Open Access Week, October 19-23

By BETH McNEIL

Purdue will be participating in the first annual international Open Access Week from October 19-23, 2009. An expansion of Open Access Day, which Purdue hosted along with 120 other campuses in October 2008, Open Access Week will feature speakers, displays, and programs on a variety of open access issues relevant to the Purdue research community.

What is Open Access?
The Budapest Open Access Initiative, in its FAQ, states, "By 'open access' ... we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited."

(From the BOAI FAQ, http://www.earlham.edu/~peters/fos/boaifaq.htm)

Events planned include:

Panel Discussion, Tuesday, October 20, 1-2:30 p.m., STEW 206
“Scholarship and Open Access: Purdue Perspectives”

Moderated by Donna Ferullo, director of the University Copyright Office, this panel presentation brings together four speakers representing unique Purdue perspectives on Open Access.  Speakers are Peter Dunn,  Associate Vice President for Research and director of the University Research Administration and Compliance Office, presenting on the University intellectual property policy and implications for open access; Brian Dilkes, assistant professor in the department of horticulture and landscape architecture and a PLoS editor, presenting on the impacts of open access publication on faculty scholarship; Mark Newton, Digital Collections Librarian, who will discuss open access initiatives of the Purdue Libraries; and Charles Watkinson, director of the Purdue University Press, who will present on the university press perspective.   This panel session is open to all interested members of the campus community.

Author Rights Presentation, Thursday, October 22, 1-2 p.m., STEW 310

Donna Ferullo will present, “Authors’ Rights: Reminders for Purdue Faculty and Researchers”, for any interested faculty, staff, and students. 

Displays for OA Week
Open Access display in case in Stewart Center main hallway (all week)

Open Access table display, hosted by library faculty, in front of Stewart Center mural (10/19-10/20)

Watch for programs and events at www.lib.purdue.edu/info/oaday .  Local events were coordinated by the Libraries’ Scholarly Communication Committee. Members include: Kristine Anderson, Tomalee Doan, Kayla Gregory, Beth McNeil, Mark Newton, and Maribeth Slebodnik.

Organizers for the international event include SPARC (the Scholarly Publishing & Academic Resources Coalition), the Public Library of Science (PLoS), and Students for FreeCulture, eIFL.net (Electronic Information for Libraries), OASIS (the Open Access Scholarly Information Sourcebook); and the Open Access Directory (OAD).   For more information on the international effort, visit http://www.openaccessweek.org.

Archives and Special Collections Welcomes President's Council and Big 10 Network

The exhibit “Purdue’s Place in Space: From the Midwest to the Moon,” currently on display in Archives & Special Collections, is attracting some high-profile visitors.

On Friday, September 25, members of the Purdue President’s Council paid a visit as part of the Back to Class program. The President’s Council is made up of donors who contribute $1,000 or more to Purdue annually, and Back to Class is a chance for them to visit campus and attend special “classes” about key initiatives at Purdue.

Sammie Morris, head of Archives and Special Collections and professor of library science, gave a presentation on the archival collections of Purdue Alumni Astronauts, and brought council members up to Archives to view the exhibit.

The following week, the Big 10 Network stopped by to film a segment for “Boiler Bytes,” a television show that airs on the Big 10 Network and on the Purdue University You Tube channel. Drew Feustel, a Purdue alumni astronaut who recently completed a 13-day NASA mission to repair the Hubble telescope, was being interviewed with the Purdue’s Place in Space exhibit for the show. Feustel gave a lecture at Purdue for the College of Science on September 30.

Celebrating Research & Scholarship 2009

On October 1, 2009, Libraries faculty came together to learn about each others’ research projects and scholarship, as well as identify opportunities for collaboration. The 2nd annual Celebrating Research & Scholarship program at the Libraries included 16 presentations by 20 Libraries faculty members representing a wide variety of topics.

Faculty presenters talked about works in progress and completed projects, including published books, reports, and new collaborative partnerships. Projects ranged from library science-specific collaborations with campus research projects, to insights into the field of library science overall. Research topics covered collections, circulation, information literacy, library advocacy, supervision, data management, scholarly communication, virtual organizations, and providing information resources for liaison areas.

Following short presentations by each faculty presenter, attendees split into “breakout tables” to discuss each others’ projects and look for opportunities to collaborate on existing or new research projects.

A full list of presenters with a summary of each presentation is available on the intranet, along with the PowerPoint from the event, at http://intranet.lib.purdue.edu/pages/viewpage.action?pageId=28246472

Libraries Seminar Features Kevin Guthrie

The Libraries Administration, in conjunction with the Libraries Seminar Committee, hosted Kevin Guthrie, President of Ithaka, as part of the Libraries Seminar Series. Guthrie addressed the impact of advances in information technology on higher education to the group Libraries and campus faculty and A/P staff.

Prior to starting Ithaka, Guthrie was president of JSTOR, a not-for-profit organization with a dual mission to preserve and provide access to a trusted archive of the backfiles of important scholarly journals.  He was JSTOR’s first employee, and oversaw its growth from start-up to an organization that, by mid-2003, employed 70 staff and generated annual revenues of approximately $20 million.  He continues to be involved in JSTOR, where he chairs the Board of Trustees.  JSTOR now serves over 3,000 participating libraries in more than 110 countries around the world.

