Volume 15, #2 Fall/Winter 2009/2010

From the Chair:

Cataloging Government Publications: Technical services and cataloging for depository materials is now easier. GPO has relaunched Web Tech Notes on the FDLP Desktop. This long-awaited application replaces the discontinued Administrative Notes, Technical Supplement (ANTS) whose final print issue was Vol. 15, #11-12, November-December 31, 2008. Web Tech Notes features advanced ANTS searching from 1991 through the just mentioned issue and an RSS feed to keep users automatically updated about changes. Advanced search also allows users to search by date ranges and information categories. For example, in the cataloging and classification category, a user can search on "Change class to" in the Notes field for recent dates in order to discover and investigate recent SuDoc class changes. A help page explains features and gives search tips and strategies. GPO staff can create and update records to help depository library staff more easily track changes to federal publications. Each entry is a record and records are organized by date and may be browsed, searched, resorted, and exported in various formats. Each Web Tech Notes record includes these fields:

1. Title (required)

2. Superintendent of Documents Classification Number (SuDoc No.)

3. Item Number

4. Shipping List Number

5. Status

6. Category

7. List Number (legacy data only)

8. Volume Number (legacy data only)

9. Record Number (new): A Unique, system-generated number.

10. Entry Date (new): Date the record was added into the system.

11. Last Modified (new): Date record edited by GPO staff.

For Indiana University-Bloomington Libraries cataloging work, the most valuable field will be #2 SuDoc no. This will make it easier to track problem classification numbers, reclass documents, and train staff. We look forward to the additional training resources being developed by GPO staff. The FDL Handbook online explains why it is important for librarians to update their cataloging. In Chapter 6: Technical Services, 6.12 librarians are encouraged to monitor cataloging record changes because they are updated continuously and corrected for both serials and monographs. Depository staff can use Web Tech Notes to make corrections to SuDoc numbers and errors in descriptive cataloging and access points. Libraries are encouraged to develop policies and procedures for updating records-now is a good time to review them. The new Web Tech Notes may make procedures much easier in the long run. (Andrea Morrison-Indiana University)

U.S. Regional and Functional Military Commands: U.S. military policy and strategic planning are carried out by various regional and functional military commands under the direction of the President and Joint Chiefs of Staff. They involve collaboration between multiple U.S. armed service branches and collabration with allied militaries. The websites for these unified commands are very useful information resources for users desirous of understanding multiple aspects of military policy. The newest unified command is United States Africa Command and its responsibilities cover this continent's increasing strategic importance to U.S. national interests. United States Central Command (CENTCOM) is responsible for U.S. military activities in the Mideast and Central Asia with military operations in Afghanistan and Iraq being a particularly important focus. European Command (EUCOM) covers all areas of Europe and parts of the former Soviet Union. Northern Command (NORTHCOM) is responsible for producing the North American continent and seas out to 500 miles from hostile attacks. United States Pacific Command (PACOM) covers the Asia-Pacific geographic region and includes countries such as Asian Russia, China, India, and other countries in an arc covering through Australia. U.S. Southern Command (SOUTHCOM) covers Central and South American countries. U.S. Special Operations Command (SOCOM) directs the activities of U.S. special operations forces with particular emphasis on anti-terrorist operations and United States Strategic Command (STRATCOM) is responsible for defending the U.S. against space-based attacks, ballistic missile strikes or other mass destruction weapons attacks including cyber attacks.

These command websites feature news releases and various reports including posture statements which provide information about the military capabilities of these commands. Command websites also feature social networking assets such as YouTube and Twitter. (Bert Chapman)

Federal Aviation Administration Office of Commercial Space Transportation: This FAA office is responsible for protecting U.S. public, property, national security and foreign policy interests involving space launch or reentry activities and encouraging, facilitating, and promoting U.S. commercial space transportation. The office website features a variety of information resources. These include announcements of upcoming meetings and conferences and press releases. Other resources include licensing and permit application procedures, the text of relevant laws such as 49 USC 701, regulations such as various sections in 14 CFR 400s, how it integrates National Environmental Policy Act (NEPA) provisions into office activities, and statistics on launches including quarterly launch reports from 1996-present. Various reports on the commercial space launch industry are also available including State Support for Commercial Space Activities (2008?), Liability Risk Sharing Regime for U.S. Commerical Space Transporation: Study and Analysis (2002), Space and Air Traffic Management of Operational Space Vehicles (2008), Annual Research and Development Accomplishment Reports (2003-present), Guidelines for Experimental Permits for Reeusable Suborbital Rockets (2005), and many other subjects. FAA's Office of Commercial Space Transportation provides information on aerospace careers and education and is an excellent resource for users desirous of learning more about the commercial space transportation industry. (Bert Chapman).

Federal Highway Administration: The Federal Highway Administration (FHWA) is the Transportation Dept. agency responsible for ensuring that U.S. roads and highways are safe and technologically current. It is also responsible for administering the Federal-Aid Highway Program which provides federal financial resources and technical assistance to state and local governments to construct, improve, and preserve the national highway system. This particular system covers 163,752 miles of roads (4% of the U.S. total road system) but carries approximately 45% of national highway traffic. The Federal-Aid Highway Program also provides resources for an additional one million miles of rural and urban roads which are not part of the national highway system.

Numerous information resources and reports are provided by the FHWA with subject breakdowns for these categories including roads and bridges, highway funding, environment, road operations and congestion, road users, safety, and research/technologies. Agency website users can find how economic stimulus funding from the "American Recovery and Reinvestment Act of 2009" are being used for transportation infrastructure projects. Examples of the rich variety of reports available from this agency include Rails With Trails: Lessons Learned (2002), Financing Federal-Aid-Highways (2007), Report to Congress on Catastrophic Hurricane Evacuation Plan Evaluation (2006), Highway Trust Fund 2006 Financial Report (2006), and many others. (Bert Chapman)

Indiana University Bloomington News: Construction has started on the addition to IUB's Auxiliary Library Facility. Vaughn Nuest, Manager, Ruth Lilly Auxiliary Library Facility. reported on October 30. The site has been graded, limestone outcroppings broken apart and removed, poured concrete footings are in place, and the walls for the new ALF collections are expected to begin to rise and be placed in position within the next week of two. Nuest also reported that the project is expected to be complete by early July 2010. There are presently over 2,000,000 rare, fragile, valuable, and seldom-used items housed in ALF.

As reported on our listserv, IUB will close the Geography & Map Library on January 1, 2010. Most of the map collection will be moved to the Wells Library on the same floor housing our government information resources collection, East Tower 2 (ET2). The map collection is one of Indiana's largest holding historical maps like the Indiana Sanborn Fire Insurance Maps, as well as internatinal collections of topographic maps. Most maps date prior to 1970 although current maps are acquired, with future emphasis going toward electronic files. Most journals and books will be transferred to ALF or the Geology Library at 1001 E. 10th Street. Resources will remain accessible to the public throughout the move.

John Cash mentioned at the INDIGO meeting that he had prepared a display for Government Information and Kent Cooper Services related to maps from Saudi Arabia, stemming from a partnership with USGS. As part of the national celebration of Special Collections/Archives MOnth In October, this department prepared displays on the CCC in Indiana, Humor in Hard Times, and a small exhibit on the WPA in Indiana (overseen by Lou Malcomb). The libraries acquired a large collection of historic WPA poster reproductions in an initiative lead by Bob Goehlert which will be cataloged and retained. Additional displays during the fall semester include one celebrating UNESCO's commitment to cultural heritage forcuisng on the latest addition to its Intangible Cultural Heritage List from Indonesia-Batik; one highlighting the life of President Barack Obama's mother, Stanley Ann Dunham (created by Adrea Singer), and the most recent commemorating Veterans' Day, November 11, 2009 created by Public Services Associate Kimberly Horne.

East Tower 2 (ET2) now has a BLOG where we can report on various events and issues related to government information, microforms, or periodicals. See our home page. We have also created a few podcasts for marketing our resources with SLIS Intern Dunstan McNutt creating The Freedom of Information Act and Sarah Lucas creating Depositories!; Where Did That Law Come From?; and Who Was Kent Cooper? These will be available soon on IU's podcast portal. (Lou Malcomb)

Purdue Libraries News-The Documents Department was transferred to the Libraries Information Technology Resource Services (ITRS) and, consequently, I no longer directly supervise support staff. This staff continues our retrospective cataloging efforts for the Indiana Government Document Light Archive. We are nearly finished cataloging microfiche from the mid-1970s to early 1990s for agencies such as the Transportation Department. Late this summer, we began process of cataloging documents in the HSSE attic and transferring them to the HIKS Repository storage facility in the Undergraduate Library. As of mid-October, we have finished cataloging retrospective Agriculture Department materials, Civil Aeronautics Board documents, and begun cataloging Defense Department publications with some of these dating back to the 1950s. We are proceeding in SuDoc number order in this project which may take a couple of years.

I have also spent a considerable amount of time cataloging nondepository electronic government information resources from agencies such as the Bureau of Land Management, Minerals Management Service, Fish and Wildlife Service, and am currently working on various Transportation Dept. agency non-depository born-digital publications.

My book Military Doctrine: A Reference Handbook has just been published by Praeger Security International as part of their Contemporary, Military, Strategic, and Security Issues monographic series. The work covers military doctrine documents and scholarly literature on this topic during the 20th and 21st centuries covering the U.S. and many other countries.

Display case exhibits have been prepared for Government Documents on Pakistan and now Government Documents on Military Medicine. (Bert Chapman)

Volume 15, #1 Spring/Summer 2009

From the Chair: Every spring I look forward to the Notable Government Documents List published by Library Journal and selected by an ALA GODORT Committee. The 2008 list includes documents from federal, state, and international agencies. Federal documents highlight histories of various agencies including the FBI, the U.S. Army Nurse Corps during the WWI era, and a dcoument entitled The Agency and the Hill: CIA's Relationship with Congress, 1946-2004 which is very timely.

International documents of interest include a couple of atlases: Africa: Atlas of Our Changing Environment and Atlas of Global Development and a really wonderful resource, Vital Water Graphics: An Overview of the State of the World's Fresh and Marine Waters. Since my institution is not a depository for any international organization, I depend on this list to help me with collection development as I purchase many of the documents listed.

But every year I seem to be disappointed. As I read through the state documents chosen as the year's best, I did not find any Indiana state documents. Again. In fact, in the eleven years I've been a documents librarian, I don't recall ever seeing an Indiana document on the list. Correct me if I'm mistaken. If not, I'll you'll join me in searching for Indiana documents that we can nominate for next year's consideration. The material can be in print, CD, video, Web site, or other formats and can be nominated from an online form.

I hope our INDIGO membership makes a concerted effort to watch for high quality Indiana state agency publications so Indiana will be recognized in the 2009 list. Happy hunting! (Becky Byrum)

Cataloging Digital Documents Collections: In an environment of limited funds, improved search engines, and an eDocuments explosion, what are the challenges and prospects for cataloging digital documents? Should libraries depend on retrieval of open access metadata of digital documents collections via the Inernet or access via online catalog bibliographic records? Should metadata or MARC 21 cataloging be used for collections? What is cataloging's role in providing permanent public access to all types of government information? Should digital documents be provided on the web for no fee access whether the digital product was provided by the government entity or other institutions? Ultimately, how should the bibliographic information be provided for these digital docuemnts, whether digitized or born digital? Should we rely on vendors to supply cataloging or metadata records for these collections? It is impossible to provide answers to even some of these questions. Answers appear to be on a project by project basis. However, here are a few thoughts on this subject from a documents cataloger.

In this restricted financial environment, it is critical for libraries to carefully consider our digital documents cataloging policy with an integrated approach internal and external to the library. Internally, cataloging policy should be coordinated and regularly reviewed with collection development policy. What digigal documents should be prioritized for cataloging: disappearing documents at risk because of content, content of interest to library mission, documents digitized by our own institutions, or content crtical for library users? If selected, do our libraries have the resources to catalog these documents or are vendor records available to purchase and load in our online catalogs? Even if our institutions do not catalog digital documents, we should consider what staff time can be devoted to working on bibliographic information for federal digital documents. Besides cataloging, staff may correct bibliographic records in their library's online catalog. They may correct SuDoc classification in records, PURLs for improved online user access, or other bibliographic problems hindering access. Non cataloger staff may work with GPO or other cataloging agencies to improve this information. For example, they may request GPO cataloging by using GPO's Lost Docs Reporting Form for identifying fugitive documents, or use GPO Help reporting problems with cataloging, classification, and PURLs. Finally, all staff may participate in some aspect of collaborative cataloging for state and local documents, such as planning and implementing.

We need to examine our cataloging policies for digital collections. What standard will be used and how will individual records be accessed? If metadata is provided, the best is via rich, shareable metadata. MARC 21 cataloging is one form of metadata for bibliographic resources that we are most familiar with. Cataloging may be different depending on whether the resources is a digital reproduction or born digital. The U.S. Government Printing Office (GPO) has recently published Cataloging Digital Reproductions. These procedures for cataloging digital reproductions of tangible documents for GPO and GPO partners were developed following a cataloging community-wide review. GPO Cataloging Guidelines provide MARC cataloging procedures and standards for digital documents such as websites and born digital resources. However, not all digitization projects and cataloging agencies have the resources to follow these guidelines or other standards when providing eDocuments metadata and cataloging. In addition, state and local governments may or may not have cataloging digital documents guidelines.

Identifying and preserving these resources are a higher priority than cataloging. While GPO cataloging policies and standards are high quality, not all digital federal documents are cataloged and distributed by the FDLP or cataloged by federal agencies. Even if these resources are distributed, the documents themselves may wait years for a cataloging record, or material cataloged by a federal agency may not get the GPO provided SuDoc classification and PURL.

There is a pressing need in Indiana to identify and catalog state eDocs. Do we need a collaborative project to identify, preserve, and catalog them? We have the Indiana State Library's Indiana Memory which is a collaboration of digital projects of state and local government information provided by Indiana libraries, museums, archives, and related cultural organizations. Indiana Memory enables web access to Indiana's cultural and historical heritage via institutionally provided metadata from content hosting institutions. In an Indiana Library Association Annual Conference feedback session, attendees supported MARC 21 cataloging of digital content of all of these resources, for the project themselves, and for individual resources. This effort would be an enormous undertaking. It may be possible to require stricter standards for metadata for the projects. For example, the state could require shareable, open access, and harvestable metadata. Whether this is possible, cataloging Indiana Memory resources would take collaboration and financial resources. Imagine the resources needed to catalog all Indiana state and local documents!

However, we proceed to address cataloging digital documents, providing access to them depends on bibliographic data. The April 2009 Association of Research Libraries white paper Strategic Directions for the Federal Depository Library Program discusses the importance of good cataloging records for digital collections and digital legacy collections.

"For access to these digital resources to be most effective, enhanced discovery will be necesary. These is no clear sensse of how many pre-1976 federal documents require cataloging records. Over 30 FDLs and GPO are cataloging 2.2 million pre-1976 depository materials. This is a multi-year and costly undertaking-approximately five dollars per record. Until an overarching schema for access is developed, holdings for these resources cannot easily be identified nor made available for digitization or coordinated storage. GPO working with FDLs, needs to develop a master plan for access that provides a clearer understanding of the universe of records that still require processing. The plan should also detail cooperative action for cataloging and/or machine-based mechanisms for providing acces. The recent GPO report "Regional Depository Libraries in the 21st Century: A Preliminary Assessment," includes a recommendation that GPO support "continued appropriations for GPO's initiative to create machine readable bibliographic records for the tangible collection of pre-1976 depository publications to ensure its completion in a timelier manner." This is a critically important component of ensuring effective access to the historic legacy collections. (p. 6).

In its 2008 report Future Directions for the Federal Depository Library Program, ARL calls GPO's digitization of its pre-1976 shelflist documents "a helpful step. but not sufficient" and calls for a new framework for the FDLP. The importance of cataloging to access digital collections is highlighted in the 2008 report:

"To be successful, the new framework requires a coherent means to access the legacy collections and digital depository resources. In some respects, accessing legacy collections still remains difficult due to separate classificaiton systems, cataloging issues and oftentimes, lack of integration with library expertise and other resources." (p. 3).

ARL also discusses the need in this report for a collaborative schema for access to digital collections, stating that we must:

"Develop a master plan for access which assesses cooperative action for cataloging as well as machine-based mechanisms for providing access. Sustainability of access will require an economic model that distributes the burden/costs of such cataloging and or systems development." (p.4).

Digitization projects are multiplying for documents and we must develop a master plan for access! Committee on Institutional Cooperation (CIC) university libraries recently announced a new documents digital project. CIC will partner with Google to digitize a comprehensive collection of approximately 1-1.5 million volumes. CIC Library Directors have charged the CIC Committee on Federal Documents Digitization with responsibility to plan this initiative. The Steering Committee has a difficult task ahead of them. We hope that high cataloging and open-access standards became paort of thie CIC-Google Government Documents Project, as the Committee addresses questions of equal concern: digitization standards, copyright, delivery, metadata standards, preservation, and many others. We also hope that the project uses MARC 21 cataloging, and follows GPO cataloging guidelines. It is also important that the Project links the reproductions to existing bibliographic records via PURLs and links to GPO's shelf list records for pre-1976 documents via some yet unknown mechanism.

How much should libraries depend on these projects and limit their government doucments collection development and cataloging policies? There is no one good answer. Each library must consider their resources and user needs. One thing that libraries can do is address how much of their financial resources they should devote to cataloging digital documents. They can also become aware that it requires resources and is not an area which should be discounted or ignored. Not all government information is available online!

