Five Overarching Goals, Action Plans, and Next Steps with Strategic Planning
By BETH McNEIL on behalf of Planning and Operations Council
POC has continued working on strategic planning since the mid-June INSIDE update, refining Libraries-wide objectives in each of the five ‘pillar’ goals: Campus-wide Information Literacy, New Relationships To/With Disciplinary Faculty, Robust Research and Scholarship Program, Robust Local Collections (Digital and Print), and Reconfigured, Relevant, Strategic Space. In early July POC discussed infrastructure issues, and created a new 6th pillar, Infrastructure, on the Strategic Planning chart.
Infrastructure priorities include:
- Prepare staff for new roles through training, development opportunities
- Assess staffing needs and reallocate resources as appropriate
- Implement revised performance management systems
- Use evidence-based decision-making to prioritize activities
- Raise awareness of Purdue Libraries achievements
- Identify IT resources
Another recent update to the Strategic Plan chart is the addition of “Provide excellent customer service” to the Guiding Principles foundation. These changes reflect POC’s focus on ensuring all Purdue Libraries staff and faculty see their place and/or role in the strategic plan. FY10 priorities, as determined by POC discussions, are now in red font and in italics.
On July 9th, POC charged small working groups made up of POC members to draft action plans to achieve the major goals in each of the five goal areas. Action plans include examples of staff roles, involvement, and responsibilities; resources needed – both human resources and financial resources; sequencing; and assessment.
Action plan title
Sharon Weiner, Tomalee Doan, and Michael Fosmire
Campus-wide Information Literacy (IL)
Scott Brandt, Lisa Purvis, and Sharon Weiner
Determine, prepare, and support staff and faculty for new roles, and reallocate staffing to meet organizational needs
Pillars 2 and 6
Paul Bracke, Scott Brandt, and Lisa Purvis
Create an e-Data service model to support research at the university
Sue Ward, Paul Bracke, Sammie Morris, and Beth McNeil
Robust Local Collections
Tomalee Doan, Nancy Hewison, Pat Kantner, and Vicki Killion
Reconfigured, Relevant, Strategic Space
Draft action plans were discussed at POC on July 23 and are now posted on the POC intranet. Please note—action plans will be updated as POC continues to discuss details.
Next steps for POC include a discussion about skills and staff roles needed to carry out each action plan.
For the new roles action plan, POC is considering two perspectives: immediate needs for this year’s action plans and longer-term efforts and initiatives. Projects are already underway or continuing for some of our immediate needs, including barcoding efforts, ILL decentralization, etc. Watch for open houses and announcement of other new efforts in INSIDE and via e-mail to liball. For longer-term efforts, POC discussions will continue.
Please visit the POC site on the intranet, for links to planning documents and minutes and agendas for POC meetings. POC agendas and minutes will be distributed via e-mail to liball.
Proactive Ergonomics in the Libraries
BY JIM MULLINS
Ergonomics is a quality of life issue for each of us, as well as an efficiency and productivity issue in our work. Understanding and applying the principles of ergonomics helps to prevent repetitive stress injuries, rather than waiting to address problems after they arise. The proactive approach to ergonomics taken by the University and the Libraries is part of the larger process of moving health from “sickness support” to wellness.
It’s important to refresh our understanding of ergonomics now, at a time when many of us are moving to reconfigured spaces and/or changing the tasks that we regularly perform. It’s equally important for all of us, on an ongoing basis, to apply ergonomics on the job and outside of work. We all have a critical role to play: as individuals, as supervisors, and as staff with assigned responsibilities to support the ergonomics program.
Effective August 1st, the Libraries Safety Committee will become the Libraries Safety and Ergonomics Committee (SEC), with the members taking on an expanded role for ergonomics in each of their units. (For more information, see the next article in this issue of INSIDE.) Supervisors will make sure that these responsibilities are included in the performance plans and annual evaluations of SEC members, and will support their work by fostering a positive climate for ergonomics in all of our Libraries units.
In addition to providing training and guidance to the Libraries Safety and Ergonomics Committee, Purdue Radiologic and Environmental Management (REM) has agreed to provide ergonomic awareness training, which will be required for all Libraries employees. Multiple training sessions are now being set up to make it possible for every one of us to attend.
