraries have
reexamined issues of open public access to library resources and freedom of informa-
tion against a backdrop of public safety and national security concerns. Librarians
have had to consider the impact of the Patriot Act and FBI access to library records
on their library patrons right to privacy. Librarians are faced with the information
access and preservation issues for information removed from the Web for computer
security or national security reasons. Depository libraries may be impacted by the
Office of Management and Budget´s (OMB) proposed move to open federal printing
to competition by removing the requirement that printing be done through GPO. This
action may impact the availability of documents and publications to our libraries.
These changes can challenge and question our vision of depository library services.
We can realign our vision in response to change or remain steadfast in the vision of
depository libraries as places of open and free public access to all. In light of ongoing
changes, it is important for us to stay abreast of the latest information and provide
venues to discuss current issues. On May 23, INDIGO and INULA (Indiana Univer-
sity Librarians Association) are consponsoring Survivor or Victim: Library Access
Following 9/11 at IUPUI´s Inlow Hall. This is a great opportunity to hear from
national speakers on the issues facing libraries. Program details are available at:
www.indiana.edu/~libgpd/indigo/springconference1.html
During the INDIGO Spring meeting the morning of May 23, the agenda includes
discussion of the state plan for depository services delivery within our region. At the
Spring Depository Library Council meeting in Mobile, AL, Superintendent of Docu-
ments Francis Buckley, spoke on state planning. He stated: "state planning is one way
that libraries can come together, in the spirit of resource sharing, to come up with ways
to help each other, improve service delivery to their users and stretch limited resources."
(Administrative Notes, 23 (6) (May 5, 2002). This is an opportunity for INDIGO
members to work together with a shared vision and develop a support network.
Previously, librarians throughout the state have been active in developing a state plan.
Information on past state plans is available at:
www.indiana.edu/~libgpd/indigo/iubfdlp.html
I´d like to express gratitude to Program Committee members Lou Malcomb and
Miriam Murphy for their hard work bringing us such a high caliber program. I look
forward to seeing you all on May 23. (Joyce Eikenberry) jeikenbe@iuk.edu
USA PATRIOT Act resources, including a Powerpoint presentation, can be
found at www.ala.org/washoff/patriot.html courtesy of ALA´s Washington office.
Andrea Morrison Elected GODORT Chair!
Indiana University´s Andrea Morrison was elected ALA-GODORT Chair
in May 2002. She will assume responsibilities beginning in 2003.
Indiana Depository News-Ball State University
On April 17, 2002, the congressional papers of Philip R. Sharp were opened to the
public in a ceremony at Ball State University´s Bracken Library. Sharp served as
U.S. Representative for East Central Indiana´s Tenth and Second Districts from
1975-1994. He served as Chair of the House Energy and Commerce Committee´s
Energy and Power Subcommittee and was active in energy and environmental policy
and legislation.
The collection is open for research in Archives and Special Collections, Bracken
Library 210, Ball State University, Muncie, IN. Contact Archives and Special
Collections Librarian, John Straw, Jr., (765) 285-5078, email jstraw@gw.bsu.edu,
or visit the online guide
www.bsu.edu/library/thelibraries/units/archives/phil_sharp_index.html for more
information. A print copy of "A Guide to the Papers of Congressman Philip R.
Sharp" has been sent to Indiana public and academic libraries.
An exhibit "Representing 20 Years of Service to Indiana: The Congressional Papers
of Philip R. Sharp" will be on display in Archives and Special Collections, Bracken
Library 210, and outside Bracken Library 225, from April 15 to July 31, 2002. It
features photos, clippings, copies of legislation, and other memorabilia
Indiana University Libraries News
Lou Malcomb, Head of Government Publications at IU Bloomington, and Judith
Violette, Director of IPFW Helmke Library, are featured in the Spring 2002 SLIS
Alumni Magazine. They are featured in "Government Document Destruction: Censor-
ship or Security?" accessible at www.slis.indiana.edu/news/story.cfm?story_id=411
Partners in Preservation-The partnership between GPO and Indiana University
Bloomington Library was recognized by Library Program Services Director Gil Baldwin
at the Depository Library Council meeting in Mobile, AL. The partnership establishes
permanent public access for electronic publications distributed to depository libraries
on floppy disks. As part of a consortium effort with the Committee on Institutional
Cooperation (CIC), IU has mounted the content of the older disks on servers for
web access. This project is a plus for libraries that no longer have a 5.25" floppy
drives or compatible operating systems. The project also assures that the information
is preserved for future access. Access this project by connecting to:
www.indiana.edu/~libgpd/mforms/floppy/floppy.html
Purdue University Libraries News
Renovation of Purdue´s Humanities, Social Sciences, and Education Library (HSSE)
has entered its second stage. The second and third floors have been remodeled and
renovation of the first floor is underway. Documents Department offices have been
relocated to the second floor. The entire renovation should be concluded late this
year. Visit the HSSE Library webpage www.lib.purdue.edu/hsse/ for more information.
Purdue´s Documents Department personnel now includes Amy Fox. Amy joined us
in September 2001. She assists Lori in documents processing and also works at the
HSSE Reference Desk.