Yet, how can libraries keep up with the explosion of digital documents made freely available via the Web? We can inform ourselves and our libraries by attending meetings hosted by INDIGO and state agencies such as the Indiana State Library. We can also advocate for cataloging digital documents with rich metadata such as MARC 21 or other schema, and we can advocate for open access and harvesting of metadata records. We can't create all of these cataloging records ourselves, but we can collaborate with other institutions with knowledge, planning, or cataloging resources to provide the best bibliographic information for digital documents. We can also rely on, inform, and even request vendor records for digital documents. Finally, we need more research, investigation, and reporting on cataloging standards and availability of metadata and MARC 21 records for federal, state, and local online government information. (ANDREA MORRISON)

Purdue University Library News: Bert Chapman has been promoted to Professor of Library Science and is currently editing his forthcoming book Military Doctrine: A Reference Handbook which will be published by Praeger Security International this fall. The Libraries opened its new Virginia Kelley Karnes Archives and Special Collections Research Center which has a variety of digitized resources on Purdue history including materials on Amelia Earhart, the Old Oaken Bucket football game, George Winter, and many other topics. We have just finished uploading MARC records to our OPAC for the 1st-25th Congresses for LexisNexis U.S. Congressional Serial Set and these are great resources for U.S. History students and scholars. The course instruction section of the Government Documents Dept. website has been expanded to cover library research guides for courses in topics as varied as aviation technology, consumer science and retailing, history, and political science. We continue retrospective cataloging of depository microfiche for agencies we're responsible for under the Indiana Government Document Light Archive such as the EPA. We are also weeding many uncataloged HE publications from the mid-1970s to early 1990s.

The Libraries is going through a significant journals cancellation project this spring and information on it can be found here. Book purchasing will be cut back some what as well. We anticipate some level of participation in the CIC/Hathi Trust/Google government documents digitization program but our exact involvement is yet to be determined. Economic difficulties have also cut into Libraries student worker spending and the Documents Department will lose its student worker for the summer. There are also various reorganizational changes underway include placing the Management and Economics Library, Humanities, Social Science, and Education (HSSE) Library, and Undergraduate Library into a single division under the leadership of one librarian. (Bert Chapman).

Census 2010 Preparation Getting into Gear: You and your patrons may soon notice U.S. Census workers in your neighborhood, sporting identification badges, starting now and throughout the year. Workers have begun canvassing addresses to make sure no one goes uncounted. On April 1, 2010, the Census Bureau begins counting the nation. Performing an accurate population count is very important. Information collected during the decennial census is used to: "distribute congressional seats to states, to make decisions about what community services to provide, and to distribute $300 billion in federal funds to local, state, and tribal governments each year," according to the Census Bureau's Census 2010 website. One of the main differences for Census 2010 is that there will be no long form to fill out. Everyone will fill out the shame short form which takes a convenient 10 minutes to complete. For more information, visit Indiana's Census 2010 website for more on Why the Census Matters and read the March 30 Indianapolis Star article Census Wants to Count on You. (Katie Springer)

Natural Resources Conservation Service: The U.S. Dept. of Agriculture's Natural Resources Conservation Service (NRCS) was established in 1935 as the Soil Conservation Service. NRCS mission responsibilities include helping private landowners conserve their soil, water, and other natural resources. This is carried out through various regional and state offices including Indiana. NRCS is best known to us for its county soil surveys located in the A 57.38 section of our collections. These surveys feature exhaustive coverage and analysis of soil condictions in U.S. counties and Louisiana parishes. They also feature maps, photographs, and even human and natural history information about these counties. A list of all printed soil surveys is here. NRCS materials are useful for studying topics as varied as climate change, crop rotation, land use, natural conservation best practices, organic farming, plants, soil erosion, and water. (Bert Chapman).

National Defense Intelligence College: National Defense Intelligence College (NDIC) is part of the Defense Intelligence Agency. It has an enrollment of over 700 students from all armed service branches and federal civilian agencies who hold top secret security clearances. NDIC was established within the Defense Dept. (DOD) in 1962 and DOD Instruction 3305.01 in December 2006 describes its missions as preparing intelligence community and combatant command intelligence personnel to identify and effectively integrate foreign, military, and domestic intelligence to defend the U.S. homeland and international interests; place high pririty on education and research to meet (DOD) peace and wartime intelligence needs; and enhance the competence of intelligence professionals through educational progams and granting intelligence undergraduate and graduate degrees.

A noteworthy component of NDIC's website are the reports produced by the National Defense Intelligence College Press on various intelligence issues. Print versions of many of these publications can be found in the D 5.202 SuDoc range. Examples of these publications include Intelligence Professionalism in the Americas (2004),Out of Bounds: Innovation and Change in Law Enforcement Intelligence Analysis (2006)Critical Thinking and Intelligence Analysis Critical Thinking and Intelligence Analysis (2007), and A Muslim Archipelago: Islam and Politics in Southeast Asia (2007). (Bert Chapman)

National Renewable Energy Laboratory: The National Renewable Energy Laboratory (NREL) is located in Golden, CO and is an Energy Dept. agency whose responsibility is serving as the primary national laboratory for renewable energy and energy efficiency research and development. It was established in 1977 as the Solar Energy Research Institute and became NREL in 1991. The laboratory's website provides information resources in the following four categories: science and technology, technology transfer, applying technologies, and learning about renewables. Information is provided about ongoing laboratory research emphases including fuel cell vehicles, hybrid electric vehicles, plug-in hybrid electric vehicles, alternative fuels such as electricity, wind power, and descriptions of NREL collaborative activities with other U.S. Government agencies, foreign governments, and state and local governments. Numerous publications ranging from factsheets to substantive research reports are available on NREL's website with representative samples including Renewable Energy for Rural Health Clinics (2000), Advancing Clean Energy Use in Mexico (2005), Geothermal: The Energy Under Our Feet (2007), 20% Wind Energy by 2030 (2008), Economic Benefits, Carbon Dioxide (CO2), Emissions Reductions, and Water Conservation Benefits from 1,000 Megawatts (MW) of New Wind Power in Indiana (2008), and Hydrogen Resource Assessment: Hydrogen Potential From Coal, Natural Gas, Nuclear, and Hydro Power (2009). NREL resources can help you save money by building or remodeling your residences and businesses to make them more energy efficient. As many of you may know Benton County, Indiana has a number of wind turbines and you can find information and pictures of these turbines, plus YouTube videos, here from the town of Earl Park. (Bert Chapman)

Food and Drug Administration Center for Food Safety and Applied Nutrition:
This agency, known as CFSAN, is responsible for insuring the U.S. food supply is safe, sanitary, wholesome, and properly labeled and for regulating cosmetic products by ensuring they are safe and properly labeled. CFSAN provides historical information about its work including descriptions of the 1906 Food and Drug Act, the 1938 Federal Food, Drug, and Cosmetic Act, and 1926 Drug Amendments. The Center also provides descriptions of its work in program areas such as color additives, cosmetics, dietary supplements, enforcement actions, foodborne illness, food import and export regulations, pesticides, and seafood. Examples of the wide variety of CFSAN information resources here include Bottled Water: Arsenic Small Entity Compliance Guide (2009), Refrigerated Carrot Juice and Other Refrigerated Low-Acid Juices (2007), Retail Food and Food Service Establishments: Food Security Preventative Measures Guidance (2007), various manuals, and agency annual reports including Prescription Drug User Fee Act (PDUFA) Performance Report to the President and Congress (FY 1995-present) and Medical Device User Fee and Modernization Act (MDUMFA) of 2002 (2003-present). A VIDEO LIBRARY provides Windows and Real Player videos on various topics including Food Safety for Moms-to-Be (2005) and FDA's Role in U.S. Food Safety System (2007). (Bert Chapman).

Australian CSPAN Debuts: This year saw the introduction of the Australian Public Affairs Channel (APAC) which provides live coverage of Australian and sometimes New Zealand political and governmental developments and policy debates. It also provides a number of resources on the Australian governmental and political system including Australia's Parliament. If you find U.S. congressional politics to be to tranquil, I HIGHLY RECOMMEND watching Question Time in Australia's House of Representatives. You can see Australian parliamentarians debate their country's responses to international economic problems, the recently unveiled government budget, and a host of other issues. The Australian Parliament website features a number of informative resources including Hansard (their Congressional Record) debate transcripts from the House of Representatives and Senate, committee hearings and reports, Parliamentary Library reports on public policy issues, and some webcasts including recent Question Times. (Bert Chapman).

Volume 14, #2 Fall/Winter 2008/2009

From the Chair: Welcome to new INDIGO members! We are glad you have joined us and hope you find your membership beneficial to you and the institutions you represent. I encourage you to become active members in the organization and feel empowered to ask questions, voice your opinions, and suggest future program topics. INDIGO is a great way to network with other government information specialists and to get help and support in your position as a documents librarian or staff member.

I always come away from an INDIGO meeting charged and ready to tackle new challenges. I'm looking forward to using--and maybe designing my own--custom search engine after David Oldenkamp's presentation. I'm in awe of Bert Chapman and Andrea Morrison as they discused their latest books. I thoroughly enjoyed hearing about happenings at the various depository libraries represented by INDIGO members attending the November 4th meeting at the Indianapolis-Marion County Public Library. Thanks to the program committee for the arrangements and I look forward to the spring meeting at IU-Southeast in New Albany.

I've always thought that as our federal, state, and local government dcouemtsn go online and produce fewer tangible documents it is more important than ever that libraries retain documents librarians on staff. Having a knowledgeable person who knows government organization and the expertise to ferret out such information is imperative to our patrons. Without a watchdog community to sound the alarm when government information is removed or missing from government websites, we run the risk of becoming an Orwellian society.

INDIGO is committed as an organization to keeping government information free and available to the public. We applaud the efforts of Sally Holterhoff and other law librarians who are fighting the good fight to reinstate the Indiana Register in print until the electronic version becomes an acceptable alternative. Be ready to write your state legislators should the request come through indigo-l.

As we look toward a new administration in Washington in January, documents librarians are in a unique position to help safeguard our government information. Contact GPO if we find government agency websites temoving docuemnts and statistics that might be lost to the public. Though Indiana will not undergo an administrative change, it is imperative that we are vigilant with regard to our state documents and statistics.

Maybe it's overstating the case, but the future of democracy might rest upon our shoulders. Now don't you feel important? (Becky Byrum).

Violette Participation Award Winners: I'm very pleased to announce that the first award period for the Judie Violette INDIGO Participation Grant has been very successful. Pictured from left to right are the grant recipients: Marcella McGowan (SLIS student, IUPUI), Angela Dresselhaus (Indiana University Libraries, Bloomington), and Ashley Schoolman (SLIS student, Bloomington.) The Judie Violette INDIGO Participation Grant is intended to encourage and support new INDIGO participation by Indiana library affiliates. It supports the government document profession by introducing new librarians to more experienced documents librarians and also ecourages addition of a fresh
perspective to documents management. Grant recipients are introduced to other Indiana government documents librarians and the INDIGO organization. The grant award includes membership and meeting fees for one year and fifty dollars to offset a portion of travel costs. More details about the grant can be found here. Thank you to all INDIGO members who reached out to potential new members! (Kirsten Leonard, INDIGO Immediate Past Chair.)

Picture of Vilette Participation Award winners and Connie Redfield and her Indiana Memory program presentation at the Fall INDIGO meeting.

Comments from Violette Grant Recipient Angela Dresselhaus: I would like to thank INDIGO for the opportunity to attend the fall meeting as a Judie Violette grant winner. The meeting was fascinating and I enjoyed hearing government documents news from around the state. Connie Rendfield's Indiana Memory presentation was helpful for me. As a recent transplant to Indiana, I was unawaree of the collaborative historical repository. Since the meeting, I have taken time to browse the collections and have just started to learn more about Indiana history. The photograph collections are an amazing window into past times.

Small groups like INDIGO provide an excellent opportunity to network and contribute to the library community. Students and staff members like myself often receive no professional development funding. Grants like the Violette Participation Grant are greatly appreciated and help to plant the seed of professional involvement. My experiences at the fall INDIGO meeting were excellent and I hope to see everyone again in the spring. (Angela Dresselhaus)

Indiana University-Bloomington Libraries Update:GMSS welcomes unbound periodicals and newspapers which are moving in December 19-January 11. Our department will be renamed East Tower 2 (ET2) for East Tower 2 serving Government Information, Microforms, and Periodicals. It will include an area designated as the Kent Cooper Periodical Reading Room. Cooper (1880-1965), born in Columbus, IN, was a newspaper man whose career covered over 50 years, 41 with the Associated Press. The reason for this newspaper and periodicals location change stems from Ground Floor renovation which will see that area's focus turn to Media & Reserve Services. For now, old newspaper storage remains in E044. Conginue sending inquiries to libgpd@indiana.edu or call (812) 855-6924 with government information questions.

IUB Government Information unit staffing has changed since my last INDIGO newsletter contribution. Andrea Singer, Pam Glim, Linda Kelsey and I continue providing government information reference and expertise, but other supervisors include: Kathy Marlett, Kimberly Horne, and Sarah Lucas who provide technical processing and service to all users for microforms, electronic resources, and government information. They do the majority of student staff training who also process new items, shelve, and handle interlibrary loan scanning and other responsibilities.

IUB completed phase one of a map format review last spring. During old print days, we received two copies of many maps from the depository programs, but will focus in the future on retaining one copy shared between the three map collections. The Geography and Map Library will retain all editions and all revisions historically of 7.5 and 15 minute topo maps. Geology will retain geologic maps, current Indiana topos, the 1:100,000 and 1:250,000 maps. Heiko Muhr and Brian Winterman now staff the Geography & Map Library libgm@indiana.edu (812) 855-1108. Linda Stewart and I staff the Geology Library libgeol@indiana.edu (812) 855-1494. Many maps remain uncataloged so if an item is not listed in Worldcat or IUCAT, feel free to email or telephone to make sure we do not own. This spring we fill finish phase 2 of the review which will focus on preservation and future digital projects. There is also a group studying what the libraries should continue to do in the area of GIS, working with a campuswide GIS Users Group from numerous schools and departments.

Turning to acquisitions, we have acquired Part I of the Lexis-Nexis Congressional Hearings Digital Collection with the Law Library and other partners. This resource provices full text of congressional committee hearings from the earliest until 1970. This complements previously acquired full-text databases for the U.S. Congressional SErial SEt, Congressional Research Service reports and briefs, and committee prints. The IUB Law Library also provides rich resources for our libraries through Hein Online. We also have acquired the Foreign Broadcast Information Service (FBIS) online database from Readex.

Political Science, Economics, and Criminal Justice subject specialist and European Union Depository Librarian Robert Goehlert acquired numerous archival microfilm sets from UPA (a Lexis_Nexis branch). Many of these relate to presidential agencies such as the National Security Council. They are listed in IUCAT and can be loaned through Interlibrary Loan.They are listed and indexed here which is an open site. We also get a searchable database called Primary Source that searches microfilm guides so we can ussually assist in identifying specic reels which might include specific documents. Andrea Singer reports that funding has been approved for acquiring 20th Century British Parliamentary Papers online and access is expected in early 2009. (Lou Malcomb).

Improvised Explosive Devices Resources: Improvised Explosive Devices (IEDs) have caused many fatalities among U.S. and allied troops fighting in Afghanistan and Iraq. Various information resources can be used to learn more about IEDs and how the military is trying to combat them. The Defense Department's Joint Improvised Explosive Device Defeat Organization (JIEDDO) is the principal agency involved in developing efforts to counter and defeat IEDs target at our forces. Their website provides some information on their activities. The House Armed Services Committee recently released a report on JIEDDO with recommendations for improving their programs. Government Accountability Office reports may contain additional insights on IEDs as will reports from military science/technology agencies. Australia's Defense Science and Technology Organization is a good example of an allied foreign counterpart military organization engaging in comparable research. (Bert Chapman)

Federal Energy Regulatory Commission: This independent Energy Department regulatory agency (acronym FERC) was established in 1977 and is responsible for regulating interstate transmission of electricity, natural gas, and oil. It is also responsible for reviewing proposals to build liquefied natural gas terminals, interstate natural gas pipelines, and licensing hydropower projects. Its website
Includes annual reports from 1992-present and strategic plans, commission rulings, the text of relevant laws, regulations, and court decisions,
commissioner's congressional committee testimony, enforcement actions, and reports on the industries its responsible for
regulating. There are also "Citizen's Guides" which are succinct but informative resources about FERC activities with titles such as A Guide to Liquified Natural Gas: What All Citizens Should Know, Citizens Guide to Hydropower Licensing, History of Oil Pipeline Regulation, and A Guide to the FERC Electric Transmission Facilities Permit Process. In addition, there is information on careers with this agency. It is a very valuable and essential resource for understanding many important aspects of governmental energy policymaking and energy industry trends and developments, (Bert Chapman)

Indiana Libraries Documents Special Issue: Authors are needed for a 2009 Indiana Libraries special issue on the theme of using online government information which will be co-edited by Joe Harmon (IUPUI) and Andrea Morrison (IUB). The focus in on practical information of use to public, academic, school, and special libraries in Indiana. Libraries are a major source for e-government information access and services in today's environment. Students and researchers rely on this information and the public also increasingly uses e-government services to interact with state and local governments. "Libraries have an increasingly significant role in responding to this environment of high user expectations and need to plan for rising demands for Internet government information." (Managing Electronic Government Information in Libraries: Issues and Practices, p. vii). We invite INDIGO members, libraries, state agencies, and others to submit an article to this special issue to address these issues for Indiana.

Potential authors may consult the last Indiana Libraries special issue for documents, v. 22, no. 1, (2003) for topics and ideas. Examples of topics still needed are: cataloging and metadata; children's resources; collection development, depository issues (state or federal e.g. disposal, weeding, selection, state plan for docs, etc.); digital library projects, collections, global resources: IGOs and international studies; accessing country information online; health and medicine; Indiana state agency practices (reporting on state digital archiving practices, specific agencies, etc.); maps (electronic spatial data; GIS); web guides for accessing e-government information/libraries website information; reference for academic and public library needs; science information; special populations (delivering e-gov information to disabled, homebound, non-English speaking populations, and prison populations, etc.); and statistics: using and finding government statistics.