Libraries Safety Committee Becomes Safety & Ergonomics Committee
BY NANCY HEWISON
The Libraries’ proactive approach to creating and maintaining ergonomic workplaces for our faculty and staff goes back to the mid-1990’s, when a Libraries ergonomics group (originally an action team and later, a committee) began partnering with Radiologic and Environmental Management (REM) to provide training, workstation assessment, and workstation improvement to prevent ergonomics-related injuries. Earlier this year, the Libraries Safety Committee began an important role in our ergonomics program, becoming the point people for staff in their units regarding ergonomic questions and issues. This role is now being expanded and, effective August 1st, the Safety Committee will become the Safety and Ergonomics Committee (SEC).
The membership of the SEC will be the same as that of the present Safety Committee, with representatives from each Libraries unit plus a staff member from REM. In addition to continuing to serve as first point of contact for employees in their units, SEC members have received training from REM to enable them to advise and assist on a wide range of aspects of workplace setup and use -- including but not limited to chair adjustment -- and on ergonomic practices for lifting, carrying, and bending. In addition to hands-on training with an office mock-up, each SEC member will shadow REM staff on several assessment visits within the Libraries, with prior agreement of the employee whose workstation is being assessed.
The expansion of responsibilities for the committee and its members was recommended by the present Libraries Ergonomics Committee, in consultation with the chair of the Libraries Safety Committee, Dianna Deputy; the committee’s REM advisor, Kristi Evans; Brad Heiss, facilities coordinator; and Nancy Hewison, associate dean for planning and information. Identifying the need for an approach to ergonomics that is closer to the employee, the group explored a number of ways to make this happen, and recommended the linked safety/ergonomics approach which is typical for safety committees on the Purdue campus. The present Ergonomics Committee will be dissolved, with Dan Yeoman joining the SEC as an advisor. The other Ergonomics Committee members will continue to support ergonomics through their job responsibilities -- Connie Farris (who will take on responsibility for ordering ergonomic equipment), Tom Haworth, Betty Kroll, Rebecca Richardson, and Candy Scott. These individuals will also continue to advise the Infrastructure Council as it performs oversight for ergonomics in the Libraries. Administrative responsibility for the SEC rests with Nancy Hewison.
Business Office/Account Clerk IV
I started working in the Libraries on June 15, 2009. I am new to the University. I came from a company called Long Electric where I was a secretary for several years.
I am currently doing Bi-Weekly payroll, Credit Card Reconciliation, and helping others out where needed.
My husband and I are from Brookston, we currently live in Attica. I have a 9 year old stepson Taylor. I like spending my free time with family and friends. I also enjoy gardening, reading (especially John Grisham books), and relaxing out on the patio.
My office is located in STEW 267 and I can be reached at 494-1149 or email@example.com.
ITD /Systems Administrator
I started working for the libraries on May 1, 2009 as a network systems administrator providing server support for the libraries. I previously worked for three years in the horticulture landscape architecture department as a systems administrator/desktop support. I graduated from Purdue in computer technology in May 2005.
I live near Francesville, Indiana in a house near my parent’s farm.
My office is currently located in G50 STEW and I can be reached at 496-3067 or firstname.lastname@example.org.
Performance Management for C/S and A/P Staff – Update
BY NANCY HEWISON
Training for supervisors and employees related to a revised approach to C/S and A/P performance management for 2010 was due to begin in August. The training has been delayed until fall semester as a result of meetings between Purdue Human Resources Training and Development (HRTD) staff and Infrastructure Council (IC) representatives (Tom Haworth, Nancy Hewison, and Rebecca Richardson). We learned that HRTD staff members are now available as consultants on performance management, along with other areas of organizational development. This is a service which they were unable to provide during the time that IC has been working on performance management, due to the assignment of HRTD staff to the OnePurdue implementation project over the past several years.