Gifts-In-Kind Workshop for faculty and staff involved in collection development and processing

As announced in INSIDE earlier this summer (June 17, 2009 issue), the PUL gifts-in-kind acceptance policy has changed. On Friday October 16th, a workshop will be held from 10:00 a.m.-noon in UGRL B-848 for library faculty and staff involved in the collection development and processing aspects of gift books. Presenters are Beth McNeil, Sammie Morris, Judy Schumaker, and Heather Oakley.

This workshop is particularly pertinent for librarians with subject liaison responsibilities and for any staff involved with gifts, including resource services staff and staff in libraries or units who may get questions about accepting donations of books or journals.

Please plan on attending this workshop to learn more about:

• the new policy and why we need to make changes to our practice and policy regarding gifts-in-kind donations
• where the policy is located on the web site, so you can refer individuals with question to it
• how to handle gift situations that are more appropriate for Archives and Special Collections
• the required University process for tracking gifts (gifts-in-kind AND monetary gifts)
• using Voyager for tracking gift funds, etc.   

To view a copy of the policy, visit the IRC site on the intranet.

Elsevier Scopus and SciVal Demonstrations

On Wednesday, October 14, Elsevier representative Lisa Layton will be visiting campus to demonstrate two products, Scopus and SciVal Spotlight.

Scopus will be demonstrated from 1:00-2:00 p.m. in UGRL B-848. Scopus is a competitor for the Thomson ISI Web of Science product, which Elsevier introduced in spring 2004. There are published reviews and articles comparing the two — for example, this review from Issues in Science and Technology Librarianship:  http://www.istl.org/06-fall/electronic2.html; and this recent article from the Journal of the American Medical Association:  http://jama.ama-assn.org/cgi/content/full/302/10/1092. If you have questions about Scopus, please contact Beth McNeil.

SciVal Spotlight will be demonstrated from 3:30-5:00 p.m. in UGRL B-848. SciVal is a visualization tool that uses citation analysis to identify strong or emerging research areas for institutions. For example, if two different research areas cite the same two papers, how closely are they related? Purdue’s Office of the Vice President for Research is interested in ideas on using this resource for planning, examining, and analyzing research patterns and trends. Questions about SciVal should be directed to Scott Brandt.

Please join us in welcoming Elsevier for these valuable demonstrations for the Libraries.

All Staff Meeting - Summary and Resources

Monday, Sept. 28, 2009 – 9:00-10:30am
Wednesday, Sept. 30, 2009 – 1:00-2:30pm
HIKS B848

1.  Pandemic flu preparedness (Nancy Hewison) 
Nancy reminded staff about Purdue links for more information on H1N1 and the University’s preparedness plans. Please visit http://news.uns.purdue.edu/fluinfo/, or check the upper right column in Purdue Today for the latest information and updates.

2.  What’s next in C/S and A/P performance management (Nancy Hewison).
A new performance process has been approved by Dean’s Council. The new approach builds on the work of the Performance Management Recommendation Task Force and the Infrastructure Council. Both groups carefully considered input gathered from employees and supervisors, and looked at what other institutions are doing. The work on the new approach was finalized by a group from Libraries Administration, with advice from consultants from Purdue Human Resources Services.

By comparison with our present performance management system, the new process provides a clearer framework for employee/supervisor discussions throughout the year to plan, update, and review performance. Two worksheets will assist the employee in preparing for these discussions. An annual evaluation form, which will be completed by the supervisor with input from the employee, provides more structure than our present evaluation form and requires less writing.

Implementation will start in January with goal setting for the calendar year 2010 (following the review of 2009 performance using our current process). The new process will include a minimum of two update/review meetings during the year. The first annual performance review, covering 2010 performance, will take place in January 2011.  

Orientation sessions will be held for supervisors October 28 through November 3, followed by orientation sessions for employees November 4 through December 18. Workshops for supervisors on creating measurable goals will be offered from December 2 through January 5. Rebecca Richardson will announce specific dates and times, and how to register, next week. Information relating to the new system will be available on the intranet in late October. Questions and comments may be emailed to Nancy Hewison at nhewison@purdue.edu.

3.  Strategic plan (Jim Mullins) 
This is to remind everyone of the process undertaken during the past year to update and bring into line the Libraries Strategic Plan (2006-2011) with the University Strategic Plan (2008-2014). Each division/unit was asked to establish its priorities based upon the five pillars arrived at by the planning group. The implementation process of the 2009/2010 strategic objectives is now in effect and each unit and each person within the Libraries will work to move these initiatives forward. 

Planning and Operations Council (POC) will review progress on strategic plan objectives in late October. The current Strategic Plan for the Libraries is through 2011, therefore, a formal strategic planning process will begin in about a year to be in place in 2011. The Strategic Plan Pillars graphic for 2009/2010 will be provided in poster format to all libraries and units.  

4.  Changing roles (Beth McNeil) 
Please see the related comments below from the panelists Susan Calvert, Lil Conarroe, Elaine Bahler, and Linda Rose as they discussed their changing roles in the Libraries organization.