We would be glad to discuss your article idea or connect authors with co-authors. Articles re due to the editors Sept. 5, 2009. For questions, contact Joe jharmon@iupui.edu or Andrea amorriso@indiana.edu (Andrea Morrison)

Purdue Libraries Update: The Libraries lecture series this fall featured an appearance by presidential historian Michael Beschloss who spoke about this year's presidential election and historic examples of presidential courage in a public lecture and a discussion with history and political science students. We are in the process of continuing retrospective cataloging of EPA microfiche from the 1970s and 1980s. Additional developments include cataloging MARC records from the LexisNexis Digital Congressional Serial Set and we are also cataloging records from the Energy Dept's Office of Scientific and Technical Information from 1991-present with over 97,000 of these records being in our OPAC as of early December. We have also gained access to LexisNexis Congressional Record. As of mid-December, we have access to 1985-1997 material but more material is expected to be loaded as December goes on. A display case of government documents on water policy ran from late summer to early December and it has been replaced by a display of documents on Abraham Lincoln to commemorate the bicentennial of the 16th President's birth next year. Our new Archives and Special Collections Department and facility are scheduled to open in January. Go here for more information on this facility, which will be located on HSSE Library's 4th floor, and access to the our diverse digitized resources documenting Purdue history and many other interesting topics. (Bert Chapman)

National Highway Traffic Safety Administration-This transportation department agency, also known as NHTSA, was established in 1970 as part of the Highway Safety Act. NHTSA's purposes include carrying out programs pertaining to motor vehicle safety, reducing deaths, injuries and economic losses from highway vehicle crashes, administering the state and community highway safety program with the Federal Highway Administration, carrying out the corporate average fuel economy (CAFE) program, exchanging state records on program drivers thru the National Driver Register Program, and conducting studies and programs to reduce economic losses in motor vehicle crashes and repairs. NHTSA's organization statement can be found in 49 CFR 501. Resources on NHTSA's website include laws and regulations, practical driving guidance such as agency policy on cell phone use while driving, press releases from 1997-present, a car defects and recalls database including information on how to file a car safety complaint, congressional testimony by agency officials, and research reports on numerous topics including Lives Saved in 2007 by Restraint Use and Minimum Age Drinking Laws (2008) and National Pedestrian Crash Report (2008). Besides its Washington, DC headquarters office, NHTSA has ten regional offices covering distinct geographic districts. Indiana is part of Region 5 who's coverage scope also includes Ohio, Michigan, Illinois, Wisconsin, and Minnesota and this district's regional office is in Olympia Fields, IL in suburban Chicago. (Bert Chapman)

National Ice Center-The National Ice Center is part of the Commerce Dept's National Oceanic & Atmospheric Administration and the Navy and Coast Guard are also involved in its operational activities. Its mission is providing the highest quality strategic and tactical ice services to meet national interests and provide specialized meteorological and oceanographic services for U.S. Government agencies. Resources accessible through its website include information on northern and southern hemisphere icebergs, the text of technical papers, scholarly articles written by center personnel published in prominent scientific journals, a study of potential naval operations in an ice-diminished Arctic Ocean, links to relevant websites produced by government agencies in other Arctic countries, descriptions of U.S. icebreaker ships, and other resources including maps, photos, and some GIS applications. A federal agency conducting complimentary research is the U.S. Army Corps of Engineers Cold Regions Research Laboratory located in Hanover, NH. (Bert Chapman)

 

Upcoming Conferences: American Library Association Midwinter-Denver-January 23-27, 2009

Volume 14, #1 Spring/Summer 2008

From the Chair:

Oldenkamp Wins Election!-David Oldenkamp has just been elected the Coordinator/Coordinator-Elect for GODORT's International Documents Task Force.

Andrea Morrison's New Book-Andrea Morrison is the editor of the new book Managing Electronic Government Information in Libraries has justed been published by the American Library Association for the Government Documents Roundtable. Further information is available thru the ALA Store. Work contents include reviews of local, state, federal, and international government electronic resources, detailed descriptions of how to catalog these digital resources, outreach methods for sharing these resources with colleagues and interested users, and practical tips for staying current with electronic government information. (Bert Chapman).

Purdue University Libraries News: Bert Chapman's book Space Warfare and Defense: A Historical Encyclopedia and Research Guide has been published by ABC-CLIO. Bert made a presentation on this book at the recent FDLP Conference in Kansas City which is accessible here on the FDLP desktop. Book content focuses on how important space has become to U.S. and foreign military and intelligence military activities and to the domestic and international economies. The first part is a history of U.S., Soviet/Russian, Chinese, and European Community military space programs and the second part contains research assistance for space policy resources from U.S. Government agencies as well as U.S. and international research institutions, and scholarly monographs and journals. He also did a presentation with Lou Malcomb and Marianne Ryan on the Indiana Government Document Light Archive and the role of government information in academic libraries for the Purdue Libraries Deans Advisory Council. The Purdue Libraries and the Purdue Provosts Task Force on Scholarly Communication will present a conference called "The (e)volving World of Scholarly Communication and its Impact on Your Promotion and Tenure" on May 6. Information on this event can be found here The documents collection is focusing is retrospective cataloging efforts on light archive agencies. We have made great progress retrospectively cataloging paper Transportation Dept. publications and microfiche from the Defense Department and EPA. (Bert Chapman)

Federal Food Safety Resources-Food safety has been in the news in recent months and there are a number of federal resources users can turn to for additional information. Many laws are in Title 21 of the U.S. Code with sample chapters from this section on food inspection including Chapter 9 covering the Federal Food, Drug, and Cosmetic Act, Chapter 12 covering meat inspection, and Chapter 15 Egg Products review. The Code of Federal Regulations contains regulations used to enforce food safety laws with some of these regulations being in Title 21 and others being in 9 CFR 300-599. There are several agencies involved in federal food inspection efforts and you can make whatever conclusion you want about the efficiency of these efforts. The Agriculture Dept's Food Safety and Inspection Service is responsible for regulating meat, poultry, and egg products and their website will contain a variety of useful resources including Quarterly Regulatory and Enforcement Reports. The National Agricultural Library's Food Safety Information Center also features useful resources. The Commerce Department's Seafood Inspection Program provides information about this voluntary inspection program. An EPA pesticides provides additional information, as does www.foodsafety.gov/, and the Food and Drug Administration's Center for Food Safety and Applied Nutrition which is responsible for regulating most other areas of food safety. The origins of federal food safety date back to the 1906 Pure Food and Drug Act and Purdue chemistry professor and Indiana state chemist Harvey W. Wiley (1844-1930) and eventually the USDA Chief Chemist was one of the key individuals involved in getting this legislation enacted.

Links to other governmental resources on food safety, including congressional ones, are provided on a website I created for a Food Regulation class at Purdue which is accessible here (Bert Chapman)

United States Bureau of Reclamation-The United States Bureau of Reclamation is an Interior Department agency created as part of the 1902 Reclamation Act. The bureau serves as the U.S.' largest wholesale water supplier and second largest hydroelectric power producers. Its operations ard facilities are concentrated in 17 western states and its facilities provide substantial flood control, recreational, and fish and wildlife benefits. The Bureau's website www.usbr.gov/ provides additional information about its operations. Accessible information resources include agency budget information, technical manuals, some research papers, a glossary, information on dams such as Hoover Dam, and information on power plants. Purdue serves as the collection steward library for this agency's publications as part of the Indiana Government Document Light Archive. Additional reading on this agency and background information on federal water policy is provided by William O. Ware, The Bureau of Reclamation (Praeger, 1973), Donald J. Pisani, To Reclaim a Divided West: Water, Law, and Public Policy, 1848-1902 (University of New Mexico Press, 1992), and Donald J. Pisani, Water and the American Government: The Reclamation Bureau, National Water Policy, and the West, 1902-1935 (University of California Press, 2002).(Bert Chapman)

Upcoming Conferences: American Library Association Annual Conference-Anaheim, CA June 26-July 1
American Association of Law Libraries Annual Conference-Portland, OR July 12-15
Special Libraries Association-Seattle-June 15-18

 

Volume 13, #2 Fall/Winter 2007-2008

From the Chair: As a relative Indiana newbie (with a whole two and a half years as a Hoosier!), I was looking forward to the Fall INDIGO meeting at the Indiana State Library on Friday, November 2, 2007. What a great place! The meeting was a success, thanks to our hosts, Jesse Lewis and Katie Springer, and the entire state library staff. Thank you all for the wonderful venue and hospitality.

The meeting focused on three main things: The Indiana Light Archive for Federal Documents, the Business Meeting, and the presentation by Indiana Public Access Councilor Heather Willis Neal. Along with these three main topics, Kirsten Leonard presented the Chair's Recognition of Service Award to Bert Chapman, which is a well-deserved recognition of all that Bert has done over the years to support and advance INDIGO's mission.

Perhaps the biggest thing to come from the fall meeting is that, with the Light Archive initiatives going forward, we hope to reorient INDIGO to focus more on Indiana state documents. While GPO's many changes will continue occupying a chunk of our professional lives, we all seemed to see a need to focus on making sure INDIGO is leading the way on ensuring that Indiana's documents and publications are both documented and preserved for future generations. This will require a ton of work, but it is clear that organizations such as INDIGO are the ideal venue to lead the way in coordinating ambitious initiatives.

Finally, we have assembled a great team of leaders to spearhead these efforts, but it will always be true that every member's eforts will be needed if we are to see success in all of our projects. The new INDIGO Executive Board is:
David Oldenkamp, Chair 2007-2008
Becky Byrum, Asst. Chair/Chair-Elect 2007-2008-Chair 2008/2009
Kirsten Leonard, Immediate Past Chair 2006-2007
Jesse Lewis, Secretary-Treasurer 2006-2008
Bert Chapman, Communications Chair 2006-2008
Lou Malcomb, Programs Chair 2007-2008
Wendell Johnting, FedRec 2006-2008
Tim Sutherland, StateRec 2006-2008

I know that I have already learned a lot from my interactions with INDIGO. I hope that the coming year finds us investigating new projects, continuing to support the Indiana Light Archives initiative, and continuing to share our wealth of expertise in international, federal, state, and local documents across our membership (David Oldenkamp-INDIGO Chair, 2007-2008).

Purdue University Libraries News-Bert Chapman's book Space Warfare and Defense: A Historical Encyclopedia and Research Guide will be published by ABC-Clio in March 2008. General information and a description (including the cover picture) are available here Our retrospective cataloging efforts continue and we have essentially finished cataloging all paper congressional committee hearings and prints from 1975-present. We are cataloging paper copies of agency publications from the late 1970s-early 1990s from agencies we're assuming responsibility for under the Indiana Government Document Light Archive such as EPA, FEMA, the Transportation Dept., and others. We are also beginning to catalog microfiche from the late 1970s-early 1990s from light archive agencies such as NOAA, the Defense Dept., and EPA. We anticipate the continuation of this microfiche cataloging for the foreseeable future. Earlier this year, I had to discontinue cataloging electronic only international and foreign government publications while a group in the Libraries Technical Services Department examined "issues" involved with cataloging born digital resources. They have not reached a verdict as of this writing. I have also assumed the responsibility of being the Political Science Librarian which takes away from some of my time with documents. (Bert Chapman)

Purdue Climate Change Research Center-The Purdue Climate Change Research Center provides interdisciplinary perspectives on climate change topics. Its website can be found at www.purdue.edu/climate/ and features research and educational information. (Bert Chapman).

Indiana Light Archive and Reference Training-As we get deeper into implementing the Indiana Light Archive, collection steward libraries will become increasingly responsible for training other librarians in using government agency resources from the agencies for which they serve as collection stewards. I believe all future INDIGO meetings should include time for librarians at collection steward agencies to make brief presentations on the information resources of agencies they are responsible for to enhance awareness of these agencies information resources. (Bert Chapman).

INDIGO Memories and Thoughts: The most lasting memories I have of INDIGO is the camaraderie and passion of the government documents librarians and staff who have faithfully attended INDIGO meetings. When I was first appointed as IPFW's federal depository librarian my qualifications included one library school government documents course and a personal interest in government documents as primary sources for historical research. I had a lot to learn about Federal Depository Library requirements. For me the dedicated government documents profesionals of INDIGO provided information, advice, and lots of inspiration. Some of my favorite memories:

**Attending FDLP conferences with a group of the INDIGO delegation.
**Visiting different depository libraries around the state.
**Programs on Census, GIS, the USA Patriot Act, Agriculture, and Nanotechnology.
**Getting to hang out with other government documents lovers.

You have to be special to love government documents-they don't fit in (the documents, not the people!) the regular collection, they have their own weird classification system, their own acquisitions and processing system, and their finding aids until recently are tools resembling messages in code. INDIGO is my favorite organization and always will be. (Cheryl Truesdell).

Congratulations to Bert Chapman for being awarded with the INDIGO Chair's Recognition of Service Award. Bert continues to contribute to the success of INDIGO through his hard work as Publications Chair. He has supported the INDIGO web page for several years. He has also continued to publish the INDIGO newsletter twice per year. As we all know, it isn't easy to write and it really isn't easy getting others to write! I think it is very important to recognize our longstanding members who continue to contribute in officer positions. For those who are unable to commit to an officer position, there are many ways to contribute on the ad hoc task forces or committees as well as writing an article about government documents for the INDIGO newsletter. All offers to participate are welcome! (Kirsten Leonard).

Congratulations to INDIGO as it begins its 15th anniversary year. Crawford's Bakery made us a fantastic cake to begin our celebrations. Here's to another fantastic 15 years! (note: insert cake photo below).

Highlights from the October FDLP Meeting in Washington, DC:
* One of the major issues addressed by GPO was the change in focus for the inspections from procedural to Public Access Assessments. The focus on the program is on eliminating and reducing barriers the public faces in gaining access to government information in depository libraries. IU-Kokomo has addressed one of the simple problems discussed and that was to include the depository sticker on the outside door to the building that the library is housed in and not just on the door to the library. One issue that is being discussed and has not yet been addressed is collection access for minors. We currently require a photo ID or parent's signature for patron access to electronic information and borrowing privileges. GPO recognizes this as a barrier to minors. One other area GPO is focusing on is barriers to electronic access for the public such as filtering and requiring personal identification. (Kirsten Leonard)
*Another highlight from the meeting was meeting with library staff from Michigan, Minnesota, and Ohio depository libraries. We are hoping to forge new cooperative efforts with these states including a joint meeting of INDIGO and state GODORT groups. (Kirsten Leonard).

Indiana State Library News-Thank you to INDIGO for hilding the Fall 2007 meeting here at the Indiana State Library and a special thank you to all members attending the Indiana Light Archive presentation. It was a pleasure meeting everyone Nov. 2 and working with Kirsten and Jesse to finalize fall meeting details. Please contact the Indiana Light Archive planning group as questions come up about this exciting long-term project.

The Indiana State Library has received positive feedback about Friday Facts: Goverment Information You Can Use which we've posted to listservs weekly since the first week in October. Please tell us what is useful to you and what you would like to see in future issues. We are setting up a distribution list for individuals who are not members of listservs.

Reminders about weeding state and federal documents:

DISCARDING STATE DOCUMENTS-Before discarding any state documents, contact Jesse Lewis jlewis@library.in.gov or (317) 232-3768 with a list of weeded titles. The Indiana State Library may use these items for the permanent collection and future digitization/access projects.

DISCARDING CENSUS MATERIALS-Posting disposal lists is the usual way to weed federal depository documents from your library's collection. The State Data Center appreciates any notification libraries can provide about Census materials being deselected, especially historical and Indiana-related Census materials which are not widely available. Please contact Katie Springer kspringer@library.in.gov
or (317) 232-3732 with Census Bureau titles (current SuDoc stem C 3.2 through C 3.300+) (Katie Srpinger)

Upcoming Conferences
American Library Association Midwinter Meeting (Philadelphia-January 11-16, 2008)
Spring Federal Depository Library Conference (Kansas City, MO-March 31-April 3, 2008)

Volume 13, #1 Spring/Summer 2007

From the Chair: The Spring INDIGO meeting at Purdue was a strong success! INDIGO would like to thank our hosts, Bert Chapman, Government Information Librarian, Judy Nixon, Humanities, Social Science and Education (HSSE) Librarian; and Jim Mullins, Dean of Libraries. The speakers were excellent and I think they learned something from else, as well. Katie Bourne's question to Tim Collins, Purdue Homeland Security Institute Managing Director, on whether the Muscatatuck Training facility had a research center really lit a fire and may result in a very interesting future job opportunity for someone in government documents librarianship!

The Business Meeting agenda was too ambitious, so we have much left to accomplish during the next few months before the Fall Meeting. The ALI Indiana Light Archives Planning Group would appreciate any suggestions, comments, or questions on any part of the Stewardship Guidelines draft. I will also be asking for feedback on the INDIGO Participation Grant guidelines that will be posted on the INDIGO listserv.

The major Fall Business Meeting agenda item will be reexamining INDIGO's vision and purpose. Currently, INDIGO purposes, as described in INDIGO Bylaws Article II are:
(a) To Provide a forum for dicsussion of problems and concerns, and for the exchange of ideas by librarians working with government information;
(b) To Provide a force for initiating and supporting programs to increase availability, use, and bibliographic control of government information;
(c) To increase communication between government information librarians and other librarians;
(d) To contribute to the extension and improvement of education and training of government information librarians;
(e) And to speak for Federal and State depositories concerning government information issues.

INDIGO was an absolute lifeline for me when I began my career in documents librarianship at Indiana University-Kokomo in 2003. It was both a means of learning more about government documents resources and managing these resources. INDIGO is also the best way to get to know other Indiana documents librarians. This opportunity to network and continue professional development is not available in many other states and should not be taken for granted. Through the revisioning we may decide to focus our efforts to fewer of the described purposes or instead renew our efforts to take action on state or federal government information issues. We may also try new communication avenues such as using Polycom or another telecommunication system to allow more member participation. Thank you to Jesse Lewis for the suggestion! While nothing beats the opportunity to meet face to face, the travel distance can be prohibitive and this would allow more voices to be heard (Kirsten Leonard, Chair 2006-2007).

Geosciences Government Information Resources: Two little known USGS databases can be used for help locating geologic maps available in a wide number of sources and digital USGS publications. They include the National Geologic Map Database and the USGS Publications Warehouse . The National Geologic Map Database is a searchable index to more than 78,000 paper and digital geologic maps produced by federal and state agencies. It includes maps related to geology, geophysics, paleontology, geochemistry, and other geology-related topics. The database includes links to printed maps in federal and state geological survey publications (such as USGS Professional Papers), scanned and born digital maps and digital spatial data. Links are provided to sites with digital maps and spatial data.