IC has requested advice from the HRTD consultants and provided them with information about the work that has been done in the Libraries regarding performance management, as well as the input gathered from staff by the Performance Management Recommendation Task Force and, more recently in response to the IC-developed process and forms. In mid-August, the consultants will present their recommendations to IC. The three former members of IC whose terms ended June 30 will join the present IC members for this meeting and subsequent discussion. Following an IC recommendation to Dean’s Council, information on the approved process and forms will be shared in September, and training dates will be announced.
Binding: A Reminder About Spring 2009 Changes to Commercial Binding Policy and Practice
The binding budget allocation is part of the overall library materials budget. During spring 2009 much effort went into reviewing our library materials purchases to reduce expenditures in the FY10 library materials budget, including greatly reducing the binding budget. For immediate cost-savings in the FY09 budget, in early February 2009 the following changes were made to binding:
For journals –commercial binding (through HF Group, formerly Heckman bindery) was limited to 'print only' titles. If a title is also received electronically, the print copies are not bound.
For books – commercial binding of books was put on hold through August 31, 2009.
Any exceptions to the above situations were to be approved by the Information Resources Council. As of July 1, 2009, two requests for exemptions had been received by IRC and were both approved.
The change in policy to bind ‘print only’ journal titles is a permanent change. For books, the Information Resources Council will discuss the moratorium on book binding during August.
For more information, please contact Beth McNeil or any member of Information Resources Council.
One Great Read Discussion Group
On Wednesday, July 22nd, a group of Libraries’ faculty and staff met in UnderGrounds to enjoy each other’s company, some Middle Eastern food, and a thought-provoking discussion on Persepolis by Marjane Satrapi. Persepolis, an autobiography that tells the story of a young girl’s life forever changed by the Islamic Revolution, is the book chosen for Lafayette/West Lafayette’s One Great Read this year. Check out http://tiny.cc/onegreatread for more info about One Great Read and upcoming events in the community.
MLS Grants Highlighted at Open Repositories Conference
The Institute of Museum and Library Services (IMLS) grantees showcased innovative repository-based projects at the Fourth International Open Repositories Conference (OR2009) in Atlanta May 18-21. The meeting focuses on open-source repository platforms to manage and archive digital data from a variety of environments (education, research, science, cultural heritage) and contexts (national, regional, institutional, project, lab, personal). Ultimately, the goal of these repositories is to support the creation and management of digital content, to enable its use and re-use, to interconnect information, and to ensure its long-term preservation and archiving.
Michael Witt, from Purdue University presented an IMLS National Leadership Grant (NLG) project, “Investigating Data Curation Profiles Across Multiple Research Disciplines.” He shared preliminary findings of this investigation, with a focus on scholars’ data curation needs and how these could help shape the functional requirements for a data repository. To view Michael's presentation click here.
- Proactive Ergonomics in the Libraries
- Libraries Safety Committee Becomes Safety & Ergonomics Committee
- New Staff
- Performance Management Update
- Binding Update
- One Great Read Discussion Group
- Off the Shelf
- Libraries in the News
- Tippy Update
- Libraries Staff A - Z
- Student Staff
- What's Cooking?
Off the shelf
- Secretary IV, .50FTE University Copyright Office (University Posting #0900518)
- Windows Systems Administrator, DPIA-Info Technology (University Posting #0900727)
- Operations Coordinator Engineering Library (University Posting #0900655)
To view all Purdue job postings visit the Purdue employment page. If you have additional questions, contact Tom Haworth, 494-2903.
