Library Scholars Grant Guidelines


Eligibility
Untenured tenure-track members of the Purdue faculty, and Purdue associate professors tenured effective July 1, 2007, or later, in all disciplines, from the West Lafayette, Calumet, Fort Wayne, IUPUI, and North Central campuses, and the Statewide Technology Program are eligible for Library Scholars Grant Program awards. (Purdue faculty at the Fort Wayne and IUPUI campuses are those within “Purdue mission” programs; i.e., those for whom the promotions process falls under Purdue.) Grant recipients are not eligible for an award in consecutive years.

Proposal contents and format
1) Cover page with the following information:

a) Name
b) Rank and title
c) Date of appointment to the Purdue faculty
d) Department
e) College
f) Campus address
g) E-mail
h) Phone number
i) Name of Purdue Libraries faculty member or other Purdue Librarian from whom the applicant is submitting a letter of support (see #4)
j) Total amount of funding the applicant seeks from the Library Scholars Grant Program
k) Additional funding (grants, departmental funds, etc.), if any, available to the applicant to support the information-related activities for which a Library Scholars Grant is being sought

2) One-page narrative stating the following:

a) Area of research;
b) Related information needs that require using collection(s) beyond Purdue;
c) Information-related activities to be undertaken
(Note: The award may be used for expenses associated with travel to archives or collections beyond Purdue, including the cost of transportation, lodging, meals, and fees charged by the library or other collection owner for access, photocopying, scanning, etc.);
d) Projected timeline; and
e) Expected outcome(s) of the information-related activities, i.e., how they would support the applicant’s research.

3) Budget, itemizing proposed activities and their estimated costs, and showing total. The following websites should be used to estimate lodging, meals and incidentals.

4) Letter of support from a Purdue Libraries faculty member, or other Purdue librarian, with whom applicant has consulted regarding the information needs and information–related activities reflected in the proposal. In the letter, the librarian should briefly state the reasons the applicant cannot meet the information needs by using Purdue collections and electronic information resources and, therefore, needs to travel to unique collections beyond Purdue.

5) Brief resume (3 pages maximum).

6) List of publications

Criteria for judging proposals

Criteria used to judge the proposals will include how well the case is made that the proposed information-related activities will support the applicant’s research and that conducting these activities requires travel to unique collections beyond Purdue, the appropriateness of the budget, and the feasibility of the project within time constraints. Proposals will be evaluated by a panel chaired by a tenured member of the Libraries faculty and composed of tenured faculty and one or more previous winners, with recommendations made to the Dean of Libraries. Award recipients will be contacted in December 2009.

 

Reporting requirements

A brief report on the information-related activities accomplished as a result of the award, their significance to the research of the recipient, and a list of expenditures, must be sent to the Dean of Libraries by February 15, 2011. Additionally, each individual awarded a Library Scholars Grant will be asked to make a brief presentation to Libraries and campus faculty and staff about the activities supported by the grant. The presentations will permit the Libraries to learn from recipients’ experiences in order to better serve both Purdue scholars and those from outside Purdue who visit our collections.


Funding

Awards will be in given in amounts of up to $5,000, with reimbursement, for approved expenditures, up to the amount of the award. The Libraries Business Office will coordinate reimbursement with the grant recipient’s business manager. Expenses may be reimbursed as they occur over the course of the project, with grant-supported activities to be completed by December 31, 2010. All requests for reimbursement, accompanied by appropriate documentation, must be received in the grant recipient’s departmental business office no later than February 15, 2011.

 

Proposal deadlines

The deadline for receipt of proposals is 5:00 pm, November 13, 2009.

Proposals and questions should be submitted to the Office of the Dean, Purdue University Libraries – ADMN, 504 West State St. West Lafayette, IN 47907-2058, Telephone: 765-494-2900; fax: 765-494-0156, Email: foster2@purdue.edu.

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