USGS Publications Warehouse contains information about more than 78,000 USGS publications including citations to USGS series published as early as 1880. The Warehouse also contains electronic versions of many USGS publications, including new publications, which are added regularly. Available content ranges from full text to bibliographic citations only. The database will eventually include citations to all USGS-authored products. Currently it primarily contains USGS published products. This database enables users to search for recently published reports, including reports published during a particular month and year, which have been registered with the Publications Warehouse. It does not include USGS-authored articles published in scientific journals. It can be used to search for and link to a publication's full content. Availability, price, and purchase options are also provided for print publications. Besides geological publications, the USGS Publications Warehouse contains citations to a number of Biological Resources Discipline report citations emphasizing historical research reports. These citations include U.S. Fish and Wildlife Service reports as well as National Biological Survey reports priot to creation of USGS' Biological Resources Division (Linda Zellmer)

Depauw University News: Recent work in our libraries includes finally retrospectively cataloging Smithsonian Institution material, much of which WorldCat shows held only by a handful of Indiana libraries. Titles include a fairly complete run of Smithsonian Miscellaneous Collections (SI 1.7:), and the Bulletin (SI 2.3), and other Bureau of American Ethnology material.

Sadly, we've found over the decades that those books had been sitting uncataloged on our shelves and the libraries had purchased reprints of several titles including The Winnebago Tribe, Historical Sketch of the Cherokee (we bought a reprint of a portion!), and Cherokee Nation of Indians. Trying to remain optimistic, we note that ech of these three books has circulated almost a dozen times over the life of the due date stamp in the back, which bodes well for future use of material being cataloged now!

We've also done the contribution series, which were mostly not full text online (and a couple not even abstracted online) when we started:

Smithsonian Contributions to Anthropology (SI 1.33)
Smithsonian Contributions to Astrophysics (SI 1.12/2)
Smithsonian Contributions to Botany (SI 1.29)
Smithsonian Contributions to Paleobiology (SI 1.30)
Smithsonian Contributions to the Earth Sciences (SI 1.26)
Smithsonian Contributions to the Marine Sciences (SI 1.41)
Smithsonian Contributions to Zoology (SI 1.27)

We welcome ILL requests; even if OCLC doesn't show us holding a specific title. Feel free to contact me to see if it's still uncataloged. I've very happily cut apart the pages of several books that have never before been used, so our ILL staff could scan individual reports to send to other Indiana libraries and look forward to filling more requests. Summer plans include culling materials received between 1976-2002. Let me know if anyone has a wish list! (Kathryn Millis)

Indiana University-Bloomington Government Information News: Outreach/Marketing-During the 2006-2007 school year, IUB was fortunate to have three SLIS interns. Two students worked on our outreach/marketing efforts with numerous wonderful displays, a draft of a tri-fold handout for a "citizens guide", a markeing plan and photographs for our website. A big achievement was producing a video tour of our department (Government Information, Microforms, and Statistical Services (GIMSS), which is accessible through the library homepage. We also mounted this video on YouTube with the tags "IU", "Bloomington", and "Government Documents" to increase video traffic and depository awareness. Go to http://bl-libg-doghill.ads.iu.edu/gpd-web/GIMSS.mov to access this video. (Rhianna Williams and Dean Sullivan)

Indiana Documents Collection: Catie Kosinski, the third SLIS intern, worked on developing an "Indiana Collection" which involves identifying all Indiana documents in our collection and moving them and their IUCAT records to a new location. This allows us to better manage Indiana documents in the future so we are prepared for future digitization and preservation projects as well as user assistance. She also reviewed and updated many state and local documents web pages. (Lou Malcomb)

Microforms: During the last fiscal year, Indiana University Libraries continued receiving numerous government information related microfoilm sets INDIGO librarians would be interested in. Notable titles include Manhattan Project: Official History and Documents, Records of President Johnson's Commission on Law Enforcement, Part 1: Commission and Memoranda, and Richard M. Nixon National Security Files, 1969-1974. Many of the guides are available electronically via vendor stites such as UPA or Gale These collections circulate on interlibrary loan. (Julie Zamostny)

Historic Indiana Maps: We are working on updating the Historic Indiana Maps website and database with site refresh scheduled for July 1. Until then you the old site as well as the IUPUI site . [IUPUI received a grant from LSTA last year to digitize several maps and provide access to them.] This summer we hope to add access to many of the older topo maps, highway maps, etc. If there are specific maps you'd like digital access to (produced by federal or state agencies to avoid copyright problems) contact me so we can put them on our priority list. (Lou Malcomb)

FDLP Browse Topics: In November 2006, Lou Malcomb and Julie Zamostny began compiling and organizing resources to be listed on the brand new Indiana Browse Topics subject bibliography. The bibliography is currently being uploaded onto the new Browse Topics website. When completed, the guide will provide links to information about Indiana's government, business and labor, demographics, education, geography, health, history, natural resources, transportation, and veterans affairs. Other INDIGO libraries have contributed to the Browse Topics partnership so you might look at this Oklahoma State University library based resources in the future (Julie Zamostny)

Purdue University Libraries News: 2007 marks the centennial celebration of Purdue University Libraries being a federal depository library. A formal celebration marking this event will occur at Purdue during the May 4, 2007 INDIGO meeting and we are looking forward to your attendance. There will be exhibits of historic and current U.S. documents in the HSSE Library during this display. Purdue is also looking forward to hosting the Spring INDIGO meeting.

Numerous developments are occurring with Purdue's Documents Department collection. To accomodate materials being brought over to the HSSE Library from the Consumer and Family Sciences and Psychology Libraries which are being closed, a significant number of paper U.S. documents including the Congressional Serial Set and Congressional Record have been transferred to another location within Stewart Center. This resulted in a major shift of documents in HSSE which we are still in the process of getting organized. We are generally pleased with how our current records Marcive tapeload is working out although there are some bugs in the process. We continue making progress with our retrospective cataloging with significant areas of accomplishment including Y 4.L 11/4, Y 4.H 89, Y 4.H 88, Y 4.In 8/4, and Y 4.F 49. More materials are in the pipeline and we hope to finish congressional committee hearings and prints
from 1975-the early 1990s later this year. We also are making progress cataloging electronic only international
government organization resources and Australian, British, and Canadian government eresources.

Numerous interesting resources are provided by the Libraries E-Scholar database which I mentioned in the previous INDIGO
newsletter. These include forthcoming e-data sets from Purdue researchers, the text of many articles written by Purdue faculty and staff, and various resources from the Libraries Archives and Special Collections. In this latter area, I particularly recommend the webcasts of the annual newsreels of developments at Purdue and digitzed images and documents about Amelia Earhart. I have also finished work on my book Space Warfare and Defense for ABC-Clio and am waiting for the publication process to begin. March 2008 is the targeted publication date.

The Libraries have also been involved in planning for participation in the Indiana Government Document Light Archive project and thinking about our responsibilities in this initiative. (Bert Chapman)

Indiana History: Two recent articles of possible interest to readers appeared in the March 2007 issue of the Indiana Magazine of History published by the Indiana Historical Society. One article "We Cannot Make a Silk Purse Out of a Sow's Ear: Eugenics in the Hoosier Heartland" covers the influence of the eugenics movement in early 20th century Indiana making use of Indiana state documents as source material while another article "Mr. Halleck's New Deal: Congressman Charles Halleck and the Limits to Reform" describes how this long-time Republican Representative interacted with his constituents in responding to federal New Deal legislation. An additional article in this issue examines exhibits at the Abraham Lincoln Presidential Library and Museum in Springfield, IL. (Bert Chapman)

Speech Delivered at Purdue Depository Library Centennial Celebration-May 4, 2007-Thank you to everyone who has come today to celebrate Purdue University Libraries federal depository library centennial. Congress passed legislation in 1907 granting depository library status to land-grant universities as a result of the desire of a congressional commission to enhance federal printing efficiency. Rep. Charles Landis of Logansport and New York Senator Thomas Collier Platt, known to history as "Boss Platt," were two of the key sponsors responsible for making this legislation a reality and increasing the number of federal depository libraries to 615.

Theodore Roosevelt was President in 1907 and the Speaker of the House was Danville, Illinois' Joseph Cannon who was noted for his authoritarian management style and cantankerous personality. A key issue confronting Congress and the nation that year was the controversial racially charged trial of soldiers in Brownsville, TX over a 1906 shooting incident in that community which would receive congressional investigative scrutiny that would produce reports that would become one of the many historically significant documents in Purdue's government information resources collection.

Tremendous historical, political, social, and technological developments have followed during the subsequent century. These include two World Wars, the Great Depression, ten decennial population censuses, seventeen presidencies, the Civil Rights movement, space race, and assorted agricultural, energy, health care, and environmental matters requiring federal government investigation and documentation.

From an exclusively paper publication distribution environment in 1907, there has been tremendous diversity in the formats government information has been distributed in. These multiple formats include microforms, floppy disks, CD-ROMs, DVDs, maps, and the Internet including audio and video webcasts. Providing timely and effective access to these resources is an ongoing professional commitment of myself and my colleagues at other federal depository libraries in Indiana and nationally.

An equally important component of this professional commitment is providing the American public with free access to these resources and to our respective institutions primary users. Government information librarians firmly believe that Americans are entitled to have free access to historical, contemporary, and future government information resources produeced by our government and paid for with our tax dollars. We firmly believe that an informed populace is the best guarantor of a vibrant, accountable, and effective republican governmental system.

Consequently, depository librarians at 1,250 libraries nationwide seek to build and maintain collections reflecting the diversity of information on subjects ranging from accounting to zoology produced by the U.S. Government as the world's largest publisher. Government information users have needs such as planning their summer vacation, getting instructions on filling out tax forms, renewing drivers licenses, checking the status of legislation or regulations, determining the current Consumer Price Index for energy, finding out how to export Ipods to China, and learning more about controversial historical and contemporary issues such as the Brownsville soldiers trial, the Hiss-Chambers case, embryonic stem cell research, and ongoing wars in Afghanistan and Iraq. It is also possible to use government information and statistics to support your positions on public policy issues regardless of your partisan or ideological perspectives. By using the rich government information resources available in Purdue University Libraries and other federal depository libraries, individuals can gain heightened and more substantive understanding of historical and contemporary public policy issues than the often superficial perspective provided by traditional and online media outlets and, in some cases, by scholarly literature.

On behalf of my depository library colleagues in Indiana and nationally, I encourage you to visit federal depository libraries, read government documents, and visit government agency websites to learn more about our government and the strengths and weaknesses of its programs. The Internet's global reach also makes it possible for us to gain comparable levels of increased knowledge about the activities of many local, state, foreign, and international government organizations. Take advantage of these opportunities to expand your intellectual horizons and thank you for your attendance and interest. (Bert Chapman)

Indiana Light Archive Collection Website : The Indiana Light Archive website has information about this project including the Collection Stewardship Guidelines document which INDIGO members are encouraged to read. (Bert Chapman)

 

Volume 12, #2 Fall/Winter 2006

From the Chair: We have begun a new INDIGO membership year running from November 1-October 31. Those interested in government documents are encouraged to join INDIGO and the membership fee is only $10. Contact new INDIGO Secretary/Treasurer Jesse Lewis (317) 232-3670 or jlewis@statelib.lib.in.us for more information. Contact Cheryl Truesdell at truesdel@ipfw.edu to be added to the INDIGO-L listserv. INDIGO membership is not required to join the listserv, so encourage general reference staff or any interested in government documents to join. INDIGO membership is not required to attend the program portion of the spring and fall meetings, attendees need only pay the $5 meeting fee. We have had some excellent speakers in previous years, most recently Andy Zircle, Indiana Homeland Security Dept., and Morton Marcus, columnist, who would be of interest to many without direct responsibilities in government documents.

The new INDIGO Executive Board is: Kirsten Leonard, Chair 2006-2007
David Oldenkamp, Assist Chair/Chair Elect 2006-07, Chair 2007-08
Jennifer Bryan Morgan, Immediate Past Chair 2006-2007
Jesse Lewis, Secretary/Treasurer 2006-2008
Wendell Johnting, FedREC 2006-2008
Tim Sutherland, StateREC 2006-2008
The following appointments were made by the incoming Chair:
Bert Chapman, Chair Communications 2006-2008
Andrea Morrison, Chair Programs (until replacement is found)

We have several initiatives to address this year. The first continues the process of clarifying and redefining INDIGO in light of technology changes. New FedREC and StateREC chairs are charged with updating these committees descriptions in light of technology changes and current INDIGO practices. Current bylaws describe these positions as:

a. Federal Depository Representatives Committee (FedREC). This committee is composed of an elected chair who is an INDIGO member and serves for two years, with a limit of two consecutive terms. This committee is charged with determing a means to select a representative who is a Government Information Librarian to represent each of the federal depository libraries within the state. This Committee shall poll these representativesm as needed, on issues directly affecting the Federal Depository Libraries. The Committee will then formulate and articulate a position and communicate this to appropriate parties as representing the position of the Indiana Federal Depository Libraries. These positions shall also be forwarded to the INDIGO Executive Committee for further action as appropriate.

b. State Depository Representatives Committee (StateREC). This committee is composed of an elected Chair who is an INDIGO member and serves for two years, with a limit of two consecutive terms. This committee is charged with determining a means to select a representative who is a Government Information Librarian to represent each of the State Depository Libraries within the state. This Committee shall poll these representatives as needed, on issues directly affecting the State Depository Libraries. The Committee will then formulate and articulate a position and communicate this to appropriate parties as representing the position of the Indiana State Depository Libraries. These positions shall also be forwarded to the INDIGO Executive Committee for further action as appropriate.

We are looking for someone to take over as Program Committee Chair from Andrea Morrison, who has done an outstanding job. Kate Cruikshank has voluntered to assist the Chair. The Program Committee Chair, with committee assistance, proposed the professional development portion pf the Spring and Fall INDIGO meeting. This is an excellent opportunity to network with government speakers and other government documents librarians and support staff. We are also looking for at least one additional committee member. Please contact Kirsten Leonard kaleonar@iuk.edu (765-455-9346) if you are interested.

We are also looking to develop a Government Documents Support Staff Directory to provide contacts for those who may not be able or interested in attending the INDIGO meetings. Look for an INDIGO-L posting for more information. We will also looking into providing an INDIGO scholarship to provide assistance to those who would be interested an INDIGO meeting but are not provided with any financial support from their library.

Other new and ongoing initiatives include digitizing INDIGO archives, new membership through Wendell Johnting in the Indiana Coalition for Open Government (ICOG), ongoing efforts by Bob Hinton to host the Spring FDLP Conference in Indianapolis, and a response from INDIGO concerning the closing of EPA libraries (Andrea Morrison, Kirsten Leonard, and Mary Beth Minick). Several INDIGO members are part of the Indiana Light Archives Group which is working to achieve a cooperative complete circulating archive of all U.S. federal depository documents, the first archive project on a state-wide scale in the nation (Cheryl Truesdell, Bert Chapman, Anika Williams, and Kirsten Leonard).

This is a very interesting time to be working in government documents. I look forward to working with all of you in the upcoming year. (Kirsten Leonard-INDIGO Chair 2006-2007)

Purdue University Libraries News-Purdue Libraries, along with Indiana University, the University of Notre Dame, and the Indiana State Library, are working with GPO on a plan to develop a distributed light archive of tangible format U.S. Government documents. Marianne Ryan, the former Documents Librarian at the University of Maryland, is now Associate Dean for Learning at Purdue University Libraries. Purdue has hired Chris Miller as its new GIS specialist. He had previously been Documents Librarian and GIS specialist at Texas A&M University International in Laredo. The Libraries new E-Scholar service provides access to Purdue University and Libraries datasets, digital documents, and archival resources. We have received approval to do a current records Marcive tapeload and we will begin receiving records in Nov. 2006. Retrospective cataloging has made significant progress with congressional Veterans Affairs and Small Business Committees (Y 4.V 64/3, Y 4.V 64/4, Y 4.Sm 1, and Y 4.Sm 1/2) along with some Education Dept. publications ED 1.2. We continue working on other congressional committee hearings and cataloging of selected electronic Australian, British, and Canadian government information resources continues. Sandy Barrett is the new departmental staff member. (Bert Chapman)

Indiana History-The Indiana Historical Society has published a new compilation of essays on Indiana Governors. The Governors of Indiana, edited by Linda C. Gugin and James E. St. Clair, provides information on this office's historical origins and evolution and chapters on territorial and state governors ranging from William Henry Harrison to Mitch Daniels. These chapters provide biographical information on governors and analysis of key developments of their tenure. Chapters conclude with bibliographical references and information on the location of their papers. The book's ISBN is 0-87195-196-7 (Bert Chapman)

Interesting Books by Syracuse University Geography Professor-Mark Monmonier, a Syracuse University Geography professor, has written a number of books that make extensive use of government documents and cover government policies. A work of his I just finished reading is Spying With Maps: Surveillance Technologies and the Future of Privacy (University of Chicago Press, 2002). This work covers surveillance technology such as Global Positioning Satellites (GPS) and how it can be used in areas as diverse as agriculture, environmental monitoring, meteorology, criminal justice including tracking sex predators, traffic management, tracking terrorist activities, and using postal and census data for marketing purposes. Other books Monmonier has written include Rhumb Lines and Map Wars: A Social History of the Mercator Projection (University of Chicago Press, 2004), Bushmanders and Bullwinkles: How Politicians Manipulate Electronic Maps and Census Data to Win Elections (University of Chicago Press, 2001), Cartographies of Danger: Mapping Hazards in America (University of Chicago Press, 1997), and others. His website is www.markmonmonier.com/ (Bert Chapman)

Indiana University Library News-125 Years Serving as a Federal Depository
Indiana University will celebrate its 125th birthday as a depository on December 30, 2006. The letter from then Senator Benjamin Harrison announcing our depository status will be posted with the press release. We are planning a small celebration with cake for early January. Happy Birthday to US!

