Leveraging Libraries buying power
BY HEATHER OAKLEY
In February 2010, an initiative began at Purdue to improve the University’s Strategic Sourcing efforts. “Strategic Sourcing is the foundation for an institutional procurement process that continuously improves the procurement activities. Strategic Sourcing allows for leveraging buying power, reducing the number of suppliers, verifying vendor compliance to negotiated agreements and reducing the number of procurement transactions and cycle times.” *
The Libraries has been participating in Strategic Sourcing for some time now. The business office and Libraries IT have been working together to purchase items such as desktop computers/laptops, printers/copiers and IT peripherals through the University’s preferred vendors. In September, meetings were held for Libraries supply coordinators to discuss strategic sourcing as it pertains to office supplies. Denny Feldman, manager of Strategic Sourcing, and James Johnson, sourcing analyst, were in attendance to answer questions. Supply coordinators have been provided a core office supply list to order from to maximize buying power and streamline the ordering process.
What does this mean for the Libraries? Through our efforts, we are contributing to the overall University Strategic Sourcing initiative. We are also helping achieve the University’s goal of leveraging buying power and better pricing through our strategic alliances with preferred vendors. Our efforts can result in savings of time through streamlining of the ordering process. In addition, it can provide savings to departmental supplies and expense budgets from reduced pricing achieved through increased bargaining power with vendors.
One of Libraries largest projects concludes
BY SUE WARD
The Purdue University Libraries contribution to the Committee on Institutional Cooperation’s (CIC) consortial project with Google Books was to supply selected U.S. government documents. These documents were de-selected from the campus libraries and from the two print repositories and sent to Google for scanning. The material will not be returned to us, but the digitized versions will soon begin to appear in the HathiTrust database (www.hathitrust.org).
On October 21, the Libraries sent the last of two shipments of documents to Google, bringing our total contribution to 57,320 pieces and concluding one of the largest projects that we’ve ever undertaken, involving staff in almost every department.
Many people contributed to the project’s success. While space precludes mentioning all of them, here are the names of the Libraries employees who contributed a significant amount of time and expertise to the project: Lori Bryant, Bert Chapma,; Patty Glasson, LuAnn Gooden, Brad Heiss, Pat Kantner, Wendy Kelly, Dean Lingley, Sue Long, Laurie Sadler, Libby Wahl, Dale White and Dan Yeoman. Many thanks to these staff for their dedication and stellar performance; to many others who were involved in support roles, including supervisors and also those who took on increased workloads so that co-workers on the Google Project Team could devote many hours to the work.What’s next? While the main part of the project is over, another related project will occupy us for some time. As you may have read in a previous issue of INSIDE, the Purdue Libraries is leading the way in a massive effort to catalog the individual papers within the U.S. Congressional Serial Set, a title that started publication in 1817. Over the summer, Patty Glasson spearheaded a local effort to begin this project and develop instructions and cataloging templates. Lori Bryant now coordinates this project, which involves work by two student assistants and additional hours per week by several staff members as time permits. We have now reached the stage where most of the possible glitches have been identified and solved. The project is far too large for one library to accomplish alone. Starting in November, the University of Iowa Libraries (one of our sister CIC institutions), will begin cataloging part of the Serial Set as our first pilot partner. After assessing progress next spring, we hope to invite several other CIC libraries to join the effort. Although the project’s completion is some years in the future, the result will eventually be that all of the several hundred thousand papers chronicling the issues that interested our nation’s leaders through time will be easily searchable at the individual paper level and freely available to the scholarly community on HathiTrust
Grant to support aeronautics and astronautics collections
PILLAR: Scholarly Communication
Purdue Libraries will receive a $2 million grant from the Conrad N. Hilton Foundation to endow an archivist for the Neil Armstrong and Eugene Cernan archives and special collections at the university.
Conrad Hilton's son, Barron Hilton, is the retired chairman, president and CEO of Hilton Hotels Corp. An avid pilot and lifelong supporter of aviation, he said that he realizes the special educational and motivational value of these important collections.
"As someone who has been personally inspired by Neil Armstrong and Eugene Cernan, I am pleased that their personal papers and artifacts are entrusted to Purdue's professional care," Hilton said. "It is gratifying to know that the careers of these remarkable role models will continue to inspire citizens of the world for generations to come, thanks to Purdue Libraries."