5.  Announcements and updates 
Beth McNeil informed staff about Open Access Week events (see related story) and encouraged all to attend the events that will be held October 19-23.

Paul Bracke reminded the staff about the Libraries’ partnership with Ex Libris to develop a Unified Resource Management (URM) system for library services. Purdue is joining Boston College, the Princeton University Library, and K.U. Leuven in Belgium in this initiative. The development of the URM will be a long process, but Libraries staff will be updated and given opportunities for feedback throughout the process.

Changing Roles- Comments from Their Experiences

Elaine Bahler
"Knowing that change was happening and less staff was needed in UGRL, the opportunity to move into a position that I had previously considered has proved to be a winning situation for me.  It’s not that I don’t occasionally miss working in UGRL or that change has been easy, but it has been exciting to see a different view of the Libraries and learn new information. I have always enjoyed working in the Libraries and that is one thing that hasn't changed!"

Susan Calvert
"As a clerical/support staff employee I appreciated the opportunity to share my thoughts and experiences about my changing role within the Libraries with my co-workers. It was interesting and helpful to hear four different perspectives of similar experiences.

We can support each other throughout this transition and maybe something one of us said will help another employee to cope with changes taking place in their workplace."

Lil Conarroe
"In the last 30 years my job has changed beyond recognition. I used to write overdues by hand, it took three days to search for graduate students exit interview information, the Physics Abstracts Author Index was manually  searched for Purdue professors’ names and then we copied all reference source information and searched the individual titles for copies of the articles listed. Eventually Current Contents in Physics made a computer search possible with a different disc and search criteria. However, this took some time as the computer was very slow.

Thank goodness for technology! We now run automated searches through Web of Science, they email us the results, and the articles are posted in e-Pubs and available before the end of the month.

Even though change is sometimes difficult to make I think it is good as it teaches us new ways to better serve our patrons and educate ourselves.  God Bless Technology!"

Linda Rose
"When Beth asked me to participate, I was eager to share my job change experience.  I often hear Libraries staff members mention that they anticipate their jobs will be changing in the future and hoped that by talking about how I coped might be helpful to them. I also saw it as a great opportunity to explain what an operations coordinator does. I described by job as “if there’s a problem, I try to solve it; emphasis on ‘try,’” and used this as a theme for the rest of my talk.

I appreciated the audience listening to my story and hope they could see how my position supports the Libraries’ strategic goals."

Librarian Publishes New Book

Bert Chapman, a professor of library science and government information and political science librarian, has written a new book, "Military Doctrine: A Reference Handbook,” just released by Praeger Security International. He uses scholarly and governmental literature and documents to show how military doctrine has developed post World War II. In addition to the United States, the book focuses on Australia, Canada, China, England, India, Russia and South Africa to provide an overview of the importance of military doctrine in today's unstable world.

The book is Chapman's third revolving around the military. In 2004 CQ Press published "Researching National Security and Intelligence Policy” and in 2008 ABC-CLIO released “Space Warfare and Defense.”

"They are academic books, but I try to make them accessible to the general reader who has an interest in the military's role throughout the world," Chapman said. "You can find extensive analysis in 'Military Doctrine' on strategies."

“Military Doctrine" is available online at http://greenwood.com.

Myth: I can use anything on the web any way I choose.

Truth: The majority of works on the web are protected by the copyright law. Those pictures, videos and music that you are downloading and sharing are subject to the rules of copyright. Your use may be protected by fair use which is a four factor test that is applied to each use of a work.

For more information on fair use, please see the University Copyright Office web site at www.lib.purdue.edu/copyright.

During Purdue’s Green Week I attended the session,”Environmental Impacts of Unwanted Medicines and Best Disposal Practices.” There were speakers from Wildcat Creek Waste District, the IN-IL Sea Grant, and Purdue’s Veterinary Medicine department. I’ve included a couple of interesting tidbits below:

• A successful GoGreener Med Drop last September brought in 55 gallons of medication in 3½ hours.
  
• An ongoing drop site is available for some medications at the Wildcat Creek Waste District. They cannot accept narcotics and other controlled substances since special rules apply. The list of controlled substances changes frequently, so it is wise to call before taking medications in (423-2858).
  
• In addition to medications, the drop off site takes 60 kinds of leftover products; it is requested that people call first (423-2858) to describe their materials—some things cannot be dropped off, and others need special handling.
  

The drop off location is located at 2780 N. 9th Street, Lafayette and the hours are Monday 9 am -6 pm (including the lunch hour) and Tuesday – Friday by appointment.

Information on the Sea Grant program and more details on drug disposal issues can be found at http://www.iisgcp.org/unwantedmeds/.

Homecoming 2009

Elaine Bahler, Gretchen Stephens, and Matt Bejune are pictured attending to the Libraries and Purdue Press display for Homecoming on Saturday, October 3. 2009. Not pictured is Kayla Gregory who is strategically placed behind the lens of the camera. They passed out pens, library brochures, and golf tees to an enthusiastic and slightly damp crowd of Purdue fans and alumni.