Staff Update: Microforms and Public Service Coordinator: Justin Miller jupmille@indiana.edu started in GIMSS in November and will coordinate payroll, workstations, and hourly staff. He is a Purdue graduate and will be enrolling in the MIS program next year.

Public Services Supervisor: Julie Zamostny jzamostn@indiana.edu has several years of federal information experience and, in addition to providing service with microforms and our collections, is helping with federal documents and the floppy disk project.
She is currently enrolled in SLIS and expects to finish in 2007.

David Oldenkamp, IUB's new International Studies Librarian, is collection manager for International Government Organizations including the UN. Bob Goehlert serves as West European Studies collection manager including our European Union depository. Andrea Singer remains Foreign Documents Librarian and Librarian for India Studies. Contact information for all is available here

Changes Just Keep Coming-Because of budget constraints, you may hear rumors the Geography & Map Library is being closed. This is a preliminary announcement and full discussions about that campus library have not taken place but will in the next year. This doesn't mean any service or collection reduction, just that location and staffing may change. G-Map is not the only campus library to be discussed.

This library's map collection is a historical collection where all U.S. topo maps and revisions are retained, along with collections from other countries. All maps circulate on Interlibrary Loan except for our collection of historic Indiana maps. Many of these are coming online through the Geography and Map Historic Maps of Indiana Website. More will be available when an LSTA grant with IUPUI is completed. More than 300 historic Indiana maps have been scanned and will be on their website within the year at this website

ALF Update-The Auxiliarly Library FAcility, housing more than 275,000 documents, is fully encumbered. Wells Library Research Collection overcrowding requires that remaining space be used for these materials. ALF 2 and 3 planning has begun. Almost all ALF housed documents may be requested on ILL with only a small portion listed as "restricted-must be used at the IUB Lilly Library." If your users come to Bloomington to use materials, they should request items to be delivered in advance by using IUCAT.

Lexis-Nexis Products-Just wanted everyone to know that we acquired the Congressional Research Digital Collection from Lexis-Nexis. If you need a CRS report, issue brief, or major study, it is probably there. Under the license we are permitted to send thesse on ILL but in PRINT only. (Lou Malcomb)

Indiana Register-The Indiana Register is the official publication of the state of Indiana and is the means for state agencies to publish the full text of proposed rules and final rules as mandated under various Indiana Codes, including IC 4-22-2-40, IC 4-22-2-41, IC 4-22-7-5, and IC 4-22-7-7. The final rules, which are policy statements with the force of law, are codified into the Indiana Administrative Code. The Indiana Register also publishes gubernatorial executive orders, State Attorney General opinions, and various notices.

The IR has only been in existence since 1978 and has always been published monthly and distributed to depository libraries in paper form until about five years ago, when a CD-ROM version of the IR replaced the paper version.

A recent law change now mandates that the IR be electronic only and how an Internet database is the official version. Several questions about an Internet only IR have concerned Indiana librarians.

1. Permanent Access. Will the electronic only IR database retain all documents and be posted indefinitely?

2. Security and authenticity. How secure is the database and is there a method in place to authenticate documents that are posted to it?

3. Citation of the IR. The original method of citation was to be the URL of the document instead of the volume and page as was used in the paper version. Would the URL's remain persistent or would they be subject to change? How practical was a lengthy and cumbersome URL in legal documents?

The official IR database replaced the paper version in July 2006 and some of these concerns have been addressed. With regard to permanent access, IC 4-22-8-2c states "The publisher may meet the requirement to publish the Indiana Register electronically by permanently (emphasis mine) publishing a copy of the Indiana Register on the Internet." It is hoped that the "permanently" refers to always keeping each document archived in perpetuity rather than having a permanent database in which content is removed. According to the IR Database User's Guide, it contains documents from volume 20, 2001 and will continue to archive each year's documents[1].

IR document citation has gotten somewhat easier as URL's have been dropped in favor of Document Identification Numbers, or DIN's. These numbers are still lengthy (ex: 20060726-IR-317050065FRA) but at least they point to a specific document and not a web page address that might change as web pages are shifted or moved in files.

Concerns still remain about other questions, though. While the Legislative Services Agency assures users that the site is secure, the possibility of someone hacking into the database and altering content is real. And there seems to be no method by which documents printed from the site can be authenticated.

Current law, IC 4-22-8-2a, states that the IR is to be a serial publication. The database clearly does not meet that requirement and the courts might be called upon to decide if this will make rules published in IR unenforcable[2]. (Becky Byrum)

[1]User's Guide to the IR Database, <www.in.gov/legislative/iac/faqs.pdf>
[2]Marcia J. Oddi, "General Assembly's Role in Making Indiana Rules and Statues Available to the Public," Res Gestae, July/August 2006, 19-26.

Constitution Day at Indiana State University-As a way of promoting Constitution Day this past Sept 17, I did something a bit different. Earlier I found two "Disappearing Civil Liberties Mugs" in a catalog produced by Acorn Company and ordered them ($21 plus shipping). The Bill of Rights is printed on the outside of each mug and parts of them disappear when hot liquids are poured into the mug. Instead of having a drawing for these mugs, at the beginning of September I put two gift baskets of drinkable/edible goodies containing copies of the Constitution. I displayed them behind our Government Documents Service Desk and at the library's Fall Extravaganza along with ballots and pencils. I also sent word to the two individuals in charge of ISU's American Democracy Project (who mentioned it a "Pizza and Politics" event to hungry students in attendance); one of them is a Political Science professor who mentioned it to her students. Copies of the notice below were set up in several locations within our library, all with a photo of the mug beside it.

In honor of Constitution Day, September 17 (which is on a Sunday this year) a drawing for two gift-baskets will be held at the Government Documents Unit at 2:30 p.m. on September 18. Each gift basket contains a "Disappearing Civil Liberties" mug, 12 oz. of Starbucks coffee, shortbread, and other goodies. To participate, just write your name (you don't have to be a student), phone number, and email address on the ballot provided, and place in the entry box-it's on our service desk, hours being 8 a.m.-5 p.m., Mon-Fri. Good Luck!

We got over 350 entries by afternoon on the 18th (and with wider campus publicity would have had more), and the two winners were happy to stop by and pick up their prizes. (Kathleen Gaul)

 

Volume 12, #1 Spring/Summer 2006

From the Chair: (Jennifer Bryan)

INDIGO Members Elected or Appointed to Various Offices: Jennifer Bryan is the AALL Government Documents Special Interest Section Vice Chair/Chair-Elect, Sally Holterhoff is the AALL Vice President/President-elect and becomes President in July, Miriam Murphy is the Vice President/President Elect of the Ohio Regional Association of Law Libraries, and Andrea Morrison is an ALA Council Counselor at Large.

Purdue University Libraries News: We have made continual progress in retrospectively cataloging U.S. documents this past year dating from the mid-1970s to early 1990s. A large number of Justice Department, federal court system, and State Department publications from this time period have been cataloged. We have also made significant accomplishments cataloging congressional committee hearings and prints from this era including Senate Energy and Natural Resources Committee (Y 4.En 2) and House Energy & Commerce Committee (Y 4.En 2/3-1981-1994), House Ways & Means Committee (Y 4.W 36), and Senate Environment and Public Works Committee (Y 4.P 96/10). We're just beginning retrospective cataloging from House and Senate Veterans Affairs Committee publications (Y 4.V 64/3 & Y 4.V 64/4), and Joint Committee on Taxation (Y 4.T 19/4). We have also made significant progress cataloging electronic foreign and international government organization resources in early 2006. The three countries being emphasized are Australia, Canada, and Great Britain. All of these countries have a number of excellent government epubs with Worldcat records. Speaking of Worldcat, I encourage you to do a Worldcat corporate author search by a government agency some time and limit the search to Internet resources. You will be surprised by how many U.S. Government eresources there are in Worldcat that do not have SuDoc numbers or GPO PURLs in their records. (Bert Chapman)

Department of Homeland Security Inspector General:The 1978 Inspector General Act enacted by Congress
created independent offices of inspectors general within most federal departments. These offices are headed
by a presidentially appointed Inspector General who is subject to Senate confirmation. Inspectors Generals are
responsible for reviewing the management performance of agencies within their departments and can issue criminal
penalties if fraud is committed in the administration of agency programs by agency employees or private sector
contractors. The Homeland Security Dept's Office of Inspector General was established when this department
was created by the Homeland Security Act of 2002. Numerous reports are accessible through this office's
website on programs by agencies such as FEMA, the Coast Guard, Transportation Security Administration, and
other agencies under Department of Homeland Security auspices. Examples of these repots include Semiannual
Reports to Congress describing office investigative activities (Oct. 2002-present) and annual office performance reports. The highlight of this site are the audit and inspection reports covering topics such as border security, emergency management, immigration, and terrorism. Examples of some of these reports include Transportation Security Administration's Checked Baggage Screener Training and Certification: A Letter Report (2003), Effectiveness of Customs and Border Protection Procedures to Detect Uranium in Two Smuggling Incidents (2004), USCIS Faces Challenges in Modernizing Information Technology (2005), The State of Indiana's Management of State Homeland Security Awarded During During Fiscal Years 2002 and 2003 (2005), Challenges in FEMA's Flood Map Modernization Program (2005), A Review of Remote Surveillance TEchnology Along U.S. Land Borders (2005), and Follow Up Review of the Port Security Grant Program (2006). (Bert Chapman).

Indiana Local Government GIS Sites: GIS is being used for a variety of purposes by numerous governmental jurisdictions within the U.S. These can include vegetation and soil mapping and mapping floodplains. A number of Indiana county governments are using GIS for multiple purposes. Two representative sites are Monroe County and Tippecanoe County You can search for property tax information on these sites including assessed property values,
current and recent property tax payments, and aerial or up close photos of individual properties. Whatever you think of the privacy implications of this, it is now possible to answer reference questions about area housing or economic conditions using county government GIS websites. (Bert Chapman)

Indiana History: A forthcoming book from the Indiana Historical Society Press may be of interest to INDIGO members to add to their libraries Indiana collections. The Governors of Indiana: A Biographical Dictionary is slated for publication in August 2006 and features essays on each of Indiana's governors. The book's ISBN is 0-87195-196-7 and its hardcover price is $34.95. (Bert Chapman)

Upcoming Conferences: American Library Association-New Orleans, June 22-28

Volume 11, #2 Spring/Summer 2005

From the Chair:

Andrea Morrison's International Government Organization resource presentation from the May 20, 2005 INDIGO meeting is accessible here

Cheryl Truesdell's GPO printing history presentation from the May 20, 2005 INDIGO meeting is accessible here

The INDIGO brochure is available here (Tim Sutherland)

Purdue University Libraries News: (Bert Chapman)-We continue making steady progress in retrospectively cataloging U.S. Documents from the mid-1970s to approximately 1994. We are nearly finished cataloging House Government Operations (Y 4.G 74/7)
hearings and prints, have made substantive progress with House and Senate Judiciary Committee publications (Y 4.J 89/1 & Y 4.J 89/2) from this period along with Justice Dept. and some CIA publications. We have sent a number of Senate Energy & Natural Resources Committee (Y 4.En 2) publications for cataloging and continue making progress cataloging electronic only U.S. Documents. We also should have catalog records for the online versions for the Australian, British, and Canadian Hansards (Parliamentary Debates) in the Purdue Libraries catalog soon. An exhibit of CIA Documents is featured in the Government Documents display case in HSSE Library.

Defense Science Board (Bert Chapman)-The Defense Science Board (DSB) was created in 1956 in response to Hoover Commission (chaired by former President Herbert Hoover) recommendations to improve the efficiency of the Defense Department (DOD) and other federal agencies. DSB reports to the Secretary of Defense through the Undersecretary of Defense for Acquisition, Technology, and Logistics. DSBs membership includes approximately 35 members and 6 Senior Fellow members who are past board chairs or long-serving members. Individuals are appointed to the DSB based on their prominence in science and technology and its applications to military operations and research. Numerous consultants also assist DSB on a temporary basis.
DSB advises DOD and the Joint Chiefs of Staff on scientific and technological issues of particular relevance to national security policymaking.

Its website provides additional information about the Board and a wide variety of information resources
including quarterly issues of its newsletters from June 1998-present and the full-text of its often pathbreaking
reports from 1993-present. A growing number of these reports has been cataloged by GPO in the Catalog
of Government Publications with representative titles including DOD Supercomputing Needs (2000), Improving
Fuel Efficiency of Weapon Platforms (2001), Managed Information Dissemination (2001), Future of the
Aircraft Carrier (2002), DOD Roles and Missions in Homeland Security (2003), Future Strategic Strike
Forces (2004), Preventing and Defending Against Clandestine Nuclear Attack (2004), and High Performance
Microchip Supply (2005). DSBs website also includes information about ongoing board projects. DSB reports
are worthwhile resources for those interested in learning about cutting edge scientific and technological
research issues affecting DOD in formulating and implementing national security policy.

Canadian National Parks-(Bert Chapman)-Besides Mammoth Cave National Park in Kentucky, what is the
closet national park to Indiana? It's Point Pelee National Park in Leamington, Ontario, Canada, just southeast
of Windsor, Ontario and Detroit! We're all familiar with the historical studies, maps, and environmental
management works produced by the U.S. National Park Service. It's also likely many of us have visited
properties administered by the National Park Service such as national parks, monuments, and historic sites.
Canada's national parks are also worth visiting and learning more about. Parks Canada is the Canadian government agency responsible for administering and managing Canadian national parks and historic sites. Their website
provides access to a wide variety of information resources such as press releases, visitors information, policy
and management documents for individual parks and historic sites, national parks policy documents, and links
to the websites of individual national parks, national historic sites, and marine conservation areas.

Canada's national parks and historic sites are located in all ten provinces and three territories. They range
from the bird sanctuary of Ontario's Point Pelee National Park, to the Rocky Mountain grandeur of Alberta's
Jasper National Park to Arctic themed parks such as Quttinirpaaq (Ellesmere Island) National Park in Nunavut
Territory. National historic sites administered by Parks Canada include Alexander Graham Bell National
Historic Site in Nova Scotia, Quebec's Fur Trade at Lachine, Manitoba's Riel House, and British Columbia's
Gulf of Georgia Cannery. I've been fortunate enough to visit some of these Canadian national parks and
historic sites and encourage you to do so. Parks Canada information resources can also enhance our users
understanding of these national parks and knowledge of issues such as park management, natural resources
conservation, ecology, historical preservation, and various aspects of environmental science.

Upcoming Conferences: American Library Association-Chicago-June 24-29

Volume 11, #1 Fall/Winter 2004-05

From the Chair: Greetings From Scenic Greencastle-(Kathryn Millis)-As if things weren't already tumultuous enough, this week we reasd that Google's going to scan entire libraries, including some big depositories, and supposedly let everybody read the non-copyrighted materials without charge. Personally, I'm skeptical. There's something weird if LexisNexis & Readex want to charge tens of thousands of dollars for just the Serial Set and Google plans to give it and hundreds and thousands of other non-copyrighted books (many of which will be government documents) free. LexisNexis & Readex are probably even more shocked than we are.

Once the material is scanned, Google may contractually have to let those libraries have copies, but they certainly won't have to let anybody else use it for free. They're going to try to make money off this somehow, sometime. So I suspect most of us won't see this as in any way suggesting we shouldn't continue to work on an official GPO electronic archive, and electronic archives owned by other non-profit groups.

In more immediate matters, next spring's FDLP conference has been scheduled for April 17-20th in Albuquerque, New Mexico. If we're going to have the spring INDIGO meeting on a Friday after that, I assume we'll want to plan on April 29th or May 6th, to avoid conflicts with most folks' commencements. Anybody have a preference or want to volunteer their site?

Re Albuquerque, I took a quick look at airline routes and fare, and when our students come back in January I'll have one of them research fares more and see if they can find better, then send out info on the INDIGO listserv. They'll enjoy the task, as it will be a change of pace from cataloging government documents, shelving government documents, weeding government documents, and dusting and shifting government documents. That way we don't all have to do effectively the same work of researching flights & fares.

No airline flies directly from Indy to Albuquerque. I found that on Saturday the 16th Southwest has flights from Indy to Albuquerque via Phoenix for about $140 (including fees). The downside of that is that the plane leaves Indy at 6 a.m. Travel via Las Vegas leaves at 6:30, but costs $40 more. I'm not sure that at that time of day I think a half hour is worth $40. (I assume flying back will cost about the same; this is one way, not round trip). Flying Southwest trips that start later in the day involve even more stops in even more airports, with even longer layovers. The student will gather other info so each of us who's going can consider the balance of fares & travel times without having to spend as much time searching.

I would be glad to have my student assistants work on some ohter tasks that benefit all INDIGO members. If you have old records of meetings, newsletters, a copy of the INDIGO Policies and Procedures Manual, lists of past members & officers, I would be glad to have out students digitize them & convert them to html so we can make them easier to refer to by posting them on our web site. Feel free to suggest something else.

In other news, I've contacted the Indianapolis Convention & Visitor's Association and asked them to send information on how we go about planning a possible spring 2006 or 2007 Depository Council & FDLP Meeting.

ALA is in Chicago in June. If you need a professional growth opportunity, poster session proposals are due on January 31, 2005. I promoted government documents in a poster I did last year, Cheap Reference Librarians. Anybody want to work together on a poster about or including using government documents? It's a great outreach opportunity to non-depository librarians.

Last for now, I note that INDIGO membership has been pretty stable for the years I've been involved, with several depositories barely participating (if at all). I'm going to try to get some of these folks more involved. Please let me know if you've got any suggestions, arm twisting skills, personal contacts, or blackmail quality dirt on them.

Indiana University-Bloomington News-(Lou Malcomb)-Andrea Singer will be attending the thirtieth annual Koklata Book Fair from January 26-February 6, 2005 in West Bengal, India. Benefits of traveling to book fairs include: seeing firsthand the publishing spectrum, talking with publishers, becoming aware of unusual publications of those difficult to obtain using regular channels, and networking that contributers to collection development in Indiana University libraries.