Purdue President France A. Córdova said: "We are truly grateful to Mr. Hilton and the Conrad N. Hilton Foundation and honored that they are celebrating Purdue's history of achievement in space through this generous gift. Purdue has a reputation as 'the Cradle of Astronauts,' and we are building flight archives worthy of that reputation. We are thankful that Mr. Hilton will help provide us with this great resource to be able to reach flight enthusiasts and researchers around the world with our collection."
Purdue Libraries' division of Archives and Special Collections is home to the papers and artifacts of some of the most recognizable names in U.S. flight history. Armstrong, the first person to walk on the moon, and Cernan, the most recent person to do so, donated papers. Astronauts Janice Voss and Roy Bridges Jr. followed in donating personal collections.
The George Palmer Putnam Collection of Amelia Earhart Papers - the world's largest compilation of papers, memorabilia and artifacts related to the late aviator - along with papers from 1930 graduate and aviation pioneer Ralph Johnson, also are housed there.
"This endowed position will give us the ability to devote someone full time to building upon our tremendous collection of Purdue flight history," said James L. Mullins, Purdue Libraries dean. "This process of making Purdue Archives and Special Collections a destination for those wanting a true sense of U.S. flight history is going to grow, thanks to Mr. Hilton and the Conrad N. Hilton Foundation."
Photo caption: At the recent President’s Council annual dinner announcing the gift, Eugene Cernan, Purdue alumnus and the last man to walk on the moon, joined Hilton Foundation Representative, Patrick Berry, President Córdova, and Dean Mullins, to speak of his support of the collection.
Libraries Staff A-Z
Q. What do you enjoy most about your job and why?
Q. How long have you worked in the Libraries and at Purdue?
Q. What is one unforgettable experience that has happened to you or your coworkers while working in the library?
Q. What’s your favorite book, web site, movie or database?
Q. Coffee, tea, water or soft drink?
Q. What do you like to do for fun?
Q. Feel free to include any information about yourself that you would like to share with the staff?
Day in the Life Series: Archives and Special Collections
Libraries Clerical Service Staff Advisory Committee (LCSSAC) recently hosted "Day in the Life Series: Archives and Special Collections." Archives and Special Collections staff members talked about their roles in receiving and processing collections and artifacts into the library. They also discussed some of the current collections, answering reference questions and providing classroom instruction. In the photo below Susan Calvert talks about receiving materials into Archives and Special Collections.
Watch for an announcement about the next "Day in the Life Series: Interlibrary Loan, February 1, 2012.
The next Lunch and Learn will feature Judy Nixon sharing her collection of "Night Before Christmas books" on December 5, 12-1 p.m. in the HSSE Conference Room. A flyer and invitation will be sent to all staff.
Off the shelf
BENEFITS ENROLLMENT Deadline
2012 benefits enrollment period is open until midnight on November 24. Information can be found at the website below.
Sandbox Training Exercise for SharePoint
Introductory Copyright Issues
Heartbeat of the University 125 Years of Purdue Bands Exhibit
Frankenstein: Penetrating the Secrets of Nature Exhibit
Regenerative Biology & Medicine: From Frankenstein to Four Factors
Information Literacy Research Symposium at Purdue
Annual Faculty & Staff Recognition and Arts & Craft Show and Sale
Libraries in the news
YouTube, October 27
Purdue Today, October 28
Lafayette Journal & Courier, October 30
Purdue Today, October 31
STAFF PUBLICATIONS & PRESENTATIONS
Donna Ferullo gave a presentation entitled “© & the Entertainment Industry” to 40 undergraduate students in the Department of Film and Video Studies. October 3.
Donna Ferullo gave a presentation entitled “Copyright for Extension Educators” to 80 extension educators in the Department of Health and Human Sciences. October 11.
Donna Ferullo attended a conference sponsored by Educause in Philadelphia, PA. Ferullo and Dwayne Buttler of the University of Louisville conducted a half-day preconference seminar, “Practical Copyright: An Oxymoron?” October 17-21.
Maple Whipped Sweet Potatoes
CONNECT WITH LIBRARIES
Copy for the November 16 issue is due by November 15. Send to firstname.lastname@example.org