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Open Access @ Purdue

Getting started with Open Access at Purdue can be done in three easy steps…

Before you begin, click on the statement that best describes what it is you want to do.
From there, follow the three steps to make your works openly accessible. Click on each step to see more information about it.
If you are ready, then click on one of the following statements:

I am currently working on an item that I have not published yet, and I want to make sure I can make it openly available.

Step 1: Publish Where You Want

Where you wish to publish is your choice, but there are a couple of options to consider.

Option 1: Publish where you normally would, but make sure you review your author agreement to ensure that you will retain enough rights to openly share some version of your work online after publication. This approach is known as "Green Open Access". It involves an individual author making their published peer-reviewed articles publicly accessible on a website, repository, or digital open archive.

Option 2: Choose to publish in journals that are fully open access, or offer an open access option (the former are preferable). This approach is known as "Gold Open Access". Under this approach a publisher provides immediate open access to the articles by making them publicly accessible online, often but not always in exchange for a fee from the author. Visit the Open Access Publishing Resources Page to find an open access journal to publish your scholarship.

Step 2: Before You Sign, Review Your Publication Agreement

Too few authors read their publisher agreement. These are legally binding documents that may restrict your research and teaching activities in the future. They deserve a few minutes’ study.

In most publication agreements you will find a clear statement about whether you are allowed to post a version of your article online and, if so, whether it is the version you initially submitted for review (pre-print), the version you submitted once changes had been made in response to reviewer comments (post-print), or the final copy edited and typeset version by the publisher (publisher’s version/PDF). Sometimes an “embargo period” is also specified.

If you are still unsure what the publisher’s policy is, then check SHERPA/RoMEO. SHERPA/RoMEO provides an easy interface with information on publishers’ known policies regarding open sharing. It is searchable by publisher name or journal title.

Even if the publisher’s policies are unduly restrictive, we offer other author resources such as contract addenda that you can use to ensure that you retain enough rights in the publication agreement to make your work openly accessible, preferably through the Purdue e-Pubs institutional repository. To learn more about these resources, please visit the Author Rights Resources page.

Step 3: Send Us Your Citations and Papers

Once you have checked your agreements, and have the version of the article that the publisher allows you to share, send it to us at epubs@purdue.edu along with bibliographic details about where it is being published. The Libraries will deposit your works on your behalf in Purdue e-Pubs, minimizing the work you need to do as an author to maintain an online version, and providing benefits such as Google Scholar indexing, monthly download reports, and stable URLs.

Send Us Your Citations and Papers Now!

For more information on resources designed to help an author to get started, please see the Open Access Resources page.

I have already published my works, but I want to know how I can still make make them openly available.

Step 1: Review Your Publications Agreement and/or Check SHERPA/RoMEO

If you have a copy of the publication agreement you signed, you will normally find a section in which the publisher describes what version of your article they will allow you to make openly accessible online. This may be the version you initially submitted for review (pre-print), the version you submitted once changes had been made in response to reviewer comments (post-print), or the final publisher version/PDF, copyedited and typeset by the publisher. Sometimes an “embargo period” is also specified.

If the wording is unclear, or you are unable to locate your publication agreement, then check SHERPA/RoMEO. SHERPA/RoMEO provides an easy interface with information on publishers’ known policies regarding open sharing. It is also searchable by publisher name or journal title. SHERPA/RoMEO is a widely-trusted resource but will usually only tell you a publisher’s current policies. Referring to the author agreement is always preferable if you have access to it, as many publisher’s policies have changed over time.

Step 2: Locate the Version of the Work the Publication Agreement Says You Can Deposit to Your Institutional Repository

Publishers and libraries generally recognize three different versions of a work in the scholarly process of writing an academic journal article: Pre-Prints, Post-Prints, and Publisher Version/PDF. The Publication agreement will tell you which version the publisher will allow you to deposit in an open access institutional repository. The post-print is the most common, but it’s important to check the publication agreement or SHERPA RoMEO to be sure.

Step 3: Send Us Your Citations and Papers

Once you have checked your agreements, and have the version of the article that the publisher allows you to share, send it to us at epubs@purdue.edu along with bibliographic details about where it is being published. The Libraries will deposit your works on your behalf in Purdue e-Pubs, minimizing the work you need to do as an author to maintain an online version, and providing benefits such as Google Scholar indexing, monthly download reports, and stable URLs.

Send Us Your Citations and Papers Now!

OR...

Once you have seen the impact of Open Access on awareness of your scholarship we know you will be hooked. To alleviate some of the work it takes to make your scholarship and research openly available, the Purdue Libraries offers a limited CV review service. We will review your recent articles* to determine if they may be added to Purdue e-Pubs. With your permission, we will then deposit them. Please contact the Purdue e-Pubs administrator Dave Scherer and send him an updated CV to get started with this opportunity. *These include any article published in the last five years and while you have worked at Purdue.

For more information on resources designed to help an author to get started, please see the Open Access Resources page.