Indiana Digital Library Summit-(Lou Malcomb)-The Indiana Digital Library Summit continues to meet about every other month. The group has reviewed various documents but most important for INDIGO members to know about is the grant application process. Members hould feel free to review Summit work and its steering committee here. I completed the online Digital Survey for INDIGO, trying to note what members had indicated were important documents for future inclusion in the Indiana Digital Library. I would be very interested in hearing from INDIGO members about any proposals they plan to make for the LSTA grants, especially so I might support these should they arise at future IDL summit meetings. Feel free to contact me if there are any questions malcomb@indiana.edu

Indiana University Libraries News-(Lou Malcomb)-Chris Phillips, our microforms coordinator, transferred to the Life Sciences Library to be their Campus Library Coordinator. GIMSS has just hired Alexis Andronikos. Alexis has worked most recently with the Kelly School of Business, but previously held positions within the National Weather Service and the Fish and Wildlife Service. Feel free to email her with microfirm questions: aandroni@indiana.edu

New resources at IUB include HeritageQuest, which provides electronic access to manuscript census records and other local and family history sources, and the Digital Sanborn Maps, for all 50 states (at IUB; Indiana maps are avaliable at all campuses.) These two resources were used in a history survey course to introduce students to census data, requiring them to find information about Babe Ruth, Al Capone, and other notable individuals as well as their own great or great great grandparents, then put the information into perspective with the growth of American Cities. We have also purchased the electronic edition of the U.S. Congressional Serial Set from Lexis-Nexis with coverage ultimately encompassing 1789-1969, but currently covering only through the late 1800s. Last, but not least, we have also subscribed to receive World Bank publications through the World Bank E-Library, with an Interlibrary loan clause in the license so we can still provide these documents to ILL customers. All Indiana residents may use these products ONSITE, i.e. our license agreements include walk-ins and although coming to Bloomington isn't always preferred, it is a way for citizens to gain access to these electronic resources.

Our most exciting news is that IUB has joined a group of Libraries in a grant proposal for a LOCKSS-DOCS project involving government documents. While news about whether the group would get the grant or not will come until February, we are excited about the possibility of working with a born-digital archive project.

Purdue University Libraries News:(Bert-Chapman) New Dean of Libraries Jim Mullins is working on proposals to transition Purdue's decentralized library system of 15 libraries into four interdisciplinary community libraries focusing on liberal arts, business/economics, health/life sciences, and physical science/engineering. More information will be provided as these plans develop and evolve. The Documents Department continues to make gradual progress in its retrospective cataloging initiatives from the mid-1970s to early 1990s. Significant progress has been made cataloging House and Senate Governmental Affairs/Reform Committee hearings and prints, House and Senate Judiciary Commitee hearings and prints, and some Justice Department publications.

A November 2004 analysis of Purdue's cataloged electronic resources revealed that just over 26% of them were government documents and this percentage is likely to increase in the years to come. Exhibits have been prepared for government documents on the federal judiciary, criminal justice, and education. Purdue Libraries have begun receiving Rand Corporation publications on standing order and also receive publications from the European Union's Institute for Security Studies. Bert Chapman's article "Initial Visions of Paradise: Antebellum U.S. Government Documents on the South Pacific" will be published in an upcoming issue of the Journal of Government Information. The article is available "in press" for those libraries subscribing to Elsevier ejournals and focuses primarily on works produced bythe U.S. Exploring Expedition which lasted from 1838-1842.

Valparaiso University Law Library-(Sally Holterhoff) Sally Holterhoff has been elected Vice-President/President-Elect of the American Association of Law Libraries. Her term of office begins in July 2005 and she'll beome AALL President in July 2006. AALL has over 5,000 members and information about the association and its activities is available at www.aallnet.org/

National War College Student Papers-(Bert Chapman) In an earlier newsletter issue, I profiled student research papers produced at Air University. I now want to focus on these resources as produced at National Defense University's (NDU) National War College (NWC). Accessible here at the Digital Publications section of the NDU Library's website, are a wide variety of papers on numerous military and international security topics produced by U.S. military and civilian policymakers as well as foreign students at the National War College. Examples of recent papers include "Quiet Transformation: The Role of the Office of Net Assessment" (2003), "Indo-US Strategic Relations: From Estrangement to Engagement (2003), "George C. Marshall: The Forgotten Master Strategist (2003-2004?), "United States National Security Strategy: A Hamiltonian Solution for the Iranian Conundrum" (2004), and "So Far From God: The Need for Constructive Reengagement With Columbia" (2004). This NDU Library website provides access to NWC student papers from 1984-present.

Industrial College of the Armed Forces (ICAF) Industry Studies-(Bert Chapman)-The Industrial College of the Armed Forces (ICAF) is also part of NDU. ICAF's institutional purpose is preparing selected military officers and civilians for senior leadership and staff positions by conducting post-graduate research on national security strategy and resource component aspects of national power with emphasis on how acquisition and joint logistics are incorporated into national security strategy. As part of their coursework, ICAF students prepare annual studies of industries whose production covers national security components. These studies are accessible here from 2000-2003 with sample studies from 2003 covering advanced manufacturing, agribusiness, electronics, health care, munitions, strategic supply, transportation, and other topics. ICAF student papers from 1993-1999 are available here in the DIgital Publications secion of the NDU Library website. Examples of these papers include "Foreign Outsourcing of the U.S. Electronics Industry: (1993), "Building a Competitive Strategy for the United States Telecommunications and Information Systems Industry" (1995), "Sustaining the Intelligence Industrial Base: Issues and Alternatives" (1995), and "Air Transportation: Elements of a Chaning Environment and What It Means to the Civil Reserve Air Fleet" (1997).

Volume 10, #2 Spring/Summer 2004

June 11 Meeting Postponed-(Bob Hinton-IUPUI)The June 11 meeting featuring Superintendent of Documents Judy Russell has been postponed due to the the federal government being closed for President Reagan's funeral. An alternative date is being arranged. Note: This meeting was later rescheduled for and took place on July 23.

From the Chair: (Jackie Johnson-Indiana University Southeast): The rapidly changing world of government documents is of great interest to the library community. Nowhere was that more apparent than at the April Federal Depository Library Council meeting in St. Louis. This meeting drew far more attendees than usual. Even library directors showed up in record numbers! It reflected that we are living in a time of change (once again). We cannot expect that government information issuance will remain static while digital information and communications transform our world.

Public Printer Bruce James and Superintendent of Documents Judith Russell presented, explained, and defended plans to maintain a "Collection of Last Resort" (See May 15 Adnotes) for government information that was backed up by copious amounts of fact-finding reports. While it left many shaking their heads (disbelief, dismay, disgust?), I believe that most received the plan with favorable anticipation.

Here in Indiana, we are trying to jump-start the process for our state by securing space at IU Bloomington's Auxiliary Library Facility (ALF). Much like the federal plan, we are still in the discussion and planning process. Discussion of this plan will be on the agenda for our Spring Meeting at IUPUI on Friday, June 11. Please plan to attend to be a part of this and also hear Judith Russell speak about the aforementioned federal plan. We are both excited and honored to be able to have Judith attend our meeting. Be sure to thank INDIGO Program Committee Co-Chairs Kathryn Millis (also Chair-Elect), and Bob Hinton for their hard work and planning.

GODORT Chair Report 2003-2004-(Andrea Morrison-Indiana University-Bloomington) This summarizes activities and concerns of the American Library Association's Government Documents Roundtable (GODORT) for the past year. GODORT web pages are continually updated with information useful to library practitioners at http://sunsite.berkeley.edu/GODORT/. Current national news related to GODORT is continually updated with links. DTTP: Documents to the People, GODORT's publication, is providing highly relevant articles to practitioners with a brand new look. Current summer 2004 issue article include "How Would You Assist Patrons With a FOIA Request?," "Web-Based Government Information--Four Projects"; and "Information Literacy For Government Documents-Part 1". Many of the columns are available in digital form from http://sunsite.berkeley.edu/GODORT/columns/, including from the Chair and Washington report columns back to 1996. I highly recommend you subscribe if you don't have a subscription. DTTP is not available electronically and the articles are so useful you will be glad you did! Submissions are encouraged for aspiring writers. GODORT's Notable Documents panel prepares an annual article with notable documents abstracts in Library Journal. You are encouraged to make notable federal, state, or international documents, on the web form at www.library.ucsb.edu/forms/godort-form.html

Changes in the Federal Depository Library Program and organizational changes at the U.S. Government Printing Office are major GODORT concerns. This past year Public Printer Bruce James declared a fact finding year to collect evidence to support effective change at GPO and for the FDLP. GODORT provided feedback to James and Superintendent of Documents Judy Russell. We organized a Working Group under our Federal Documents Task Force and a call went out on govdoc-l for volunteers to help draft letters of our concerns about change. Final letters to James and Russell were approved by the GODORT Steering Committee and mailed in Spring 2004. Copies of the letters and accompanying materials are available on the GODORT website under Communications from the Chair. To quote from the letter, a major concern shared by GODORT and ALA is that "Broad, no-fee access to government information is fundamental to our democratic form of government, and we believe it must be maintained, supported, and championed by the Public Printer of the United States." Access, preservation, and education were all major points covered by the letter, as well as the authenticity and usability of electronic government information. GODORT also encouraged GPO to take a leadership role in many areas including establishing metadata standards and partnerships with other institutions. GODORT will continue providing feedback to GPO as they develop their organizational plans.

ALA's Key Principles on Government Information updated and approved by ALA Council January 14, 2004 was sent with the letter to the Public Printer. GODORT was one of the major authors of the revisions. This document would be appropriate to link to your depository web pages or incorprate in your unit's mission statement and objectives.There are twelve principles and the first two are:

1. Access to government information is a public right that must not be restricted by administrative barriers, geography, ability to pay, or format.

2. The government has the responsibility to collect, maintain, and disseminate information to the public.

The letter was sent to the Superintendent of Documents and emphasized some GODORT concerns pertainign to specific FDLP operational issues with five significant recommendations:

1. Support integration of government information into commonly used bibliographic databases, indexes, and search engines.
2. Enhance classification to better integratee government publications into library collections.
3. More fully incorporate emerging technologies to expand the breadth and depth of delivery of GPO training materials.
4. Utilize emerging technologies to support depository librarians in sharing expertise, information, and service responsibility to the public.
5. Enhance existing depository tools to further support the work of Federal Depository Libraries.

GODORT's Legislation Committee continues monitoring and summarizing relevant federal legislation to GODORT members. Committee web pages provide excellent and ongoing information on subjects such as USA Patriot Act amendments, ERIC, Homeland Security, patents, Freedom of Information Act, and proposed regulatory changes at http://sunsite.berkeley.edu/GODORT/legislation/. This web page also links to advocacy resources, GODORT resolutions, and related links.

The GODORT Education Committee has improved a web resource for government information providers by updating the Government Information Clearinghouse & Handout Exchange at http://sunsite.berkeley.edu/GODORT/education/clearinghouse/ This project's goal is gathering into one place many tools available to government information librarians to assist in successfully managing electronic government information and in building advocacy skills to promote access to this information. It incudes current information from the GODORT Handout Exchange previously hosted by the University of Michigan and provides information by topical pages, tutorials for using government information, and tutorials for training government documents staff.

The CD-ROM Documentation Project is an online searchable database to existing technical documentation and management information for CDs, DVDs, and diskettes, which is a cooperative undertaking merging hte work of GODORT's Government Information Technology Committee (GITCO) and the Committee on Institutional Cooperation (CIC or Big Ten schools.) It is hosted at the University of Iowa and kept up-to-date. It may migrate to new forms as GODORT works with GPO, but the project will remain.

There are many other issues GODORT provides information about including permanent public access to disappearing documents, archiving, and cataloging. GODORT-sponsored preconferences are extremely practical and useful with the current one for 2004 being Make the Most of What You've Got: Improving Access to Government Information in Your Online Catalog at www2.lib.udel.edu/godort/preconf2004.htm being an example. The Cataloging Committee also sponsors an updated electronic resource entitled Toolbox for Processing and Cataloging Government Documents 9federal and international) at www2.lib.udel.edu/godort/cataloging/toolbox.htm. New librarians may be intreested in the GODORT-sponsored mentoring program.

I hope I've encouraged you to use some GODORT information and resources in your library. They are created by dedicated professionals and of excellent quality. It has been a pleasure to serve as GODORT Chair this past year. I realize that we have made an impace and difference in access to government information. Contact me by email if you have any further questions.

Purdue Libraries News (Bert Chapman-Purdue University) Purdue's new Dean of Libraries will be Jim Mullins. He begins his administration July 1, 2004 and his previous service includes being Associate Dean at Massachusetts Institute of Technology (MIT) Libraries, the director of the Villanova University Library, and many years of service in the Indiana University Library system including the Director at IU-South Bend. Bert Chapman is putting the finishing touches on the book Researching National Security and Intelligence Policy which will be published by Congressional Quarterly (CQ) Press in July 2004. Purdue Libraries also continue making progress in retrospective U.S. documents cataloging and are nearly finished with cataloging Senate Governmental Affairs Committee hearings and prints between 1975-1994, numerous Interior Dept. environmental impact statements from the 1980s, and are beginning to catalog House Government Operations Committee hearings between 1975-1994. HSSE Library has featured exhibits of government documents on the federal court system, Library of Congress, and presidential and congressional memorial addresses. Purdue Libraries have also purchased the Lexis-Nexis Digital U.S. Congressional Serial Set.

Air University Center for Strategy and Technology-(Bert Chapman-Purdue University) This facility was established in 1996 and its mission is engaging in long-term strategic thinking about technological issues for U.S. national security. The Center's website provides a remarkable variety of information resources on technological applications of national security with emphasis on military aerospace matters. A valuable feature of this center is its Occasional Papers series numbering 33 titles from 1997-present. Examples of works in this series include Lasers in Space: Technological Options for Enhancing U.S. Military Capabilities (1997), U.S. Army Apache Helicopters and U.S. Air Force Expeditionary Forces: Implications for Future Military Operatiosn (2001), Unmanned Undersea Vehicles and Guided Missile Submarines: Technological and Operational Synergies (2002), and Directed Energy Weapons on the Battlefield: A New Vision for 2025 (2003).

Center for Technology and National Security Policy (Bert Chapman-Purdue University)
Located at National Defense University, the Center for Technology and National Security Policy (CTNSP) seeks to promote the infusion of useful technology into the U.S. military and use this technology to meet security challenges such as terrorism and weapons proliferation. CTNSP's website provides a variety of informative information resources. These include reports such as Effects of Directed Energy Weapons (2003) and Information Assurance: Trends in Vulnerabilities, Threats, and Technologies (2004). An additional noteworthy feature from CTNSP is its Defense Horizons series summarizing research in various areas of defense technological security. This series consisted of 38 items as of early June 2004 with retrospective coverage going back to 2001. Sample titles in this series include Small Security: Nanotechnology and Future Defense (2002), The Virtual Border: Countering Seaborne Container Terrorism (2002), Biology and the Battlefield (2003), Hydrogen as a Fuel for DOD (2003), and Dirty Bombs: The Threat Revisited (2004).

Indiana Links to Government Information (Cheryl Truesdell-Indiana University-Purdue University-Fort Wayne)
INDIGO's website, Indiana Links to Government Information, needs sponsors for its web content. The purpose of this site is providing links to pages that provide selected quality presentations of electronic government information. In other words, not just a list of links, but enhanced guides to the best most useful government information. These enhanced guides to government information need to be created, housed, and maintained on the sponsor's own web server. INDIGO's Indiana Links to Government Information will then link to the site you maintain. You are the author and maintainer of the content for INDIGO. We need more contributions to the website. For examples of what other INDIGO members have contributed to to Indiana Links to Government Information and look at the link from Indiana Statistics listed in the first column and under Browse Subjects look at the links from Agriculture, Arts, Culture, & History, Criminal Justice, Foreign Affairs, National Defense, and Recration & Travel. Please think about being a contributor and content sponsor for Indiana Links to Government Information. If you are interested contact Cheryl Truesdell, IPFW Helmke Library, by email: truesdel@ipfw.edu, or call 260-481-6506.

Government Information For Those Doing Their Own Litigation: Serving the Pro-Se Patron* (Miriam Murphy-Lilly Law Library-Indiana University School of Law-Indianapolis)
A major component of government documents information is legal information produced by various governmental branches. Providing public access to government laws, rules, and regulations is the main mission of legal reference. Inspired by the leadership training program Lead-In sponsored by the Indiana Library Federation, INCOLSA, and the Indiana State Library; a group of librarians serving the Indianapolis community have formed a Pro-se Task Force to assist public patrons seeking state and federal government laws. The task force consists of librarians representing the Indianapolis-Marion County Public Library, Indiana State Library, Indiana Supreme Court Library, Marion County Law Library, and the Ruth Lilly Library, Indiana University School of Law. Task force goals are informing librarians and the public about legal and government information sources and providing legal reference service guidelines.
The task force's first goal is assisting the legal researcher by informing them of law-based library services available at each Indianapolis library. Each library will be profiled concerning the scope of their law collection and basic data such as location, hours, borrowing privileges, and equipment availability. This profile will be added to a selected listing of community services and relevant legal and government information sources. A consolidated web page and resource guides will be made available for public use.
Because there are questions about who can give legal advice (answer: only Indiana licensed attorneys) and what constitutes legal advice, the task force hopes to provide assistance to librarians in determining appropriate responses to legal questions. Future plans could call for instructional programs for librarians throughout Indiana. *A pro-se patron is one who acts as their own attorney in a legal matter.

 

Volume 10, #1 Fall-Winter 2003-2004

From the Chair:

Greetings and welcome to a new year! A year that I think may prove to be one of the most interesting ones for the government publications community. This was the feeling that I came away with from last fall's Depository Library Conference. After listening to the new public printer, Bruce James, I realized we would be dealing with a different type of administrator than we have probably dealt with before. His agenda may not coincide with what we have traditionally perceived to be our roles as government documents librarians, and our challenge will be to re-evaluate our priorities so that we may preserve/protect what we see as essential government information and how our public accesses it.

This brings me to my real issue, getting involved in your stadewide government publications organization. INDIGO is an active and dynamic group with interesting and committed people that can do a great deal for your professional development. Since many of its members wear many hats in their respective positions, that development may not be limited exclusively to government documents. This is the organization that I have received the most professional gratification from in my career.