libraries in the news
UNS Press Release, July 15, 2009
Purdue exhibit to celebrate 40th anniversary of lunar landing, university's tradition
UNS Press Release, July 20, 2009
'Purdue's Place in Space' shown in exhibit
Video: Purdue debuts items from the Neil Armstrong archives on the 40th anniversary of his lunar landing (opens in Windows Media Player)
Archives space exhibit news also appeared:
- Lafayette Journal & Courier
- Palladium-Item (Richmond, IN)
- WKBN 27 (Youngstown, OH)
- NBC4 (Columbus, OH)
- WTOL 11 (Toledo, OH)
- Springfield News-Sun(Springfield, OH)
- Dayton Daily News (Dayton, OH)
- Chicago Tribune
- ABC7-WLS (Chicago, IL)
- WIBC (Indianapolis)
- Lafayette Online
- WHAS 11 (Louisville, KY)
- WISE 33 (Ft. Wayne, IN)
- Courier-Journal (Louisville, KY)
- USA Today.com
- WUSA 9 (Washington DC)
- Indianapolis Star
- Fox 28 (South Bend)
- University Business
- WTHR 13 (Indianapolis, IN)
- Media Newswire
- WLFI TV18
- and more
UNS Press Release, July 17, 2009
Appointments & Promotions: Charles Watkinson, director of Purdue Press
Purdue Exponent, July 20, 2009
Purdue staff reflects on moon landing, pg. 1 (Dean Mullins quote & photo)
Purdue Today, July 20, 2009
Purdue employees share their stories about the moon landing (Linda Rose & Mary Sego featured)
Purdue Exponent, July 22, 2009
Sammie Morris quoted in article; Former design professor recounts journey of Purdue seal, pg. 2 Purdue's Place in Space Exhibit (link not available), Photo, pg. 3
FindingDulcinea, July 24, 2009
Happy Birthday, Amelia Earhart
Purdue Exponent, July 27, 2009
Second Life plays role in academic endeavors, pg. 1
Tippy was recently photographed by Maribeth Slebodnik visiting the Master Gardener Demonstration Garden at the Tippecanoe County Extension Office. (As a side note “Tippy and the Tomatoes” might be a good name for a band.) Check USAIN Conference for more information about the conference to be held at Purdue next May.
Have a Tippy photo? Send it to Marianne Bracke. View Tippy photos here.
Archives and Special Collections
Q. What do you enjoy most about your job and why?
A. I am still learning about my job in ASC. Presently, I am enjoying learning something new every day about the rich history of Purdue. University campuses and libraries are two of my favorite places to be – and I get to work here!
Q. How long have you worked in the Libraries and at Purdue?
A. 29 years this August (I thought it was temporary….).
Q. What is one unforgettable experience that has happened to you or your coworkers while working in the library?
A. The most unforgettable are humorous and probably “not suitable for this publication”
Q. What’s your favorite book, Web site, movie, or database?
A. In June, Alan (my husband), and I vacationed in California. We visited the John Steinbeck Museum, in Salinas. I am enjoying, with a renewed appreciation, “Cannery Row” and “Sweet Thursday.”
Q. Have you been in all the Purdue Libraries?
A. Yes, the LCSSAC tours have been a great opportunity for visiting all of our libraries.
Q. Coffee, tea, water, or soft drink?
A. Coffee, black and before noon or I can’t sleep, and water – no ice.
Q. What do you like to do for fun?
A. Read, listen to music, dance, and enjoy the outdoors. The last few summers we have been exploring bike trails in surrounding states.
Q. Please include any Library teams, groups, you are associated with.
A. I am Senior Chair for the Libraries 2009 United Way campaign.
Q. Feel free to include any information about yourself that you would like to share with the staff?
A. I am a longtime member of Friends of Sugar Creek. I encourage you all to take advantage of the nearby canoeing, hiking, and scenic beauty of Shades and Turkey Run State Parks.
Q. What Library do you work in?
A. Hicks Undergraduate Library.
Q. Where are you from?
A. Lafayette, IN.
Q. What do you like about the Purdue Libraries?
A. As a student, I like that I work with students and staff with diverse backgrounds and experiences.
Q. What’s your favorite book?
A. Moby Dick.
Q. If you could add a class to Purdue’s curriculum, what would it be?
A. A Utopian/Dystopian Literature course or an English course focusing on Environmental Ethics.
Q. What’s the best birthday present you’ve received?
A. Friends paying for my trip to Las Vegas.
Q. Do you use Facebook or MySpace?
A. No and no.
Q. Who would like to meet and have dinner with?
A. Roger Waters, the bassist/lyricist from Pink Floyd, and Thomas Pynchon.
Q. What do you do for fun?
A. Play guitar in my band and record music.
Q. Future plans?
A. I am planning on going to law school next year and most likely moving back to the Pacific Northwest.
If you would like to feature one of your students assistants, please contact Teresa Brown.
Copy for the August 12 issue is due by
August 10, 2009.
Send to Teresa Brown