New subject guides on the Documents Department webpage include:
Enron www.lib.purdue.edu/govdocs/enron.html
Gambling www.lib.purdue.edu/govdocs/gambling.html
Railroads www.lib.purdue.edu/govdocs/railroads.html
Redistricting www.lib.purdue.edu/govdocs/redistricting.html
Southern U.S. History www.lib.purdue.edu/govdocs/southushist.html
Links to Indiana State statistical agencies have been created at the following URL: www.lib.purdue.edu/govdocs/indianastats.html, foreign and international government
organization statistical agencies www.lib.purdue.edu/govdocs/foreigngovstates.html,
and U.S. Government statistical agencies www.lib.purdue.edu/govdocs/usgovstats.html
Some of the rich resources of presidential libraries have been digitized by these libraries
and can be accessed at www.lib.purdue.edu/govdocs/president.html. A link in the
government agencies section of the Purdue Libraries Documents Department homepage
also provides access to the National Security Archive´s Electronic Briefing Books
series www.gwu.edu/~nsarchiv/NSAEBB/. These contain the full text of declassified
government documents on foreign and national security policy issues that have been
obtained through Freedom of Information Act requests. Examples of resources in the
Electronic Briefing Books series include material on Osama Bin Laden, the former
Soviet Union´s military experience in Afghanistan, U.S. nuclear weapons policy, and
other exciting resources.
Purdue´s Documents Dept. and Technical Services Dept. are also in the process of
doing significant retrospective (1975-1994) cataloging of U.S. documents in the HSSE
Library. We are focusing primarily on congressional committee hearings and have
already completed those for the House and Senate Agriculture Committees, House
and Senate Armed Services Committees, Senate Select Indian Affairs Committee,
House and Senate Intelligence Committees, House Resources Committee (1993-1994)
and are about to finish the House Interior and Insular Affairs Committee (1975-1992),
and the Senate Interior & Insular Affairs Committee (1975-1977). We´d prefer doing
a retrospective tapeload but since that has not received administrative blessing, we
make use of the options we have.
Bert Chapman has had articles on the Chinese military and the revolution in military
affairs published in Bulletin of Bibliography and an article on the U.S.-China
national security relationship in Collection Building. The Chinese military article
appeared in the same issue of Bulletin of Bibliography as an article on Maine Civil War general Joshua Lawrence Chamberlain written by Jackie Johnson.
Purdue Libraries have held numerous Amelia Earhart materials due to her association
with Purdue in the 1930s. Earlier in May, Purdue Libraries holdings of Earhart
materials were augmented with the gift of 492 items from Sally Putnam Chapman, the
granddaughter of Earhart´s husband George Putnam. These new receipts include
personal and private papers including poems, a flight log, passport, and prenuptial
agreement. The Purdue University news release on this donation can be found at
http://news.uns.purdue.edu/UNS/html4ever/020502.Earhart.donation.html In addition,
Purdue Libraries have digitized some Earhart material at www.lib.purdue.edu/aearhart/
as part of the George Putnam Palmer Collection of Amelia Earhart Papers. (Bert
Chapman)
The U.S. Patent & Trademark Office web site www.uspto.gov/ contains full-text
searching from 1976 to present and searching by class/subclass for patents from 1790
to present. Images of all U.S. Patents from 1790 to present are in machine-readable
form and are available on the website. Patents must be printed one page at a time.
Also I am pleased to report that the Patent & Trademark Depository Library Program
in the Engineering Library (Potter Center) at Purdue University now has all U.S.
Patents in machine-readable form from 1790 to present. Printing from the DVDs/CDs
is much easier than printing on the web. Feel free to send patent users to the Engin-
eering Library to print patents. We also give instruction to individuals and groups.
(Charlotte Erdmann-Assistant Engineering Librarian-Patent & Trademark Depository
Library Program Representative (765) 494-2873 cerdmann@purdue.edu
INDIGO Program Agenda
Survivor or Victim: Library Access Following 9/11
May 23, 2002
Indiana University School of Law-Indianapolis
Inlow Hall
530 West New York Street
Indianapolis, IN 46202
Schedule:
8:45-9:15 INDIGO Registration $5
9:15-11:30 INDIGO Business Meeting-Inlow Hall Room 267
9:15-9:25 Welcome & Announcments-Joyce Eikenberry, INDIGO Chair
9:25-9:45 Secretary/Treasurer´s Report-Jackie Johnson
Committee Reports
9:45-10:00 Old Business-Gov Docs Tour, Indiana Libraries special issue
10:00-10:15 Break
10:15-11:30 New Business: State Plan
11:30-12:30 Lunch (On your own-list of local eateries provided)
12:30-1:00 InULA and Program Registration
Free to InULA and INDIGO Members; $10 nonmenbers, $5 students
1:00-4:00 Survivor or Victim: Library Access Following 9/11
1:00-1:15 Welcome & Introductions
1:15-2:00 Sean Moulton, Senior Policy Analyst, OMB Watch
2:00-2:45 Patrice McDermott, Assistant Director, ALA Office of Government
Relations
2:45-3:00 Break
3:00-4:00 Response Panel & Questions
Doug Archer, Chair, Indiana Library Federation Intellectual
Freedom Committee
Judith Violette, Director, Helmke Library-IUPU Fort Wayne
John Krull, Executive Director, Indiana Civil Liberties Union
4:00-5:00 Reception in Conour Atrium.