We not only hold two informative meetings each year, we have ongoing projects in website development and revising the state documents plan. All this takes commitment from our organizations membership. This is where you come in. Looking at our list of office holders, I am gratified to see some new names. But there are also names that have been active in INDIGO since its inception; we even have one officer doubling up on commitments. While this is good for continuity, we need and want new people to carry the torch! (Hey, some of us aren't all that young anymore.) I know that you are busy, everyone is. So please become involved, attend meetings, and help plan the future of government publications and INDIGO. (Jackie Johnson)

The Indiana State Library: Indiana's Regional Federal Depository

After the Indiana state capitol was moved from Corydon to Indianapolis, legislative action was taken at the Indiana General Assembly's first session February 11, 1825 with an act approved for providing that books in the Indiana Secretary of State's office, together with such as might be added later, should constitute a state library. An 1831 act authorized the Indiana Secretary of State to purchase "two of Tanner's maps of the United States of the latest edition" to be preserved in the library. In 1832 he was authorized to purchase Gales and Seaton's Register of Debates in Congress. In 1833, he was authorized to purchase a full set of Niles Register.

The federal document Report on Designated Depository Libraries Showing Conditions on April 16, 1923 Under the Selective Plan First AUthorized by Public Act 171, 67th Congress with List of Designated Depository Libraries Revised to July 1, 1923 listed the Indiana State Library as a "nearly all" depository. The "nearly all" designated indicated that the Indiana State Library was selecting over 2/3 of GPO distributed publications. However, a handwritten note on p. 9 of the Indiana State Library's copy of this document states, "Ind was an 'all'" [category] (i.e. selecting everything distributed by GPO).

Ms. Nellie Coates, Chief, Indiana State Library Catalog Division, wrote in her 1949 Library Occurrent article "Indiana State Library--A Brief History" "The library was one of the earliest depository libraries for federal documents and makes every effort to secure additional documents not included in these shipments."

The 1962 Depository Library Act (PL 87-579) authorized creation of regional federal depositories. The Indiana State Library is one of 52 regional federal depositories, distributed roughly one per state. There are 1248 selective federal depositories with 32 being in Indiana. The regional depository receives all publications distributed through the Federal Depository Library Program (FDLP) of the Government Printing Office (GPO) for permanent retention to ensure the comprehensiveness and integrity of a state or region's federal depository resources. Regional depositories serve as FDLP "field officers", backing up selective depositories by providing interlibrary loan and reference service to both depository and nondepository libraries in their state and providing advice and expertise on depository operations.

Selective depositories choose specific categories and publication titles in various formats that they wish to receive based on the needs of their local clientele and congressional district. A selective depository must retain selected publications for a minimum of 5 years, and then may dispose of those publications, subject to federal statutory requirements and disposal guidelines created by the regional depository.

In FY 2002, GPO distributed over 14,000 tangible federal documents in print, microfiche, and CD-ROM formats to the Indiana State Library. As of September 2002, every federal depository and anyone with Internet capability has access via the GPO Access website to more than 140,000 titles on GPO servers and over 91,000 additional titles through links to other federal agency websites. The GPO Access website provides use of over 2,400 databases through more than 80 applications.

Public access to federal information is a fundamental creed of American democratic ideals dating back to the founding fathers. In 1822, James Madison wrote to W.T. Barry, "A popular government without popular information, or the means of acquiring it, is but a prologue to a farce or a tragedy; or, perhaps both. Knowledge will forever govern ignorance and a people who mean to be their own governors, must arm themselves with the power which knowledge gives." This is the premise upon which libraries are rooted: that the public cannot politically function in an informed manner without information, and in particular, information conceived, published, and disseminated by the federal government. For more than 140 years GPO has kept America informed. The Indiana State Library whith its rich historical federal document collection and commitment as the regional federal depository joins GPO in keeping Indiana citizens informed. (Doug Conrads-Senior Subject Specialist for Serials Cataloging and Federal Documents Catalog, Indiana State Library)

Indiana LInks to Government Information-INDIGO now has its own domain name (inlinksgov.org) and Web Site-Indiana Links to Government Information, a guide to local, state, federal, and international government information (www.inlinksgov.org/). This website's goal is using INDIGO members expertise to develop value-added, enhanced guides to government information useful to Indiana citizens. The site will also link to contact information at Indiana's depository libraries so that anyone can reach a person who can help them locate the government information they need. The page is now available, but needs volunteers to provide content behind the gateway we have created. There is need for pages on a variety of subjects. We especially need someone to work on a page for Indiana Government and Indiana Local Government. Pages created for Indiana Links to Government Information must be housed on your own server and must be maintained and kept current by the creator. If you have developed a page for the website, just send me the URL and I will add the link to the Web gateway page. For further information about adding website content contact Cheryl Truesdell (truesdel@ipfw.edu) or call (260) 481-6506 (Cheryl Truesdell)

Ball State University News-Ball State University created public service announcements to run on the area's public television station, WIPB-Muncie. One PSA is about finding and using government information. You can see it at www.bsu.edu/library/virtualpress/video/psa/ "Public Service Announcement #1 Government Documents Collection. Modem/Broadband Transcript."

The PSA idea was suggested by our Dean of University Libraries and filming was done by a campus crew. It ran several dozen times during Fall Semester 2003. (Diane Calvin)

Depauw University News-We have recently entered into a selective housing agreement with Putnam County Public Library. We hope to transfer material written for the general public about child raising, health care, small business, crime and community concerns etc. to the public library. If any INDIGO members have procedural suggestions they are welcome. (I hope to present at FDLP this spring if there's room on the schedule and interest and will be putting in a proposal to speak about selective housing. If any of your ideas are particularly helpful and I get to talk about them, I will credit the source. However, if you hope to use them in your own presentation or publication, let me know and I won't mention them.) (Kathryn Millis)

Indiana University-Bloomington News-Government Information, Microforms, and Statistical Services prepared an exhibition displaying materials on the 40th anniversary of President Kennedy's assassination and the aftermath. The exhibit runs through January 12, 2004. A time line shows crucial moments in Kennedy's until the assassination and features magazine materials on the national response to this tragedy. Most of the documents displayed were received through the FDLP. Go here to access this exhibit which was done, in part, for a History Channel promotion.

IUB ALF News: Those using IUB collections through Interlibrary Loan or patron referrals, should be aware that almost 50% of our collections have been moved or are in the process of being moved to the Auxiliary Library Facility. While we will miss many materials for easy reference such as the bound Congressional Serial Set and congressional committee hearings and prints, ALF's environmental controls make this an ideal move. Historically valuable congressional serial set volumes DO NOT circulate and must be used here. These and many other restricted items must be requested in advance and used in Lilly Library. Materials not listed as restricted may be borrowed on ILL. Remind patrons coming to Bloomington to use historical collections to check IUCAT ot make sure to request the materials so they can be retrieved and waiting for them. (There are no Saturday or Sunday deliveries.)

DIGITAL SUMMIT REPORT: On December 4, I attended the Indiana Digital Summit as INDIGO's representative. Called by State Librarian Barbara Maxwell, the summit was an excellent opportunity to discuss the needs and possibilities for an Indiana Digital Library (several names were proposed during the meeting) The White Paper on digitization's status in Indiana is mounted here This paper was prepared by Andrea Hough, Associate Director for Digitization and Special Projects at the Indiana State Library and Kristin Brancolini, Indiana University. It sparked a good discussion about the challenges and benefits of having a state digital library. Martha Robley (Indiana State Library) demonstrated several digital sites from other states, as well as those here in Indiana including INCOLSA Heritage Net Other agenda items included discussion of a possible digitization survey to assess what libraries in the state are doing; development of a vision; and issues involved such as standards, storage, access, funding, structure, and content. While I was one of the most vocal about the need for state documents and legal materials, others supported this as well, especially for historical perspective. The group will reconvene in February for further discussion. We should include this on the next INDIGO meeting agenda to discuss our needs and priorities. (Lou Malcomb).

Air University Student Papers-Located at Maxwell Air Force Base near Montgomery, AL, the Air Force's Air University serves as that armed services de facto graduate school. Its website is accessible at www.au.af.mil/ and provides access to a variety of publications including the journal Aerospace Power. Air University students are generally mid-career officers who are on their way to becoming Air Force leaders. They attend classes and produce papers for Air University units such as the Air Command and Staff College, Air War College, and School of Advanced Airpower Studies. A large number of their papers and theses are accessible here Access to these papers goes back to the 1990s and covers a variety of military and international relations topics. Recent representative samples include "America's Food: Does Anthrax Pose a Threat?" (2002), "Nigeria's Rising Hegemony is Essential to Peace and Stability in West Africa" (2002), "Computer Network Defense: DOD and the National Response" (2003), and "The Proposed Tenets of Space Power: Six Enduring Truths" (2003). These student papers are now being featured in GPO's New Electronic Titles service and are being cataloged under the SuDoc stem D 301.26/6-9: Be sure to let users interested in national security and international affairs be aware of these valuable resources that are being produced by the Air Force's future leaders. (Bert Chapman)

Purdue Libraries News-Libraries leadership transitions are ongoing. Dean Emily Mobley is formally retiring in January but will stay on until a replacement is found. Former HSSE Librarian Mark Tucker became Library Director at Abilene Christian University and Purdue's Management and Economics Librarian Judy Nixon is serving as Interim HSSE head. After a several month search for a second clerical position, the Libraries Documents Dept. will finally get this position filled with Janyne McWilliam takes over in January. Janyne comes from Queensland, Australia where she had worked in a real estate law firm and her husband is a postdoc here at Purdue.

The Documents Department continues making steady progress in retrospective cataloging.
Publications from the congressional foreign relations committees between 1975-1994 have
been cataloged, gradual progress has been made cataloging Senate Governmental Affairs
Committee hearings from the late 1980s-1994, extensive progress has also been made cataloging Joint Economic Committee hearings from 1975-1994, and a number of general
Army and Air Force publications (D 101.2 and D 301.2) from these time periods have also been cataloged.

Three new research guides have been added to the Documents Department webpage:
Government Documents on Midwestern U.S. History www.lib.purdue.edu/govdocs/midwestushist.html
Government Documents on Taxes www.lib.purdue.edu/govdocs/taxes.html
Government Documents on Water www.lib.purdue.edu/govdocs/water.html

There have also been HSSE Library exhibits of Government Documents on Architecture and Government Documents on Archaeology. (Bert Chapman)

Potential INDIGO Logos-These potential logos have been prepared by wife Becky. She
hopes to tweak the alignment of the letters. Email you comments to Bert chapmanb@purdue.edu
Thanks also to HSSE Library's Monica Holbrook for helping transfer these images to this page.

 

 

 

 

 Volume 9, #2 Fall-Winter 2002-2003

From the Chair:
We still have decisions to make about our virtual Government website, but I think we can work on our pages while making these decisions.  Deadline on all decisions is Nov. 29, 2002.  First we need a name.  Candidates so far:

 Cracking the Bureaucracy--Using Government Information
 EGOV (Electronic Government)
 EZGov
 Government Documents Your Organization Can Use
 Government Information Users Manual
 GovPort
 GovPub
 Government Information Portal
 Hoosiers Guide to Government Information
 VIRGO (Virtual Government Online)
 Your Government
 YODA (Your Online Documents Access)
 YOGA (Your Online Government Access)

Some of these are okay, but none really grab me.  Please choose one of these or contribute more names. Deadline:  November 29, 2002.

 

Logo:  Bert´s wife is willing to develop a logo, but really needs more work on then a blue indigo color scheme. Maybe when we get our name we could incorporate that into our logo.  Or since our site will contain both Indiana and federal sites we could juxtapose the Indiana state outline or seal with the U.S. flag or other federal logo. Give this thought and send ideas.  Deadline:  November 29, 2002.

Web Site Modules:  Following is a list of current web site modules.  Let me know if  you no longer want to do the module and I´ll offer it to others.  This list will be sent to  INDIGO members at large.  You can begin working on your modules which are not  due November 29, 2002!  We will need some finished before Joyce and I present at ILF (assuming we get a slot).  See Guidelines below:

Assigned Modules
Access Indiana (Sylvia Andrews)
Arts & Humanitiees (Cheryl Truesdell)
Banking (Joyce Eikenberry)
Business Statistics (Joyce Eikenberry)
Census (Sylvia Andrews)
Consumer Services & Safety (Cheryl Truesdell)
Defense, Security, & Foreign Affairs (Bert Chapman)
Employment, Labor, & Occupations (Joyce Eikenberry)
Genealogy (Doug Conrads)
Government Documents in Spanish (Joyce Eikenberry)
History & Overview of Federal Document Depository System (Lou Malcomb)
Historical Statistics (Lou Malcomb)
Laws, Regulations, & Court Decisions (Cheryl Truesdell)
Maps (Lou Malcomb)
Native Americans & Anthropology (Sylvia Andrews)
Politics, Voting, & Elections (Cheryl Truesdell)
Recreation and Travel (Lou Malcomb)
Science (Lou Malcomb)
Taxation (Joyce Eikenberry)

Unassigned Modules
Agriculture
Cool sites for kids (great for AIME conference)
Economics
Foreign and International Government Information
Education (great for AIME conference)
Environment
Health
International Business
Small Business

Web Site Guidelines-I´ve revised the web site guidelines to reflect suggestions
received via email and at INDIGO.  These changes include:

1. I have added a section to list Primary Government Agencies, both state and federal in the subject area.
2. I have added a mandatory template line at the bottom of each page that reads:
   "For further information contact one of Indiana´s federal depository libraries with a link to the DIRECTORY OF FEDERAL AND STATE DEPOSITORY LIBRARIES IN INDIANA FOR 2002 prepared by Doug and posted on the INDIGO web site.
3. Under format, I´ve added instruction to indicate a link to Indiana government sites with an (IN) after the name of the site.  Bert can then use that to add either the Indiana state outline or state seal in front of the link or leave it as a "heads up" that this is an Indiana site.  Deadline:  November 29, 2002.
   Thank you for your willingness to participate. (Cheryl Truesdell)

Federal Depository Library Conference Report 2002
The Federal Depository Conference is ususlly the most productive of all the
conferences I attend.  This year was not any different.  I took lots of notes, but do
not pretend to have recorded everything said or even to have caught all major news.
Besides the plenary and concurrent sessions, I can only report on the sessions I
attended.  Please add any omitted or misrepresented information.  GPO also plans
posting PowerPoint presentations and conference proceedings on their web site.

Monday-Oct. 21, 2002, Plenary Session
New public printer nominee Bruce James had not been confirmed yet so Michael
DiMario gave his annual update.  Congress adjourned without passing a budget
and members went home to campaign.  The government will work on a continuing
resolution until November 23, 2002 when Congress will reconvene and finish a lame
duck session.
FDLP Conference attendees were honored with the presence of Senator Mark
Dayton (MN) who was the chair of the Joint Committee on Printing (JCP).  Dayton
has supported GPO in its controversy over an OMB memorandum that does not
require agencies to use GPO to fulfill their printing and publication needs.  OMB is
using a statement made by a Clinton Administration Justice Department official claiming
that Title 44 is unconstitutional.  Congress, however, has declared that Title 44 is
constitutional and must be followed.  The Bush Administration has said this congression-
al resolution is unconstitutional.  Dayton appears to believe that the Executive Branch
has usurped Judicial Branch power in deciding what is or isn´t constitutional.  OMB
has decided that they will print the new Budget of the United States but has asked
GPO to provide all the preparation for printing.  A lawsuit may ensue.
GPO Access is being redesigned.  Some new pages were available at the conference
for attendees to test and provide feedback.  It was busy every time I went, but Becky
Byrum attended a focus group session and could tell us more about the new design.
GPO is monitoring the performance of GPO Access.  The response time for the
Federal Register and CFR remain problematic but GPO is working on improvements.
The WAIS platform will be replaced with XML-based next generation software.  One
measure hoped to improve response time is the development of a GPO Access mirror
site in Pueblo, CO.
GPO items have been added to online book vendors such as Amazon.com and
Barnes & Noble.com in hopes of increasing sales.
Due to high cataloging division turnover, cataloging production has been way down.
However, seven positions have been filled and improvements have been made to the
job description and job benefits to entice more librarians to apply and accept positions.
GPO´s inspection program is undergoing an audit by GPO´s Inspector General.  Some
depositories may expect surprise visits from the IG´s office to check on both the
effectiveness of GPO´s Self-Study method and on-site inspection visits and to deter-
mine how depositories comply when they do not know they are going to be inspected.
GPO plans to alternate its inspection method between self-study and on-site inspection.
Those libraries that have had a self-study will have an on-site inspection next time.
GPO is working with the National Archives and Records Administration´s Office of
the Federal Register on creating a rule-making site known as regulations.gov.  This site
will allow the public to submit comments electronically on proposed rules and to view
comments of others.
GPO has money from Congress to purchase an integrated library system.  The
Request For Information document will go out shortly.  Responses are due by Dec.
2002.  Phase one of the system will include bibliographic records from the Monthly
Catalog/Catalog of Government Publications from 1976 to present, authority files, and
serials checkin.

Monday, Oct. 21, 2002-Agency Updates
FEMA´s Multihazard Mapping Initiative:  HazardMaps.gov
Be sure to look at this new tool.  HazardMaps.gov is a cooperative project of FEMA,
NOAA, USGS, and the private sector to create a common mapping interface and
data exchange.  Users can select one or more hazards e.g. floods, earthquakes,
droughts, hurricanes, and create maps to the street and zip code level.  The system
includes various security levels.  For example, the general public does not have access
to nuclear power plant, electric power plant, or oil pipeline locations.

Science.gov
This is another multiagency cooperative project providing a single research interface
for over 1,100 websites and 30 databases.  The site is organized by 12 topics and
175 subtopics.  In addition, a keyword search can be launched across 10 selected
databases simultaneously including Agricola, Integrated Taxonomic Information System,
DOE Information Bridge, Energy Citations Database, PubMed, ERIC, NASA Astro-
physics Data System, and the U.S. Patent Server.  The current partner agencies
Commerce, Energy, EPA, NASA, National Libraries of Agriculture, Education, &
Medicine, Defense, and Interior will continue adding partners and content.

STAT-USA
GPO and STAT-USA have negotiated access for depository libraries to USA Trade
Online.  New password protected accounts will be issued.  The new passwords will
work for both USA Trade and STAT-USA.  Until the new passwords are issued
libraries can access USA Trade with username:  007, Password:  nibor.  STAT-USA
has developed a guide for including STAT-USA in college curriculums
www.stat-usa.gov/companion/  Free copies can be ordered on their website.  GPO
has also developed a STAT-USA manual
www.access.gpo.gov/su_docs/help/trainingbk/statusa.pdf, which is forthcoming on
GPO Access.  One for USA Trade is forthcoming.

National Agricultural Statistics Service
The 2002 Census of Agriculture is ready to be sent out.  New questions include
production contracts and multiple operators of farms.  The Census has always just
tracked the primary farmer and now wants to know how many family members-wives,
sons, daughters, and others help run the farm.  The first release of the Census of Agri-
culture is expected in February 2004.  It will only be issued in CD-ROM and on the
Internet.

Census Update
The pdf version of Census 2000 Tract Outline maps are being released on DVD.
1990 pdfs are coming soon. All Summary File 3 (SF3) states are out on American
Factfinder. DVDs will come out in January 2003.  Summary File 4 (SF4) is due out
in April 2003.  SF4 includes SF3 data for 132 race groups, 78 American Indian &
Alaska Native tribes, 39 Hispanic and Latino, and 86 ancestry groups.  The confidentiality
threshold for this data is at least 100 people for the chosen population group & geographic
area.  Print PHC-1 reports are coming out now.  Expect these to take up approximately
52" of shelf space for all 50 states and outlying areas.
Sample data Census Brief topics have been chosen.  They include ancestry, disability
status, educational attainment, English ability, employment status, foreign-born population,
grandparents living with grandchildren, household income, journey to work, language uses
& marital status, occupations, poverty, residential mobility, school enrollment, veterans,
home values, housing costs, rental costs, and structural and occupational characteristics.

Tuesday, October 22 Agency Updates
Internal Revenue Service
The IRS has redesigned its website in an effort to make it more user friendly and has added
two new services.  In January, taxpayers will be able to check on the status of their refund.
Statuses include tax forms that have been received, tax forms that have been processed,
and checks mailed. The IRS has negotiated free electronic prepartion & filing for low-income
taxpayers.  A list of all places to file free is on their website.

U.S. Patent & Trademark Office
The last printed Official Gazette has been sent.  It is now available electronically at
www.uspto.gov/web/offices/com/sol/og/  PTO has digitized all patents from 1790-1999
on 430 DVDs which will only be issued to Patent & Trademark Depositories.  They are
available to others for $20,000.  The trademarks 1870-1998 backfiles have been completed
on 118 DVDs and will be sent to Patent & Trademark Depositories.  USPTO is now making
U.S. patent applications from 2001 to present available on the web.

Tuesday, October 22-Cultural Diversion
Becky and I skipped out on the conference´s afternoon sessions for a refreshing cultural
diversion and healthy dose of fresh air and waliking.  We went to the Renwick Gallery
to view the George Catlin exhibit.  It is a splendid and sometimes breathtaking portrait of
western lands and Indian life before westward expansion and practical extermination of the
buffalo and Indian civilization.  The portraits of Indian chiefs, warriors, wives, and children,
are exceptionally brilliant and recreate the faces of a proud and strong people.
We strolled past the White House but, for some reason, were not invited in for tea. 
However, we encountered a Russian delegation all enjoying getting their picture taken.  We
almost made it to FDR´s new memorial, but time bid us back to Rosslyn and dinner in
Georgetown.

Wednesday, October 23, 2002-Agency Updates
ED Pubs
The Department of Education is exceptionally proud of its new ED Pubs service
www.ed.gov/about/ordering.jsp. a one-stop shop for education materials.  ED Pubs offers
free access to more than 1,200 free print and electronic publications including brochures,
CD-ROMs, grant applicaitons, newsletter, parent publications, posters, research reports,
videotapes, & other products.  Users can place single or bulk orders and expect high-quality
response due to its performance-based operating system.

Centers for Disease Control
CDC has launched three new web sites:  Public Health Emergency Preparedness & Response,
CDC en Espanol, and BAM! Kids Page.  The Public Health Emergency Preparedness &
Response page www.bt.cdc.gov/ is CDC´s proactive approach to bioterrorism.  It is directed
to the public and health professionals.  The site includes information by topic and user type.
CDC is beginning a program to create Spanish mirrors of all its sites. The NIOSH site is now available in Spanish  www.cdc.gov/spanish.  Each of these sites includes toggle between English & Spanish.

The kid´s page www.bam.gov/ is designed or children 6-12 years and is based upon
two years of research & testing.  It includes health topics for kids A-Z, games and activities,
and theme-based information presentations that will change quarterly.  Fitness is the current
release and stress is the next topic.

Housing and Urban Development www.hud.gov/
For citizens HUD´s website provides information on homes for sale, FHA mortgage insurance
premium refunds, approved lenders, subsidized apartments, and the fair housing complaint
form.  New services include state web pages, Spanish translations of HUD pages, real-time
chat capabilities for the public to talk to a housing counselor online, and Webcasts on how to buy a home.  HUD has instituted a quarterly check of all its websites for accuracy!  HUD has also installed kiosks in 16 libraries for people who don´t have web access.  They hope to add more of these to malls, grocery stores, courthouses, and other public places.

Department of Energy (DOE)
DOE´s Office of Scientific & Technical Information (OSTI) has developed a distributed
search engine that searches, assimilates, and downloads full-text and/or bibliographic information based on the unique attributes of each site.  They have implemented that search engine in their PrePrint Network www.osti.gov/preprint, GrayLit Network www.osti.gov/graylit, and recently in Science.gov.  The PrePrint Network provides access to electronic preprings available from diverse sites.  Generally, preprints are manuscripts that have not yet been published but may have been reviewed and accepted; submitted for publication; or intended for publication and being circulated for comment.  PrePrint Network resources are provided by various sources including academic institutions, government research laboratories, scientific societies, private research organizations, and individual scientists & researchers.  GrayLit Network searches across the Defense Technical Information Center Report Collection, DOE Information Bridge Report Collection, EPA National Environmental Publications internet site, NASA Jet Propulsion Center Lab Tech reports, and NASA Langley Technical Reports.
DOE has discontinued PubScience.  They have received a lot of comments back from users.
However, due to overlap with Infotrieve and Scirus, DOE discontinued this service.
As of September 11, 2002, approximately 9,000 of 80,000 documents had been removed
from DOE databases.  DOE OSTI searched their databases for items based on their sensitive subject list.  Some agencies had no criteria for removed documents and used gut reaction. 
DOE is reviewing the removed documents and replacing some of them on their site.  Only the full-text of documents were removed not bibliographic information.  In addition, depository libraries were not asked to remove any of these DOE documents from their collection.

Library of Congress Cataloging Distribution
The number of LC catalogers has increased to an all-time high of 19.  LC has made an
unprecedented effort to recruit & replace vacant positions.  They recently hired two section
chiefs and seven catalogers (one from IU).  They expect to hire three more catalogers.
LC Classification Schedules have been completly revised and issued (there should be 41 now).
These will continue in paper for now, but the Weekly lists are on the web.
Classification Plus will no longer be a CD product.  It is being replaced by Classification Web which is not a depository item and must be purchased from LC.
LC files are now available online http://authorities.loc.gov/.  You can browse and display
authority headings for Subject, Name, Title, and Name/Title combinations.  You can also
download authority records in MARC format for use in a local library system.  This service
is offered free of charge.

Cenus 2000:  The Data Engine (DVD Software)
Libraries can choose to either only load the software from the Census 2000 DVD or load the
software and all tables.  Software installation is very quick, but allow several hours if you are going to load all the tables.  There is a SF 1 tutorial online at
www.census.gov/mso/www/sf1dvd/ or on PowerPoint at www.census.gov/mso/www/pres_lib/dataengine_files/v3_documentation.  SF1 & SF 3 soft-
ware is virtually identical.  A SF 3 slideshow reviews SF 3 data and is available at
www.census.gov/mso/www/pres_lib/sf3_files/v3_documentation.htm

Although most of us hate to read technical documentation, Andrea Sevetson, highly
recommended the benefits of using the SF 3 technical documentation.  Although, it
exceeds 1,000 pages she recommends the following:

Chapter 3-Lists tables by subject
Chapter 5-Lists tables in table numerical order
Chapter 6-Lists tables and any data cells
Appendix A-Explains Census Geography and gives diagrams explaining the relationships
Appendix B-Explains Subject Terms (e.g. Age) and how they are used in the file.

The DVD product allows users to select geography and multiple tables and cells within tables.
Data can be downloaded into comma delimited files, Excel, Microsoft Access, dBase III, IV,
& 5, Paradox 5x, FoxPro 2.6, & HTML.  The DVD products seems very versatile and may
be preferable to American Factfinder for extensive research projects.

I could not remain for the afternoon plenary session and report from Depository Council.
(Cheryl Truesdell).

2002 Congressional Elections Results
Indiana lost a congressional seat as a result of the 2000 census dropping the
number of Indiana´s U.S. House seats from 10 to 9.  The November 2002
elections saw Republicans win 6 of Indiana´s 9 congressional seats.  Winners,
arranged by the new congressional districts are:  District 1-Peter Visclosky (D);
District 2-Mark Souder (R); District 3-Chris Chocola (R); District 4-Steve Buyer
(R); District 5-Dan Burton (R); District 6-Mike Pence (R); District 7-Julia Carson (D);
District 8-John Hostettler (R); and District 9-Baron Hill (D).  Depository libaries
who are in new congressional districts need to notify the Indiana State Library and
GPO of these changes. 
The Republican takeover of the U.S. Senate means Senator Richard Lugar will
become chairman of the Senate Foreign Relations Committee.

Indiana University Libraries News
In July/August 2002, Microform Services (formerly housed on the ground floor of the
IUB main library) merged with the large collections of the government information in
microformat on the 2nd floor of the Research Collections.  The department was renamed
GIMSS:  Government Information, Microforms, and Statistical Services.  The merger improves
access to equipment and permits the Libraries to further develop services with this format.
While space is limited throughout the Main Library, the move permits enhanced space for
users.  Reference services available at the GIMSS reference desk will incorporate reference
assistance for the valuable microform collections, including webpage development, and biblio-
graphic guides.  From a "documents" perspective, this has increased our access to equipment
for our micoformat materials, but required our reference staff to assume additional "generalist"
reference responsibilites.
Xiao Yu, GIMSS´ Electronic & Data Librarian, has accepted and will assume responsibilities
as Associate Librarian and Information Core Director in the California Center for Population
Research housed at UCLA on December 1, 2002.
On December 5, 2002, Marian Shaaban, International Documents Librarian and Librarian
for Western European Studies, announced her intention to retire at the end of January 2003.
We wish her the happiest of retirements.  The entire Department is still somewhat in shock
from the announcement.  She will be missed because of her expertise in International Govern-
ment Organization documentation.  We will alert INDIGO concerning receptions.
Andrea Singer is updating our guides to various sets of Parliamentary Papers see
www.indiana.edu/~libgpd/subject.html since we have some of the series so records exist now
in IUCAT.  Linda Kelsey continues updating our "Hot Topics" website
www.indiana.edu/~libgpd/hottopics.html, and the Country Resources website
www.indiana.edu/~libgpd/guides/green/home.html on a daily basis.
As many of you know, IUB Libraries dedicated its new Ruth Lilly Auxiliary Library Facility,
ALF, in early November.  Many of our historical collections will be moved there during the
next three years.  We are delighted to have the facility since it offers superior environmental
facilities,  See www.indiana.edu/~libcirc/alf/ for more information.  GIMSS should alert
INDIGO members that all U.S. congressional hearings (Y4s) will be moved to ALF, except
those that have circulated more than once or any new hearings received after November 15,
2002.  We will continue to announce items that are being relocated to ALF on our ALF web-
site at: www.indiana.edu/~libgpd/gpdalf.html which also provices lists of materials intended for
ALF.  Feel free to continue requesting any of these through ILL. (Lou Malcomb).

Purdue Libraries News
The renovation of Purdue´s Humanities, Social Science, and Education (HSSE)
Library is nearly finished.  The new facility will open for service in January 2003
and will be publicly dedicated on April 12, 2003 as part of the Discover Purdue
events Purdue University has been using to enhance public awareness of the
university.  Go to www.lib.purdue.edu/hsse/ for more information.
The Government Documents Department continues to make steady progress
retrospectively cataloging a number of U.S. Documents from the 1975 to the
mid 1990s.  Materials cataloged since the last INDIGO News include many National
Park Service publications, Office of Technology Assessment reports, Congressional
Budget Office reports, House Science Committee hearings and prints, Senate Comm-
erce, Science, and Transporation Committee hearings and prints, House and Senate
Banking Committee hearings and prints, and several House Public Works and Trans-
portation Committee hearings.
A new subject guide on the Documents Department homepage covers
Forensic Science www.lib.purdue.edu/govdocs/forensic.html and was created for
a series of courses being offered at Purdue on forensic science for which Bert
Chapman recently presented two instructional sessions.
Electronic versions of some Canadian Government publications are also accessible
in the Purdue Libraries catalog.  Do corporate author searches under
Canada Parliament and Parks Canada and you´ll be able to pull up a number of
interesting materials on subjects such as agriculture, border security, genetically
modified foods, health policy, and national parks management plans.
The new version homepage for the Purdue Libraries website www.lib.purdue.edu/
will be unveiled December 16, 2002. (Bert Chapman)

Purdue University News
Purdue has a number of research centers and institutes providing public information
resources for Indiana residents.  A directory of Purdue research centers and links to
their websites can be found here.  Examples of some of these facilities include the
National Biosecurity Resource Center for Animal Health Emergencies, the Birck
Nanotechnology Center (under development), and Discovery Park (also under
development.) (Bert Chapman)
 
Valparaiso University News
Moellering Library is in the middle of a retrospective barcoding project of all government
documents except maps.  This is to prepare for the move to our new library in 2004 where
most of our documents will be placed in the Automated Storage and Retrieval System and
must have barcodes in order to be retrieved.
One of the benefits of the project will be that at its conclusion, every document will be repre-
sented in our online catalog Galileo and every document record in Galileo will be associated
with an actual document.  We contracted with Marcive to provide our smart barcodes the
numbers of which were dropped into the item records of our documents in Galileo.
Another benefit is the massive weeding taking place in the documents area.  Since only
items with Galileo records receive barcodes, documents not in the catalog are scrutinized
before records are downloaded from OCLC.  Be prepared to see MANY disposal lists
from Moellering Library over the next couple of years. (Becky Byrum)

State Plan Assessment
At the November 1 INDIGO meeting, we began assessing the current state of local,
state, and federal documents in Indiana.  Listed below are Jackie´s notes from our
brainstorming session on the strengths, weaknesses, opportunities, and threats that
affect documents information access in Indiana.  Please contribute your ideas to the
lists by Decmeber 1.  We will develop goals for the plan based largely on information
provided in this assessment process. (Judie Violette).

Strengths
Expert librarians helping public
Active statewide organization (INDIGO)
Access Indiana
Federal/state collections
Retrospective cataloging
Wheels/Ariel/ILL

Weaknesses
Public relations
No state mandate for government information
Online links from catalogs and uncataloged documents
Funding
Split focus of jobs (few devoted exclusively to documents work)
INDIGO´s a small organization
Lack of awareness
No oversight group (State Library involvement)
Local documents a mess
No archival plan (also a threat)

Opportunities
Collaborative cataloging
Information on the Internet
Virtual Tour
Individual Library Websites
ALI/Indianapolis Foundation
IMLS/LSTA and other grant opportunities
Community partnerships
Other school/library types
Auxiliary library storage and document delivery
Digitization
Information literacy in schools
INSPIRE and other new technologies

Threats
Institutions giving up depository status for security/financial reasons
Weak state depository system
No checklist
Indiana budget shortfall.

Indiana Local Government Websites
New Indiana local government websites include:
Attica www.atticaonline.com/~citysite/
Indiana Trails Study www.IN.gov/dot/projects/trails/
Indianapolis West Side Corridor Project www.In.gov/dot/div/specialprojects/wsc/
Michiana Shores www.michianashores.com/
Peru www.peru-indiana.org/
Pulaski County Sheriff www.pwrtc.com/~pulshrf/
State Road 101 Corridor Improvement
Feasibility Study www.IN.gov/dot/projects/sr101/

Addenda from Doug Conrads-How to Create a Union List of Indiana Federal Depositories
Selecting a Particular Item Number Using Documents Data Miner 2 (DDM2)
Documents Data Miner 2 (DDM2):  http://govdoc.wichita.edu/ddm2

1. Login:  If you have never used DDM2, click on "New Account" and complete the form.
   Otherwise, fill in your email address and password created when you originally established your DDM2 account.
2. Click on "TOOLS" located at the bottom of the DDM2 homepage.
3. Click on "Session Configuration" and fill in the form (note:  for the box "records per page" type in 1000 (or any number higher than the default 25 so you can scoll through the query return data.)
4. Scroll down the page until the form "Current Profile Settings" appears.  For "State" use: Indiana. Click on "Submit."
5. You will automatically be taken back to the DDM2 homepage. Click on "List of Classes. In the item number box, type in the specific item number to create a union list of Indiana depository libraries selecting that item number (note:  use leading zeros if needed e.g. 0260-A-01. Click on "Submit."
6. You will then be given the "Complete Class List" for the item number you entered.  Click on the item number.
7. You will then be given the "Union List for Item [number you choose] for the state of Indiana.

NOTE:  In step 4, "Current Profile Settings" instead of a union list created based on the state, you can create a union list based on "Region" or "Distance" (mile radius) from your depository.

Upcoming Events-American Library Association Midwinter Conference-                                Philadelphia-January 24-28, 2003.